[1. CALL TO ORDER]
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PLEDGE OF ALLEGIANCE. YOU MAY BE SEATED AND HERE WE HAVE A PRESENTATION WITH
[4.1 PROJECT UPDATE — STORMWATER MASTER PLAN - Utilities Director Andre Desilet will provide a Stormwater Master Plan update]
PROJECT UPDATES FOR OUR STORMWATER PLAN. >> GOOD EVENING. I'M EXCITED TO FINALLY BRING THIS BACK FOR MORE INFORMATION AND CONSIDERATION. THIS IS A PROJECT WE HAVE BEEN TALKING ABOUT FOR THE LAST YEAR OR BETTER. ESSENTIALLY WHAT WE WANTED TO DO HERE TODAY IS UPDATE YOU ON THAT UPDATES OUR STORMWATER MASTER PLAN. MAINTENANCE AND IMPROVEMENTS. I WANTED TO FOCUS ON WHAT WE ARE DOING HERE TODAY AND INTRODUCE AN APPROACH TO THE MASTER PLAN AND PREPARE FOR VISUAL ADOPTION. WE WANT YOU ALSO UNDERSTAND THE FUNDING NEEDS AND COMMUNITY EXPECTATIONS AND WE WANT TO LAY THE GROUNDWORK. WE HAVE WORKSHOPS SET UP FOR APRIL TO FURTHER GET INTO THIS TOPIC. STORMWATER MISSION UPDATE IS TO MAINTAIN AND IMPROVE STORMWATER DRAINAGE SYSTEM TO PROVIDE PREVENTABLE COST-EFFECTIVE MANAGEMENT OF STORMWATER SYSTEMS. A QUICK RECAP OF THE HISTORY OF THE DEPARTMENT. STORMWATER ORDINANCE WAS FIRST PASSED IN 2012. AT THAT TIME FEE STRUCTURES WE'RE PUT IN PLACE BASED ON AVAILABLE INFORMATION AND DