[1. CALL TO ORDER]
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>>> GOOD EVENING FOLKS AND WELCOME TO OUR JULY 7TH CITY COMMISSION WORKSHOP. PLEASE CALL THE ROLE.
>> MAYOR ANTUN? >> ICE MAYOR AYSCUE? COMMISSIONER MINSHE W.? COMMISSIONER TUTEN?
>> HERE. PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE. YOU MAY BE SEATED.
[4.1 FERNANDINA HARBOR MARINA REDEVELOPMENT — City staff and Passero Associates representatives will provide a Fernandina Harbor Marina Redevelopment presentation.]
AND WE HAVE ONE AWESOME TOPIC ON HAND FOR TODAY.OUR FERNANDINA HARBOUR MARINA REDEVELOPMENT.
PAST ASSOCIATES FOR A BREAKDOWN OF WHAT WE'RE GOING TO SEE
TODAY? >> GLENN ACROMOFF DEPUTY CITY MANAGER. A BIG EVENING.
IT'S BEEN YOUR TALK CAPITAL PRIORITY SINCE YOU BECAME A COMMISSION. SO WE'LL TALK A LITTLE BIT ABOUT THAT. SO YOU CAN GO TO THE NEXT ONE.
SO WE'LL TALK A LITTEDAL BIT ABOUT THE PROJECT DEVELOPMENT BECAUSE THINGS HAVE EVOLVED AS THEY ALWAYS DO.
PASS ROLE WILL TAKE US THROUGH THE DESIGN OVERVIEW THEN WE'LL TALK A LITTLE BIT ABOUT THE PROCESS THAT GOT US HERE.
WE'LL TALK ABOUT THE BID AS IT CAME IN.
THE COSTS. TALK ABOUT A FUNDING PLAN AND THEN WE'LL GET INTO NEXT STEPS. SO THE GOAL IS TO HIGHLIGHT FOUR AND FIVE IMPROVE MARINE OPERATIONS.
THAT IS ONE OF THE THINGS AS THE PROJECT HAS EVOLVED THAT HAS REALLY SHOWED UP AS A KEY GOAL.
AND THEN REDUCE EXCESS PILEINGS AND STRUCTURES TO REDUCE WATER FLOW TO TRIAL AND GET OUR DREDGING COSTS AND IMPACTS DOWN. SO THOSE ARE THE HIGHLIGHTS THERE. SO I'M GOING TO HAVE ANDREW COME UP FROM PASS ROLE AND TAKE US THROUGH THE TECHNICAL PIECE.
AND THEN WE'LL TALK A LITTLE BIT BEFORE HE COMES UP, I DID WANT TO TALK ABOUT HOW THE PROJECT DEVELOPED.
ORIGINALLY IT WAS JUST THE BRETT STEMMLE TAKING DOWN BECAUSE THE WALL BEHIND IT WAS DETERIORATING.
AS WE STARTED TO LOOK AT THE PROJECT AND LOOK AT ALL THE THINGS THAT IT IMPACTED, WE REALIZED IN ORDER TO KEEP THE MARINA GOING, WE REALLY COULDN'T LEAVE EVERYTHING UP THERE. WE COULDN'T LEAVE ALL THE THINGS THAT ARE THERE. ONE OF THE THINGS WE HEARD FROM THE COMMUNITY IN ALL OF OUR ADVISORY GROUPS AS WELL AS OUT IN THE COMMUNITY IS DO NOT LEAVE SOMETHING THERE THAT WE'RE GOING TO HAVE TO COME BACK AND FIX LATER.
AND EVERYTHING OUT THERE HAS AGED 40 PLUS YEARS SO WE NEEDED TO REDEVELOP THE MARINA. CREATE A PIER AND NEW APPROACH TO IT AND NEW WAY TO OPERATE. SO THAT BECAME A FULL FOCUS.
WE ALSO AS I MENTIONED WE WANTED TO UNDERSTAND THE FULL LIFE. SO EVERYTHING THAT WE WILL PUT IN NOW WILL HAVE A FULL LIFE. WE'RE NOT GOING TO HAVE TO PARTIALLY THINK ABOUT THINGS AS WE GO THROUGH WITH ONE EXCEPTION WHICH WE'LL HIGHLIGHT LATER.
WE WANTED TO BE ABLE TO START CONSTRUCTING THE RESILIENCY WALL IN THAT AREA. WE HAVE GRANT FUNDS.
WE HAVE MONEY TO SPEND THERE. SO LET'S DO THAT AS WE'RE BUILDING THE PIER SO WE DON'T HAVE TO DO ANY FURTHER CONSTRUCTION. WE ALSO KNEW THAT WE NEEDED TO DREDGE UNDERNEATH THAT HASN'T BEEN DONE IN A WHILE.
WE WANTED TO BE ABLE TO CLEAN OUT WHEN WE TAKE OUT ALL OF THE PILINGS WE WANT TO CLEAN EVERYTHING OUT THAT'S BEEN HELD IN THE PAST. AND THEN ONE THING THAT IS ALSO TIED TO THE MARINA, OPERATIONS IS THEIR FUEL SYSTEM.
AND YOU'LL HEAR IN REGULAR MEETING TONIGHT ABOUT HOW THAT IS A MAJOR INCOME STREAM FOR THE MARINA.
AND SO WE WANTED TO BE ABLE TO IMPROVE THAT SYSTEM.
AND MAKE IT MORE VIABLE AND EASIER TO OPERATE FOR THE STAFF THERE. SO THOSE ARE-- THAT'S WHAT THE PROJECT BECAME. SO WHEN WE'RE GOING THROUGH THE-- ALL OF THE DOCUMENTATION AND ALL THE COSTS, WE'LL TAKE YOU THROUGH THOSE FIVE COMPONENTS.
BUT I WANT TO BRING ANDREW UP HERE AND WALK US THROUGH ALL OF
THE DESIGN NOTES. >> THANK YOU GLENN.
GOOD EVENING TO THE COMMISSION. SO-- FEW THINGS I JUST WANT TO HIGHLIGHT BEFORE I GET CAUGHT UP IN LOOKING AT THE SLIDES, I'M JUST REFLECTING ON SOME OF THE THINGS THAT WE TALKED ABOUT EARLIER. FIRST ONE IT'S A STAT I KNOW I'LL FORGET SO I'LL SAY IT NOW. IS HOW MANY PILINGS DID WE REDUCE? DID WE GO DOWN THE NUMBER OF PILINGS? EVEN WITH A NEW BULKHEAD AND THE LARGE DECK THAT YOU SEE IN ORANGE.
WE'RE DOWN OVER 60 PILINGS. SEW WE THINK THAT'S VERY SIGNIFICANT. A WE'RE DOWN 60 PILINGS AND B
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ALL OF THE NEW PILINGS GOING INNER CYLINDRICAL THEY ARE NOT SQUARE. THE MEASUREMENT FLOW IS ABSOLUTELY GOING TO IMPROVE WITH JUST THOSE TWO THINGS ITSELF. DOWN 60 PILINGS AND GOING TO ROUND CYLINDERS IS GOING TO BE A BIG DEAL.THE OTHER IS COULDN'T HAVE BEEN MORE PLEASED WITH THE CONTRACTOR RESPONSE TO THE BIDDING.
WHEN WE CAME HERE COMMISSION CHAMBERS WERE FULL.
I'VE NEVER BEEN A PART OF A BID HERE WITH THE CITY.
AND I PROBABLY HAD BEEN THROUGH IT MORE THAN 25 TIMES.
NEVER HAD THE COMMISSION CHAMBERS FULL.
I DON'T KNOW WE USE THERE'D SIGN-IN SHEETS? FRONT AND BACK. SO WE HAD PROBABLY 50 PEOPLE HERE THAT BOTH ATTENDED THE PREVIEW MEETING AND WE ALL WALKED DOWN AND WALKED AND TALKED AND TOOK A WALK THROUGH THE ENTIRE PROJECT AREA. SO THAT WAS FANTASTIC.
RESULTED IN FOUR BIDS. THREE BIDS ARE PRETTY CLOSE TO EACH OTHER. THERE WAS ONE OUTLIER MUCH HIGHER. BUT THE THREE BOTTOM BIDS ARE PRETTY DARN CLOSE. SO VERY HAPPY WITH ALL THAT CAME ABOUT AND LEVEL OF COMPETITION.
THE SITE PLAN THAT'S UP ON SCREEN, AGAIN THAT REFLECTS THE LAST PRESENTATION I CAME AND TALKED WITH YOU ALL.
WHEN WE STARTED OFF, WE WERE GOING TO DEMO BRETT'S AND TRY AND REHAB THE EXISTING WALKWAY. WE WERE GOING TO TRY AND RAISE IT. TRY AND REUSE THOSE PILINGS AND TRY AND DO A SHEET PILE RESTORATION.
CAME BACK AND HAD CONVERSATION WITH YOU ALL AND SAID LYSEN THE RIGHT THING TO DO IS DEMO THAT WHOLE WALKWAY AND KEEP IT WHILE WE'RE DEMOING BRETT'S AND DOING OUR MODS.
BUT EVENTUALLY LET'S MOVE FROM THE OLD 20--YEAR-OLD TEM BER WALKWAY. LET'S BUILD A NEW ONE AND LET'S MOVE OVER. SO THAT'S WHAT YOU SEE IN THE BASE BID. WE HAVE A BASE BID WHICH IS ORANGE. ON SCREEN.
THAT'S THE NEW CENTRE WALKWAY PIER.
THE AREA IN PINK ON THE WEST-- THANKS JEREMIAH.
ON THE PINK, IS A BID ADDITIVE. IF YOU WANTED TO BUILD A LARGER DECK, AS FAR AS WE THINK WE CAN EASILY GO, OUT TO WHERE THE EXISTING MARINA OPERATIONS BUILDING IS, THAT'S THE AREA IN PINK. YOU CAN DO IT OR NOT DO IT.
ANOTHER BID ADD IS THE WINGS TO THE SOUTH AND NORTH.
THANK YOU JEREMIAH. THOSE ARE BOTH BID ADDITIVES TOO. WE WANTED TO BE ABLE TO PUT DIFFERENT PROJECT COSTS IN AND OUT TO REDUCE COSTS AND DO EXACTLY WHAT YOU WANT US TO DO. THERE IS A GREEN AREA.
A NEW WALKWAYS. C COCINA OUT FRONT. AND EVEN THOUGH IT'S A SMALL YELLOW AREA, THE FUEL TANK TO THE RIGHT, THANK YOU JEREMIAH.
THE FUEL TANK WAS ALSO BID IN TWO PARTS.
WE HAD A BASE BID A WHICH WAS ALL THE MARINE COMPONENTS AND THE BULKHEAD AND THE WALL AND BASE BID B WAS ALL FUEL RELATED. WE TOOK THE FUEL COMPONENTS WE ALSO BROKE THAT DOWN INTO TWO PIECES.
WHAT WE CALL THE OVER WATER COMPONENTS WAS TAKING EVERYTHING FROM THE TANK ALL THE WAY OUT TO THE BRAND NEW DISPENSERS. ALL UNDERNEATH THE NEW FACILITY. WHETHER OR NOT THE CITY CHOSE TO DO FUEL TANKS AND PUMPS OR JUST EVERYTHING BRAND NEW ALL THE WAY OUT TO MAKE ALL THAT EFFICIENT AND BROKE THAT DOWN INTO TWO PIECES. SO THE BASE WAS EVERYTHING FROM THE TANK ALL THE WAY OUT TO THE DISPENSERS AND WATER.
ALL BRAND NEW. WITH THE NEW DOCKS.
NEW CONNECTIONS. STRAIGHT, ELIMINATING 90° TURNS. AND THEN THE SECOND PIECE WAS TO TRY AND DO FUEL TANKS AND THE PUMPS WHICH IS A VERY BIG NUMBER. SO WHETHER THAT'S AWARDED OR NOT, IF WE WANTED TO MAKE SURE WE HAD THE ABILITY TO SAY LET'S NOT JUST DO THIS WHOLE BIG PIECE.
WHAT ARE THE LOGICAL PIECES? SO THOSE ARE THE BREAKDOWN OF THE DETAILS OF THE COMPONENT, JEREMIAH? THESE ARE ALL THE DIFFERENT PIECES ON BASE BID A AND B AND THE FUELLING SYSTEMS JUST COLOUR CODED.
AND WE BROKE IT DOWN INTO ALL THOSE PIECES.
AND WE HAVE A BID TABULATION THAT SCHOLLS THE CONTRACTOR COSTS OF ALL THOSE INDIVIDUAL PIECES TO BE REVULED BOTH DURING THE AWARD PERIOD AND THE PAY APPLICATION PROCESSES.
TO MAKE SURE WHEN THE CONTRACTOR SUBMITS A PAY AFTER THE CITY FOR 100,000 OR 200,000, WE KNOW EXACTLY THE COMPONENTS. WHERE THAT MONEY IS COMING FROM TO BE DILIGENT PAYING OUT CITY FUNDS AS THE PROJECT
PROGRESSES. >> SO THE PINK AREA, WHEN YOU REFERRED TO THAT AS A SEPARATE BID, THAT'S REALLY-- YOU'RE REALLY TALKING ABOUT THE SEA WALL, RIGHT?
>> SO--. >> THE PINK AREA WEST THERE?
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>> NO THOSE ARE THE WINGS. THOSE ARE THE WALKWAYS.
THE ENTIRE SEA WALL IS IN BASE BID A.
SO THAT ENTIRE IS BASE BID A. >> ALL RIGHT, THAT'S HELPFUL.
>> THE PINK AREAS. JEREMIAH GO TO THE NEXT.
JESSE WE SHOULD HAVE USED THE SAME COLOURS.
BECAUSE PINK IS NOW BLUE. AND BLUE IS BROWN.
THOSE ARE WHAT WE CALL THE WINGS.
THERE'S GOING TO BE A CENTRAL PIER AND WALKWAY.
THOSE ARE THE WINGS WHICH WOULD BE OVER THE WATER ON THE BULKHEAD TO CONTINUE THE EXISTING WALKWAYS.
>> GOT IT. >> SO THOSE ARE PILE SUPPORTED ADDITIONAL WALKWAYS AND WE PUT THEM IN AS ADDITIVES TO SAY LYSEN ARE WE GOING TO DO THOSE OR NOT? THEY ARE NOT REQUIREED. IF WE JUST DO THE CENTRAL WALKWAY IT WILL BE NICE WITH NICE RAILINGS AND WE'LL PUT NICE RAILINGS ON THE BULKHEAD. BUT YOU WOULD BE WALKING DOWN TIMBER BULKHEAD AND THEN YOU'D BE UP ON TOP OF THE BULKHEAD AND THEN WALKING BACK IN IT WOULDN'T BE A STRAIGHT LINE FROM DAY ONE. BUT IT'S HUNDREDS OF THOUSANDS OF DOLLARS OF BIG COST. TO BUILD THE WINGS.
THE AREA OF THE OTHER ADDITIVE IS THE AREA IN BLUE THAT'S ON THE END OF THE WALKWAY. THAT IS ANOTHER ONE AND THAT OCCUPIES THE SAME LOCATION AS THE NEXT PICTURE.
AND THAT'S THE REASON I ADDED THE NEXT PICTURE.
THIS WAS A PART OF OUR LAST DISCUSSION WITH YOU TOO.
BEFORE THE LAST TIME WE CAME TO TALK TO YOU AND WE TALKED ABOUT THE PROJECT SCOPE, WE WERE LEAVING THAT.
YOU'RE GOING TO SPEND 7 OR $8 MILLION AND WE WERE GOING TO LEAVE THAT. LITERALLY ON THE END OF THE WALKWAY. AND YOU WOULD HAVE HAD A BULKHEAD AND YOU WOULD HAVE BEEN STARING DIRECTLY AT THAT BUILDING. IT WOULD HAVE BEEN THE FEATURE.
SO THAT'S THE SAME AREA THAT OCCUPIES THE BIG ADDITIVE THAT IS FOR YOUR CONSIDERATION TODAY.
SO JUST WANTED TO BRING THAT BACK OUT AND SAY WE WERE GOING TO LEAVE THAT. I DON'T BELIEVE YOU ARE.
BUT THAT'S OBVIOUSLY A DECISION TO BE MADE.
SO I WANTED TO PUT THAT PICTURE.
>> I HAVE ONE MORE QUESTION. SO I KNOW-- I DON'T THINK THAT WE REALLY TALKED ABOUT THIS A LOT.
BUT ARE WE ADDING MORE MOORING SITES? SO WE CAN GENERATE MORE REVENUE?
>> NOTHING ASSOCIATED WITH THE MOORING IS A PART OF THE
PROJECT. >> SO MORE DOCKAGE SPACE?
>> DOW HAVE MORE DOCKAGE. INCREASE.
>> THAT'S WHAT I MEANT. >> YES DOW HAVE AN INCREASED
LINEAR FOOTAGE OF DOCKAGE. >> SO WE CAN GENERATE MORE
REVENUE. >> YOU ARE GOING TO GENERATE
THAT'S IMPORTANT I THINK. THANK YOU.
>> I HAVE A QUICK QUESTION. THAT PINK WESTERN ADDITIVE.
>> THE PINK OR THE BLUE? >> THE NOW BLUE.
TO WHERE. >> TO DECKING THE WEST DECKING.
>> YES. AND SO THAT EXTENSION LINE.
THAT POTENTIAL EXTENSION LINE. THAT'S TO WHERE WE'RE PERMITTED TO GO? BECAUSE IT ALREADY IS OUT THERE? IS THAT WHY THAT LINE IS DRAWN?
>> BOTH PERMITTED WHERE YOU'RE ALLOWED TO GO AND IT'S IN THE NEW ARMY CORE OF ENGINEER PERMIT REQUESTS.
IT'S INSIDE OUR BOX OUT WORK AREA.
IT'S INSIDE OUR EROSION CONTROL.
SO WE'RE ALLOWED TO GO THERE. NOT JUST BECAUSE IT'S THERE BUT IT'S A PART OF THE PERMIT. TO GO IN WITH A DIFFERENT PILING SYSTEM. YEAH THERE'S THE EXISTING PICTURE. SO TO CONSIDER THE BASE BID ADDITIVE COSTS. THE AREA OF BLUE WHICH IS THE WEST. OKAY.
WHERE THE CURRENT MARINE OPERATION SITS.
YOU DON'T HAVE TO BUILD IT IF YOU WANT TO.
A WING DOUBLE THAT SIDE ON THE OTHER SIDE FOR 183.
THOSE ARE THE THREE BID ADDITIVES THAT YOU CAN CONSIDER. THAT YOU CAN BE IN.
GOING TO BE A GREAT PROJECT. WHICHEVER COMPONENT YOU SELECT IT WILL WORK VERY WELL. THE DREDGING AREA INCREASED QUITE A BIT OUTSIDE OF THE ORIGINAL PROJECT.
IF YOU SEE THE DASHED LINE AROUND BRETT'S.
WHICH JEREMIAH WILL HELP ME SHOW.
THANK YOU. THE DASH BOX THAT WAS OUR ORIGINAL WORK AREA. TALKING WITH GLEN FINDING OUT MORE ABOUT THE GRANT FUNDS. WE'RE GOING TO GO IN.
WE PUT TOGETHER A DREDGING PLAN TO GO IN AND DREDGE WHERE THE CITY HAS ALMOST NEVER DREDGED IN THE PAST.
WE'RE GOING TO BE DREDGING A LARGER AREA UP CLOSER TO THE BULKHEAD. I THINK GLEN SAID VERY CASUALLY, WE HAVEN'T BEEN UNDERNEATH BRETT'S IN A WHILE.
AWHILE WOULD BE DEFINED AS DECADES.
50 YEARS. NOBODY HAS BEEN BENEATH BRETT'S
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TO REMOVE THE DEBRIS AND WHAT IS BENEATH BRETT'S.WHICH INCLUDES FOR OLD TIME FERNANDINA PEOPLE IT'S LITERALLY STILL THE CONCRETE SUB STRUCTURE OF THE TEPEE.
I KNOW HOW MANY IN THE AUDIENCE REMEMBER SEEING THE TEPEE.
THERE'S A FEW PEOPLE SHAKING THEIR HEADS.
I NEVER SAW THE TEPEE. DID YOU?
>> LITERALLY WHEN THE CITY DEMOLISHED THE TEPEE AND BUILT BRETT'S, THEY DIDN'T TAKE OUT THE CONCRETE STRUCTURE OF THAT BUILDING. SO THAT'S ACTUALLY WHAT'S BEEN FALLING INTO THE RIVER FOR DECADES.
SO THERE'S CONCRETE STRUCTURE. WE HAD A LOT OF DISCUSSION WITH THE CONTRACTORS TO REDUCE RISK FOR THE CITY AND EVERYBODY ASSOCIATED WITH THE PROJECT DURING CONSTRUCTION.
WE NOTIFIED THE CONTRACTORS. YOU ARE GOING TO HIT DEBRIS.
WE KNOW IT. SO DO NOT COME BACK AND TELL THE CITY THAT YOU EXPECT EXTRA FUNDS TO BE REMOVING CONCRETE AND PIPE AND WHATEVER ELSE YOU FIND BENEATH BRETT'S BECAUSE WE'RE TELLING YOU THERE'S GOING TO BE DEBRIS BENEATH BRETT'S.
AND THEN YOU HAVE TO DREDGE THE AREA IN THE DARKER BLUE.
THE VERY IRREGULAR SHAPE. AND IF YOU LOOK AT SOME OF THAT IRREGULAR SHAPE AS I MENTIONED, SOME OF THOSE AREAS HAVE REALLY NOT BEEN TOUCHED BY THE CITY IN TERMS OF DREDGING NUMBER ONE, YOU COULDN'T GET BENEATH BRETT'S WITH ANY TYPE OF EVEN A BOOM DREDGE. YOU COULDN'T GET BENEATH BRETT'S EVEN IF YOU TRIED TO DREDGE IT IN THE PAST.
WHEN YOU TRIED TO SCOOP OUT THE DREDGE MATERIAL.
YOU'D GET CONCRETE AND PIPE AND IT WOULDN'T WORK.
SO NOBODY'S TOUCHED THAT DREDGING AREA FOR A LONG TIME.
AS WELL AS GETTING UP MUCH CLOSER TO THE BULKHEAD.
WE TOLD THE CONTRACTORS YOU'VE GOT SO GET SOME SMALLER DREDGING MACHINERY IN HERE BECAUSE WE WANT YOU TO GET CLOSER TO THE BULKHEAD THAN YOU'VE GOTTEN IN THE PAST WHILE YOU HAVE THIS OPPORTUNITY. SO THE DREDGING AREA IS ABOUT THREE TIMES THE SIZE AND QUANTITY THAT WE STARTED WITH.
BUT LET'S DO IT WHILE WE HAVE THE OPPORTUNITY.
AND SOME GRANT FUNDS TO PAY FOR IT.
>> SO-- THE BLUE-- THE ENTIRE BLUE AREA?
>> YES, MA'AM. >> THAT ALL NEEDS TO BE
>> WHY? >> UM-- YOUR MAINTENANCE DREDGING PERMIT ACTUALLY ALLOWS FOR IT.
AND YOU HAVE GRANT FUNDS TO PAY FOR IT.
I DON'T WANT TO MINIMIZE THE COST BUT IT'S LESS THAN $600,000 COST ITEM OF THE PROJECT AND I DON'T KNOW WHAT THE GRANT LEVEL IS FOR. BUT IT'S-- IF THERE'S ANY TIME TO GO IN AND DO IT, MOST COST EFFECTIVELY, THIS IS THE TIME.
BECAUSE IT'S GOING TO BE WIDE OPEN.
THERE WILL BE NO BRETT'S AND THERE WILL BE NO PIER.
SO WHEN THAT AREA IS WIDE OPEN THAT'S THE TIME TO GET IT AS EASY AND COST EFFECTIVE AS POSSIBLE.
>> SO INSIDE I'M TRYING TO BE CLEAR.
INSIDE THE DOTTED BOX OR THE ENTIRE BLUE AREA.
>> BUT DON'T WE DREDGE PART OF THAT ALREADY?
>> WE DO. HIS POINT IS THAT THE BLUE AREA STILL WHAT'S OCCURRED AND CONTINUES TO OCCUR BECAUSE OF OBSTRUCTION BENEATH BRETT'S. WHAT WE WOULD NORMALLY BE REMOVING THROUGH THE MAINTENANCE DREDGING PROJECT WHICH IS THE RED RECTANGLE. THAT'S WHAT WE ARE PERMITTED TO DREDGE AS FAR AS THE MAINTENANCE PERMIT.
THE SEDIMENTATION IS WHAT'S IN BLUE.
THE SMALLER DOTTED RECTANGLE. LET ME GET BACK OVER HERE, IS A DEMOLITION DREDGE AREA. SO WE HAVE TWO OVERLAPPING
PERMITS. >> AND WE WENT OUT AND LITTLE OVER JUST A FEW MONTHS AGO WE WENT OUT AND DID A NEW CURRENT SURVEY TO DETERMINE THAT VERY STRANGE REGULAR SHAPE.
BECAUSE WE'RE GOING DOWN TO A CERTAIN DEPTH AND THAT'S WHAT IS REPRESENTED IN THE BLUE. LIKE LET'S GO OUT AND GET AS MUCH OF THAT AS WE POSSIBLY CAN.
IT'S VERY REGULAR AND VERY STRANGE.
BUT IT'S FOLLOWING A CONSULTATION CONTOUR.
SO LET'S GET IN AS MUCH AS WE CAN.
>> THAT'S WHAT ALL THOSE OTHER BLACK DOTTED LINES ARE THE
FLOW? >> THE IRREGULAR SHAPE OF THE BLUE? THAT'S THE CONTOUR OF THE MUD LINE BELOW WATER. THAT IS DOWN TO I BELIEVE MINUS 9 WHAT YOU ARE PERMITTED TO GO 2 FEET BELOW 8 AND WE'VE SET IT AT MINUS 9. SO IT'S-- THIS IS THE TIME IF WE'RE-- GOING BACK TO THE INITIAL PROJECT GOALS OF FLOW.
REDUCING PILES. AND GETTING THAT MATERIAL OUT THAT HASN'T BEEN OUT IN A LONG TIME.
AND INCREASING THE FLOW, THE FLOW BENEATH IT IS GOING TO BE BETTER THAN IT'S CERTAINLY BEEN IN 50 YEARS.
IT JUST IS FACTUALLY THAT IT HAS TO BE THAT WAY ONCE IT STARTS FOLLOWING ALL THE INSTRUCTIONS ARE GONE.
>> THANK YOU. SO WANTED TO HIGHLIGHT A BIT OF HOW THIS PROCESS WENT. SO WE DID ALL THE DESIGN.
WE BROUGHT THAT BEFORE YOU AND KIND OF GOT THE DESIGN FINISHED. SO ON-- AT THE END OF MAY, WE PUT IT OUT TO ADVERTISEMENT. AND INVITED ANYONE WHO WANTED TO. ANY CONSTRUCTION COMPANY WHO WANTED TO, TO BID. ON THE PROJECT.
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AS ANDREW MENTIONED ON JUNE 3RD WE HAD A PRE-BID AND FILLED THE ROOM. WANT TO BE CLEAR NOT ALL OF THEM WERE GENERALS. ONE OF THE THINGS THAT HAPPENS WITH A HIGH PROFILE IS PROSPECTIVE SUBS SHOW UP AND A NUMBER OF THEM WILL END UP ON THE PROJECT PRETTY SURE.BUT AGAIN I'VE BEEN DOING THIS AS LONG AS ANDREW AND I'VE ONLY SEEN THE ROOM THAT FULL ONCE. SO IT WAS A REALLY GOOD SIGN.
ON JULY 2ND THURSDAY WE DID OUR BID OPENING AT 2 P.M.
SO THAT'S WHY WE'VE BEEN CRUNCHING NUMBERS ALL WEEKEND.
THAT PROCESS IS NOT FINISHED. IT WILL BE FINISHED WHEN YOU CONSIDER. WHEN WE PUT EVERYTHING IN THE PACKET FOR YOUR CONSIDERATION. BUT WE HAVE PLENTY OF INFORMATION AND NOW WE'RE GOING BACK AND DOUBLE TRIPLE CHECKING EVERYTHING BUT WE'RE VERY COMFORTABLE ABOUT WHERE WE ARE.
GO AHEAD. SO THESE ARE THE FOUR COMPANIES WHO SUBMITTED BIDS AT THIS POINT.
FOUR COMPANIES WHO HAVE DONE THIS WORK QUITE A BIT WHEN DOW
THE RESEARCH ON THEM. >> SO ARE YOU SATISFIED WITH
THE QUALITY OF THE BIDDERS? >> AT THIS POINT, YES.
>> AND THE QUALITY OF THE BID PACKAGES?
>> YES. >> SO NOBODY GOT THROWN OUT.
>> THAT'S NOT NECESSARILY TRUE YET.
BUT OUR LOW BID IS SOLID. AND WE FEEL COMFORTABLE WITH THAT. WE WILL REPORT OUT WHEN WE GET TO THE 21ST WHICH ONES HAD SOME CHALLENGES.
WE WANT TO NOTIFY THEM BEFORE WE MAKE THAT PUBLIC.
AND WE'RE STILL EVALUATING. >> SO AS WE WENT THROUGH THAT PROCESS, AGAIN IT'S-- WHEN YOU ACCEPT BIDS, WE HAVE TO GO THROUGH EVERY MATH PROBLEM THAT'S IN THERE.
AND THESE BID PACKAGES ARE 15 AND 20 PAGES IN SOME CASES WITH A LOT OF NUMBERS SO WE'RE CHECKING EVERY NUMBER.
THAT IS OUR REQUIREMENT TO DO SO.
AND IT IS TYPICAL TO FIND A FEW MATH ERRORS.
AND WHEN WE DO, THEY ARE USUAL ALE NOT BIG ONES AND THEN WE GO BACK. I DO WANT TO TALK ABOUT CONSTRUCTION AND ADMINISTRATION.
I'M GOING TO GO THROUGH ALL THE COSTS IN A SECOND.
CONSTRUCTION AND ADMINISTRATION REALLY FOR ME TAKE THERE'S PARTS. AND IT'S VITAL TO A PROJECT THIS SIZE. ONE IS THE BASE CONSTRUCTION ADMINISTRATION WHICH IS ALL OF OUR ENGINEERING SUPPORT FROM PASSERO. THEY DESIGNED IT.
WE NEED THEM TO EVALUATE WHETHER THE DESIGN IS BEING BUILT AND THEY LOOK AT OUR PAY ESTIMATES AND HELP US REVIEW THOSE AND THOSE SORTS OF ITEMS. ANY CHANGE ORDERS WE WOULD BE WORKING WITH THEM. BECAUSE THEY UNDERSTAND THE INTENT OF WHY WE'RE BUILDING IT A CERTAIN WAY.
THEN THERE'S A CONSTRUCTION OBSERVATION WHICH IS ALSO GOING TO BE THE DESIGN ENGINEER WHO COMES IN AND NEEDS TO BE ON SITE TO VERIFY AND DO AUDITS TO MAKE SURE IT'S BEING BUILT THE WAY THAT IT WAS DESIGNED TO BE BUILT.
AND THE THIRD LEG OF THAT IS CONSTRUCTION INSPECTION.
AND WE HAVE A COUPLE OF OPTIONS WHICH I'LL TALK ABOUT IN A FEW MINUTES. ABOUT HOW TO MAKE CONSTRUCTION INSPECTION HAPPEN. NOW JAKE AND I ARE MANAGING THE PROJECT AND WE'RE KEEPING EVERYBODY MOVING FORWARD AND MAKING SURE ALL OF THE INFORMATION FLOWS.
BUT WE NEED SOMEONE OUT THERE EVERY DAY WATCHING EXACTLY AND DOCUMENTING EVERYTHING THAT THEY ARE DOING.
AS WE GET TO PROJECT AND YOU SAY GET THROUGH PROJECTS AND YOU GET TO THE END WHEN YOU HAVE ALL THE DOCUMENTATION IF THERE'S CHALLENGES OR WE NEED TO CHALLENGE THEM FOR A NUMBER OF REASONS WE WILL HAVE THE DOCUMENTATION TO DO SO.
THIS IS A LONG PROJECT. 478 DAYS.
SO WE NEED TO BE ABLE TO DOCUMENT A LOT OF THINGS.
OKAY SO LET'S GO OVER THE APPARENT LOW BID.
I USE THE APPARENT LOW BID AS COSTS.
WE FEEL REALLY COMFORTABLE WITH IT RIGHT NOW.
BUT WANT TO GO OVER THE COST. AS ANDREW SAID, THERE'S A BASE BID WHICH INCLUDES THE WALL. AND INCLUDES THE PIER ITSELF.
THE BASE BID OF THE PIER AND ALL OF THE ITEMS THAT GO WITH THAT. THAT CAME TO BE A LITTLE OVER $9.6 MILLION. YOU ALREADY SAW THE PIER ONE.
THE EXTENSION THERE. WE CALL IT THE EXTENSION.
I'VE BEEN CALLING IT THE CAP. COMES IN AT 352.
I DID NOT INCLUDE BID ADD TWO AND THREE.
THE TWO SMALLER ONES. WE HAD A CONVERSATION, STAFF
[00:25:04]
DID AND FEEL LIKE AS I WALK YOU THROUGH THE FUNDING PLAN, YOU'LL SEE WE NEED TO REDUCE A LITTLE BIT AND THAT WAS WHERE WE FELT WAS AN EASY CUT AND SOMETHING WE COULD DO AT A LATER DATE WITHOUT A PROBLEM. AND THE COSTS ARE NOT, THAT'S WHERE THE COSTS WOULD NOT ESCALATE AS MUCH IN THE FUTURE.BASE BID THE FUELLING SYSTEM. SO WE DID AS ANDREW MENTIONED WE DID TWO PORTIONS. ONE ON LAND AND ONE OVER WATER.
WE FELT THAT THE OVER WATER IS IMPERATIVE BECAUSE WE DON'T WANT TO TRY TO RETROFIT ANYTHING UNDER A NEW PIER TWO OR THERE'LL YEARS DOWN THE ROAD.
SO WE-- AND THAT WILL ALSO ENHANCE THE FUELLING SYSTEM.
MAKE IT FLOW FASTER. WE'LL SOLVE A LOT OF THE FLOW PROBLEMS IF WE DO IT OVER WATER.
AND WE WON'T HAVE TO TEAR UP ANYTHING THAT WE'VE ALREADY CONSTRUCTED. CONSTRUCTION ADMINISTRATION AND CONSTRUCTION OBSERVATION AND INSPECTION THOSE ARE THE COSTS WE HAVE AT THIS POINT. AS I MENTION IN CONSTRUCTION INSPECTION WE HAVE THIS COMES FROM ONE OF OUR CONSULTANTS ON OUR CCNA LIST. WE ALSO HAVE AN INTERNAL OPTION THAT WE'RE LOOKING AT THAT MAY BE A LITTLE CHEAPER.
AGAIN WE HAVE TO MAKE SURE WE WANT THE PROJECT TO BE SUCCESSFUL AND THOSE THAT ARE DOING THE INSPECTION TO BE SUCCESSFUL. SO THAT EVALUATION IS CONTINUING. WE WILL PROPOSE OUR RECOMMENDATION ON THE 21ST. AND THEN PROJECT CONTINGENCY.
WANT TO TALK A LITTLE BIT ABOUT THE-- WE ARE GOING TO FIND THINGS THAT WE DON'T NECESSARILY KNOW ABOUT.
EVEN THOUGH WE TOLD THEM TO PLAN, THERE ARE GOING TO BE SOME CHANGE ORDERS. AND ALREADY PLAN.
SO WHAT WE DID ON THE CONTINGENCY IS WE BROKE IT INTO TWO PIECES. WE KNOW THAT WE DID INTO THE WALL. THINGS THERE WE DON'T KNOW WE'RE GOING TO FIND. TO SEE WHAT'S THERE.
WE HAVE SOME IDEAS WE DON'T KNOW FOR SURE.
SO WITH THAT CONTINGENCY AND THE 15% OF THAT PROJECT.
AND THEN THE REST OF SIT MUCH MORE PRINCIPLE DIKTABLE AND WE USED OUR STANDARD 10% AND THAT NUMBER MOVES TO COMBINED.
AND THAT BRINGS YOUR TOTAL COST TO $12.5 MILLION ROUGHLY.
>> CAN I ASK A QUESTION? THE CONSTRUCTION ADMINISTRATION OBSERVATION OKAY ALL RIGHT AND THEN THE CONSTRUCTION IS ABOUT WHO MIGHT DO IT AND HOW YOU MIGHT GET IT DONE?
>> RIGHT. AND IT WILL BE EITHER US OR A THIRD PARTY. IT WILL NOT BE A CONSTRUCTION COMPANY AND IT WILL NOT BE PASSERO.
WE HAVE A THIRD-- THEY ARE NOT TIED TO THE DESIGN.
THEY ARE NOT TIED TO THEIR CONSTRUCTION PLAN.
SO THEY CAN INSPECT. >> SO THIS DOESN'T INCLUDE THE TWO FROM THE WALKWAY BY THE LAND?
>> IT DOES NOT. AND IT DOES NOT INCLUDE THE ON LAND PORTION OF THE FUELLING. WHICH IS OVER A MILLION
>> SO TALKING ABOUT THE FUNDING PACKAGE.
I'LL START WITH THE GRANTS FIRST.
WE'VE GOTTEN A LOT OF GRANTS FOR THE RESILIENCY WALL.
WE ARE USING THE $4 MILLION PIECE THAT WE GOT.
THE-- YOU WILL SEE WHEN YOU GET THE PACKET OF THE DETAILED INFORMATION THAT ALL OF THE IMPACTS OF THE WALL ARE ABOUT $2.7 MILLION. SO WE WILL BE USING THAT AMOUNT OUT OF THAT $4 MILLION. AND THEN WE DO HAVE THE FINE BRAND. IT'S A 50% BASICALLY A MATCH FOR MATCH DOLLAR FOR DOLLAR. SO WHATEVER WE SPEND WILL-- THEY'LL SPEND AS WELL. AND WE HAVE-- BY THE TIME WE GET THERE, WE'LL HAVE TWO YEARS SAVED UP.
SO IF THERE IS SOMETHING THAT HAPPENS AND WE WANT TO DREDGE A LIT MRL, WE WILL HAVE GRANT MONEY AND MONEY SET ASIDE BUDGET WIDE. NUMBER FOUR THE FINE GRANT MATCHES ARE ALREADY IN THE MARINA OPERATIONS BUDGET.
SO IT'S ALREADY BEEN APPROVED FOR THIS YEAR.
IT'S ALSO IN THERE FOR NEXT YEAR.
SO THAT CAN BE CONSIDERED. ORIGINALLY WE HAD GOT A LINE OF CREDIT FOR $7 MILLION. WE HAVE TALKED ABOUT INTERNALLY USING THE CRA FUNDS. TO MAKE SURE WE MAKE THE PAYMENTS ON THE LINE OF CREDIT. WE HAVE TO MAKE INTEREST ONLY PAYMENTS UNTIL IT'S ALL EXPENDED AND THE PROJECT IS
[00:30:02]
OVER SO THAT WILL HELP DOUSE THAT AND WE HAVE FUNDS TO DO THAT. AND THEN WE'RE GOING TO USE PAID PARKING ROUGHLY $1.5 MILLION.WHEN YOU LOOK AT OUT OF THE. I KNOW LUKE THAT THE AND YOU GO-- IT DOESN'T ALL ADD UP. BUT WHEN YOU LOOK AT THE GRANT MONEY. FOR THE STATE GRANT, LORELAI HAS WORKED WITH THEM TO MAKE SURE THAT WE CAN DO POLES FOR CASH FLOW. SO WE HAVE A 30%-- 60% AND A 90% OF THE WALL. NOT THE ENTIRE PROJECT, JUST THE WALL PORTION. THAT WE CAN REQUEST OUR POLL FROM THE GRANT FUNDS. SO THAT'LL HELP US WITH CASH FLOW. BUT IT WILL ALSO KEEP THINGS MOVING. SO THE WALL WILL BE DONE BEFORE A LOT OF THE PROJECT. WE CAN'T BUILD THE PIER.
WE CAN'T BUILD A LOT OF IT BEFORE THEN.
SO THAT MONEY WILL ALREADY HAVE COME BACK TO US.
SO THAT'S KIND OF THE FUNDING PACKAGE.
SO TENTATIVE PROJECT SCHEDULE WE'RE LOOKING TO AWARD THE BID ON THE 2 19S. WE'LL START CONSTRUCTION IN MID-AUGUST. THAT WILL BE-- WE HAVE A BARGE TO BRING IN SO THERE'LL BE A COUPLE OF WEEKS OF MOBILIZATION. THE CONTRACTS 478 DAYS TO COMPLETION. AT THIS POINT THERE'S A SHUTDOWN. I THINK IT'S AN EIGHT-DAY SHUTDOWN FOR SHRIMP FEST NEXT YEAR.
WE DO HAVE SOME OTHER EVENT SHUTDOWNS WE'VE TALKED ABOUT.
MUCH SMALLER LESS IMPACT. WE PLAN TO DEMO BRETT'S WILL BE GONE BY THE END OF THE YEAR. AND THEN THE TENTATIVE COMPLETION DATE WE ALWAYS HOPE FOR BETTER THAN THIS, BUT IF WE MET THIS, IT WOULD BE PRETTY GOOD AND THAT'S DECEMBER 3RD 2027 WOULD BE COMPLETION DATE. SO SOME PROJECT CONSIDERATIONS WE WANT TO MAKE SURE THAT WE TALK ABOUT.
I MENTIONED CHANGE ORDERS. GENERALLY INEVITABLE.
WE DID HAVE ALMOST A 400 PAGE PACKET SO WE WERE VERY DETAILED ABOUT WHAT WE GAVE THEM WHICH IS I THINK WHY WE GOT A SOLID BID. BUT THEY WERE ALSO ABLE TO MANAGE THEIR RISKS SO CHANGE ORDER WES HOPE ARE MINIMAL.
BUT IF THEY ARE NOT, ONE OF THE CHALLENGES HERE IS WE'RE TALKING ABOUT A $12 MILLION PROJECT.
CHANGE ORDERS WILL GO OVER THE $250,000 MARK THAT THE MANAGER IS AUTHORIZED TO APPROVE. SO WE'VE GOT TWO OPTIONS FOR YOU TO CONSIDER. ONE IS THAT WE-- YOU OKAY THE PROJECT UP TO THE PROJECT CONTINGENCY AND CHANGE ORDERS.
AND THAT WOULD MEAN SHE COULD APPROVE THOSE.
SO WE WOULDN'T HAVE TO COME BACK.
IF YOU WOULD LIKE TO SEE THEM, THEN THE OTHER OPTION WOULD BE BECAUSE WE NEED TO KEEP THE PROJECT MOVING BECAUSE EVERY TIME WE DELAY ITS COST, THAT WE WOULD HAVE TO CALL SPECIAL NEEDS FOR CHANGE ORDERS. AND THAT'S A CHALLENGE IN ITSELF. CERTAINLY FOR YOU BUT ALSO THE CITY CLERK. SO-- BUT WE WANTED TO-- THOSE ARE THE TWO OPTIONS THAT WE HAVE.
WE ARE GOING TO RECOMMEND THAT YOU GIVE FULL AUTHORITY TO THE CITY MANAGER. BUT THAT'S YOUR CALL ON THAT ONE. PROJECT CONTINGENCY, I TALKED ABOUT THAT ALREADY. IT WILL REMAIN THAT COMBINATION AT THIS POINT BECAUSE I THINK THAT'S THE BEST WAY.
I FEEL AS COMFORTABLE AS I CAN WITH THAT AMOUNT.
IN A PROJECT THIS BIG. WE KNOW WEATHER DELAYS WILL COME. THOSE WILL-- WHEN THOSE HAPPEN, THE CONTRACTOR IS GOING TO ASK US FOR ADDITIONAL DAYS ON THE END. AND THAT'S APPROPRIATE AND WE WILL MAKE THAT DECISION AND BE FAIR ABOUT RANDOM LITTLE RAINSTORM, WE WON'T BE TALKING ABOUT THAT.
DEPENDING ON WHAT THEY ARE DOING.
WE WILL BE SCHEDULING AROUND A LOT OF THE MAJOR EVENTS.
THEY WILL BE IN LOT A. THAT WILL BE THEIR AREA TO BE.
THEY WILL TAKE IT ALL. WE WILL-- WHEN WE DO SHRIMP FEST WE WILL PINCH IT IN THE CORNER.
WE DON'T WANT THEM TO DE-MOAT TOO MUCH BECAUSE LIT COST US TOO MUCH. BUT THEY ARE ALREADY AWARE OF IT. THEY ASKED US A FEW QUESTIONS IN THE PRE-BID SO THE CONTRACTORS ARE VERY WELL AWARE OF HOW IMPORTANT THAT IS TO THE COMMUNITY.
WANTED TO TALK A LIT BUILT ABOUT VALUE ENGINEERING COMPONENT IN THE CONTRACT WHICH MEANS IF THE CONTRACTOR COMES OUT WITH A WAY TO CHANGE THE DESIGN, TO SAVE US MONEY, THEN THEY WILL GET 25% OF THE SAVINGS.
WE WILL GET 75%. THAT IS A REALLY GOOD INCENTIVE. WE KNOW ALL CONTRACTORS WILL
[00:35:08]
HAVE PLAN FORLE THAT ALREADY. THEY WILL SHARE WITH US AND GO THROUGH THAT PROCESS. I'M GOING TO RECOMMEND WHATEVER WE HAVE IN SAVINGS STAYS UNTIL THE END.HOPEFULLY WE SEE SAVINGS. BUT IF YOU HAVE SOMETHING HAPPEN WE WON'T GO OVER THE END BUDGET THAT YOU APPROVE.
DID WANT TO TALK ABOUT THE OTHER CAPITAL PRY OR TALES BECAUSE THESE DECISIONS ALWAYS DO TWO THINGS.
ONE IS WE DO NOT HAVE UNLIMITED CAPITAL RESOURCES.
EVEN THOUGH WE HAVE A GREAT GRANT PORTION OF THIS PROJECT.
AND WE DON'T HAVE UNLIMITED STAFF RESOURCES.
ONLY TWO OF US. SO RESILIENCY WALL SEGMENT ONE.
PRE-BID MEETING NEXT WEEK AND OPENING BIDS IN EARLY AUGUST.
FWHER DESIGN WITH MARTIN LUTHER KING PARK AT THIS POINT.
THE REDEVELOPMENT. YOU WILL SEE IN THE NEAR FUTURE ON YOUR AGENDAS BEACH HARMONIZATION.
WE WILL END UP BUILDING THAT PORTION OF IT AS WE MOVE FORWARD. WE ARE IN DESIGN FOR DOWNTOWN REVITALIZATIONS. THAZ ONE THROUGH FIVE WE'LL TALK MORE ABOUT THAT AS WE MOVE FORWARD.
WATER FRONT PARK PHASE TWO IS AS YOU KNOW IS ALREADY IN DISCUSSION. BEACH ACCESS NUMBER NINE WHICH IS IN THE BUDGET AND WE WILL BE LOOKING AT NEXT YEAR.
SO THOSE ARE ALL COMPETING INTERESTS BOTH FINANCIALLY AND TIME FOR DOING THIS. BUT THIS IS CLEARLY THE NUMBER ONE PROJECT WHICH IS WHY WE PUT IT OUT TO BID FIRST AND GOT IT GOING. I'LL COVER NEXT STEPS REAL QUICK. THIS IS THE RENDERING.
SO BEFORE I GO TO NEXT STEPS, THIS IS WHAT WE ANTICIPATE IT LOOKING LIKE. IT WILL BE WHEN IT FIRST COMES DOWN IT WILL BE A STARK CONTRAST FOR WHAT'S BEEN THERE THE LAST 50 YEARS. THERE'LL BE SOME POSITIVES ABOUT THAT AND SOME NEGATIVES AND WE UNDERSTAND WITH THE COMMUNITY IT'S A BIG CHANGE. AND SO WE WILL BE WORKING ON THAT CHANGE PROCESS WITH THE COMMUNITY.
BUT THIS WILL BE IN THE END WILL BE AN INCREDIBLE ASSET FOR THIS COMMUNITY AS WE MOVE FORWARD.
BEFORE WE MOVE TO THE NEXT ONE I DID WANT TO TALK A LITTLE BIT. YOU CAN SEE THAT THERE'S NO ON LAND PLAN. AT THIS POINT.
AND THAT WILL BE A PHASE TWO ITEM THAT WILL BE TIED TO THE FEW OTHER SEGMENTS OF THE SEA WALL IN SOME WAY, FORM OR FASHION. IT WILL BE SOMETHING THAT WE'LL BE BRINGING TO YOU PROBABLY MID-WAY THROUGH THIS PROJECT AS
WE START DISCUSSING. >> SO A COUPLE THINGS.
SO THE MARINA BUILDING'S GOT TO GO AWAY.
SO-- I THINK WE'LL NEED TO UNDERSTAND WHAT ARE YOU GOING TO DO WITH MARINA OPERATIONS. WHERE ARE THEY GOING TO GO AND HOW WILL THEY BE MANAGED AND WHERE AND HOW ARE YOUR VENDORS ON THE MARINA PARTICULARLY LIKE THE CRUISE, WHERE ARE THEY GOING? THE OTHER THING IS, I THINK ONE OF THE OTHER THINGS I'D LIKE TO SHEE IS WHAT IS THE OPERATIONAL PLAN FOR HOW THE MARINA IS GOING TO OPERATE DURING THIS CONSTRUCTION? SO WE UNDERSTAND THE COMMUNITY UNDERSTANDS. AND ALL OF THE VENDORS AND ALL OF THE RESOURCES IN THE MARINA UNDERSTAND KIND OF WHAT THAT LOOKS LIKE. SO SO I THINK AS WE GET THE BID STUFF BACK. EXPECTATION IS THEY ARE ALL GOING TO STAY. IS GET MOVED AROUND.
SO I THINK WE NEED TO SEE THAT AND UNDERSTAND IT.
>> SURE I'LL GO OVER REAL QUICK WHAT WE HAVE SO FAR MAP REENA OPERATIONS MOVE INTO WHERE CHRIS'S OFFICE IS TODAY.
HAVE ALREADY MOVED THERE. WHERE THE CAPTAIN'S LOUNGE IS IN THAT SPACE AND THEY WILL OPERATE OUT OF THAT AREA FOR AWHILE. A LOT OF THE PLANS FOR-- YOU KNOW TECHNICAL AND ALL THAT STUFF TO MAKE SURE THEY CAN RUN. HAVE ALREADY-- WELL UNDER WAY.
FOR THAT TRANSITION. WE JUST MET TODAY WITH A COUPLE OF THE HIGH COMMERCIAL USEERS THERE.
THE TWO THAT HAVE KIOSKS AND WE HAVE A NEW SITE FOR THE KIOSKS.
[00:40:03]
WE'RE WORKING ON THOSE DETAILS. AND TALKED ABOUT WHAT THE NEEDS ARE AND THEN WE HAVE USERS FOR ALL TO GET THEIR INPUT.AS FAR AS THE OPERATIONS PLAN FOR THE DAY-TO-DAY OPERATIONERS WHEN WE'RE UNDER CONSTRUCTION, WE WILL BE WORKING DIRECTLY WITH A CONTRACTOR ON THAT. ONE OF THE CHALL NLS IS THEY BECOME THE OWNER OF THE SITE BASICALLY.
BUT IT'S VERY DLEER CLEAR THAT THAT MARINA NEEDS TO KEEP OPERATING AT ALL TIMES. CHRIS IS PART OF ALL OF OUR PROJECT MEETINGS. HAS BEEN SINCE HE GOT HERE.
AND WILL CONTINUE TO BE. SO WHEN HE HAS A CHALLENGE THAT'S SOMETHING JAKE AND I WILL MANAGE WITH THE CONTRACTOR TO MAKE SURE THAT OPERATIONS ARE NOT DELAYED.
THE ONLY DELAY THAT WE KNOW MIGHT HAPPEN IS WHEN WE MAKE THE FINAL FUEL HOOK-UP. THAT COULD BE A COUPLE OF WEEKS. OTHER THAN THAT WE AREN'T ANTICIPATING ANYTHING OVER 10 OR 12 HOURS OF DELAYS.
BUT WE WILL PROVIDE A DETAILED PLAN ON THE 21ST IN THE PACKET.
>> GREAT, THANK YOU. >> SO TO ANSWER SOME YOUFR QUESTIONS ALREADY. WE'RE CURRENTLY DOING THE FINAL TABULATIONS AND I WANT TO MAKE SURE YOU ALL UNDERSTAND THAT OVER THE NEXT TWO WEEKS, FEEL FREE TO ASK US ANYTHING.
WE'RE HERE TO ANSWER THOSE QUESTIONS AND BE ABLE TO MAKE SURE ON THE 21ST YOU'RE COMFORTABLE WITH WHATEVER YOU DECIDE. THE FINAL TABULATIONS AND VERIFICATIONS ARE ONGOING. WE'LL HAVE ALL THAT DONE BY THE END OF THIS WEEK. SO THAT EVERYTHING IN THE PACKET WILL BE ACCURATE AND UP TO DATE.
WE ARE STILL ALWAYS TWEAKING THOSE FUNDING SOURCES SO ALL THOSE WILL BE FINALIZED AND LISTED IN THE PACKET.
AND ALL OF THE AGREEMENTS LIKE WE WERE TALKING ABOUT ALREADY WITH ANY OF THE USERS AS WE'RE MOVING THEM.
ANY OF THE OTHER AGREEMENTS WE NEED TO PUT IN PLACE TO MAKE SURE WE CAN WITH COMMUNITY, PARTNERS AND ALL OF THAT.
WE'LL FINISH ALL OF THOSE. AND THEN WE'LL BRING IT FORWARD
FOR AWARD ON JULY 21ST. >> GREAT QUESTIONS
YOU SAID THE LAND WORK SIDE HAS NO PLAN.
DOES IT SFLEEFT THAT COCINA WALKWAY PLAN?
>> YEAH. THE DESIGN PLAN OF WHAT'S GOING TO BE THERE ON THE GROUND IS THERE.
BUT THERE'S NO NEW BUILDING PLAN YET.
THERE'S NOT-- WHAT ARE WE GOING TO REALLY DO THERE? BUT IT WILL BE A REALLY NICE BEAUTIFUL OPEN SPACE LIKE IT'S PORTRAYED THERE. MAYBE WITH A FEW MORE TREES
THAN IT PORTRAYS. >> AND DO YOU NEED ANY DISCUSSION FROM US NOW ABOUT GIVING CITY MANAGER ANY CHANGE
WE'LL PUT THAT IN THE RESOLUTION ON THE 21ST.
UNLESS YOU DON'T WANT US TO DO IT THE WAY I'D RECOMMEND IT.
THEN WE WON'T. AND THEN THE OTHER PART THAT WE KIND OF WANT CONSENSUS ON IS-- DO WE BUILD THAT END CAP OR DO WE NOT? THOSE ARE THE REAL INPUTS.
>> PARTICULARLY THAT YOU SHOWED THAT PICTURE OF THE RENDERING IT LOOKED LIKE THAT END CAP WAS BUILT ON IT.
ON YOUR RENDERING. >> IT IS, YES.
YEP. >> LOOK ATH ONE PICTURE THEN
TALKING ABOUT NOT HAVING IT. >> WHEN WE FINISH THE RENDERING, WE HAD NOT MADE THE FINAL DECISION TO DO THE BID ADDITIVES YET. SO IT SHOWED UP THAT WAY.
BUT YOU CAN SEE WHAT IT WILL LOOK LIKE.
>> RIGHT. >> JEREMIAH COULD YOU GO BACK TO THE SLIDE? THE MONEY SLIDE WITH THE TWO THAT ARE IN YELLOW? SO B, THE BID ADDITIVE OF THAT WEST EXTENSION? OKAY SO THAT'S MAYBE IF WE WANT IT? WHAT ABOUT F? THAT'S YELLOW BECAUSE WE'RE NOT SURE?
>> YEAH THERE'S TWO THINGS WE'RE EVALUATING.
ONE AN IN-HOUSE COMPONENT FOR INSPECTION THE OTHER IS A CONSULTANT. AND WE'RE LOOKING AT ALL THE DETAILS TO MAKE SURE THAT'S RIGHT.
>> BUT F IS DEFINITELY GOING TO BE IN THERE.
PERFECT. >> WE HAVE TO TELL WHETHER WE
WANT IT. >> AND IF YOU WANT TO THINK ABOUT IT, WE COULD PUT IT IN THERE AND YOU COULD ALSO MAKE AN ALTERATION ON THE 21ST TOO. IT DOESN'T HAVE TO BE MADE
TODAY. >> I THINK IT'S CRITICALLY IMPORTANT WE HAVE CONSTRUCTION INSPECTIONS.
AT THE END. THEY DIDN'T PUT THAT IN?
>> YEAH. >> SO FIRST OF ALL, THIS IS
[00:45:01]
GREAT, THANK YOU. I APPRECIATE THE LEVEL OF DETAIL YA'LL HAVE PROVIDED. IT REALLY I THINK HELPS US UNDE UNDERSTAND.COUPLE OF THING. I DON'T HAVE A PROBLEM WITH ADDING BID BASE A THE PIER EXTENSION.
I THINK AGAIN FEEL LIKE WE SHOULD DO AS MUCH AS WE CAN DO WHEN WE'RE THERE BECAUSE WE DON'T WANT TO GO BACK.
I ALSO DON'T HAVE A PROBLEM WITH GIVING CITY MANAGER AUTHORITY TO MANAGE CHANGE ORDERS AS MUCH AS SHE CAN.
THE QUESTION I HAVE AND I'M NOT TRYING TO BE CRITICAL OF YA'LL, BECAUSE I KNOW YOU HAVE GREAT SKILLS, I THINK IS UNREALISTIC TO THINK THAT TWO OF YOU CAN MANAGE THIS ALONG WITH EVERYTHING ELSE THAT'S GOING ON THAT WE'VE ALREADY COMMITTED TO. SO I WOULD CHALLENGE YA'LL TO THINK ABOUT THAT REALLY HARD. BECAUSE THAT IS-- PROJECT MANAGEMENT IS A CRITICAL COMPONENT OF ANY PROJECT THIS SIZE AND I KNOW YA'LL HAVE GOOD SKILLS BUT THEY CAN ONLY GO SO FAR SO I AM VERY CONCERNED ABOUT THAT.
>> YEAH WE HAVE TO SLEEP. THAT'S WHY I BROUGHT IT UP.
BECAUSE LIKE ALL THESE THINGS WE HAVE TO PRIORITIZE.
SO I WILL BE BRINGING THAT KIND OF WHAT I FEEL THAT PRIORITIZATION IS BACK TO YOU FOR YOUR CONSIDERATION.
>> AND WOULD THAT INCLUDE CONTRACTING IN A FULL-TIME PROJECT MAN NLER OVER AND ABOVE WHAT WE'VE ALREADY PLANED?
>> I DON'T KNOW THAT WE NEED TO DO THAT IN THIS CASE.
AND I'M MORE THINKING IS CHANGE PROGRESS JEKT SCHEDULES A LITTLE BIT. BEING A LITTLE LESS AGGRESSIVE.
BEING UNDERSTANDING WHERE WE SHOULD BE SPENDING OUR TIME BASED ON YOUR PRIORITIES AND THAT'S REALLY THE LIST I GAVE YOU IS IN THE PRIORITY LIST THAT YOU'VE GIVEN US.
SO IT'S JUST A MATTER OF TO YOUR POINT, WE KNOW WHAT TIME WE HAVE. AND WE WILL PLAN ALL THAT OUT AND THEN WE'LL DRAW A LINE IN THE SAND AND SAY THAT'S ALL WE CAN DO AT THIS POINT. UNLESS WE BUY MORE AND AGAIN WE'RE WILLING TO DO THAT. OUR GOAL IS TO BUILD THE BEST
FERNANDINA BEACH WE CAN. >> RIGHT.
MINE TOO. AND WE HAVE TO BE REALISTIC AND REGARDING MADE COMMITMENTS TO THE COMMUNITY FOR MLK AND SOME OF THE OTHER STUFF. I THINK WE HAVE TO BE HONEST ABOUT HOW MUCH CAPACITY WE HAVE AND IF WE DON'T HAVE ENOUGH,
WHAT ARE OUR OPTIONS? >> AND WE WILL BRING THOSE
FORWARD FOR SURE. >> ANY OTHER QUESTIONS FROM THE
COMMISSION? >> CAN I ASK THE $7 MILLION QUESTION WHEN THE INITIAL ESTIMATE WAS AROUND $5 MILLION WHEN WE HAD ALL THE WORKSHOPS TO JUMP TO 12? LEARNING MORE AND DOING THE ADDITIONAL BIG DRUDGING?
>> I THINK THE-- AS I MENTIONED THERE WERE A COUPLE OF THINGS.
ONE, WE SHOULD NOT HAVE TOLD YOU A TOTAL AT THAT TIME.
BECAUSE THE PROJECT WASN'T FULLY VETTED IT CHANGED A LOT.
SO THAT'S ONE. AGAIN THOSE CHANGES AND THAT WAS AT LEAST TWO YEARS AGO. SO AS YOU KNOW, THE LAST TWO YEARS HAVE BEEN ELEVATION OF COSTS ON EVERYTHING.
SO THOSE THREE FACTORS REALLY AND WE'RE VERY CAREFUL ABOUT GIVING YOU REALISTIC NUMBERS. BECAUSE MY EXPERIENCE IN DOING THIS IS WHEN I GIVE YOU A NUMBER IT'S A NUMBER.
SO WE WANT TO MAKE SURE SO THERE'S A COMMUNITY.
Y WITH WE HAVE WANT TO MAKE SURE WE'RE GIVING NUMBERS THAT ARE VALID BASED ON THE PROJECT WE SENT YOU.
AND I DO FEEL LIKE WHEN WE GOT TO THE PROJECT NUMBER AND THE REAL SCOPE OF WORK THAT I THINK WE HAVE A GOOD PRICE THAT'S F FAIR.
>> I'M VERY HAPPY WITH ALL OF THIS DETAIL.
VERY HAPPY TO SEE THE EXTENSION OF DREDGING THERE.
WHILE IT HOLDS OPEN AND WHILE WE CAN GET TO IT.
AND I WOULD BE VERY HAPPY TO SEE A THIRD PARTY INSPECTION.
I MEAN I KNOW WHEN WE DID OUR TINY LITTAL PROJEKT AT HOME HOLY COW WE SHOULD HAVE HAD AN INSPECTOR MANAGING THAT.
[00:50:04]
. >> I SHARE THE SAME DESIRE IF WE'RE GOING TO DO THE WORK AND NOT TO MOBILIZE COST.
IT WOULD BE MUCH MORE COST PROHIBITIVE TO BE GOING BACK.
AND IF WE HAVE ROUGH NUMBERS WHAT WOULD BE THE COST SAVINGS ONDREJING WITH THE KIND OF REDUCTION AND PILINGS? IF I'M NOT MISTAKEN CURRENTLY DOING THIS ABOUT EVERY 18 MONTHS AND THIS COULD POTENTIALLY STRETCH IT TO EVEN THREE YEARS. THOSE ARE SOME CONSIDERATIONS
TO TAKE PLEASE DO. >> SO YES ONE OF THE THINGS THAT WE'LL DO IS A FLOW STUDY AS SOON AS WE'RE DONE.
SO THAT WE CAN KNOW WHAT THAT EXACT NUMBER IS.
BUT WHEN YOU'RE LOOKING AT DREDGING THAT FAR IN AT THE MINUS 9 NUMBER WE'RE TALKING ABOUT.
YOU'RE NOT HAVING SLOUGHING IN. SO WE ARE ANTICIPATING AT LEAST THE FIRST TIME. AND AGAIN AS WE'VE TAUGD ABOUT WATER FLOWS SEDIMENT DOESN'T COME AS MUCH.
WE'LL KNOW WHAT THAT NUMBER IS AND WE'LL PROVIDE IT.
I'LL HAVE A STUDY THE NEXT DAY SEE HOW IT GOES.
IT WILL HAVE A POSITIVE IMPACT IN THE LONG RUN.
BECAUSE JUST THE PIER ITSELF 60 LESS IS AMAZING.
>> ALL RIGHT. DOES ANYBODY ELSE HAVE ANY FEEDBACK THEY'D LIKE TO PROVIDE FOR WHAT WE'VE BEEN GIVE SON
FAR THIS EVENING? >> JUST DEFINITELY GIVE CITY MANAGER UP TO THE CONTINGENCY. THEY HAVE SPECIAL MEETINGS AND THEY'LL TELL US WHAT DO WE SAY? PROVE IT?
>> I AGREE. >> WELL UNLESS STAFF NEEDS ANY FURTHER CLARIFICATION ON
* This transcript was compiled from uncorrected Closed Captioning.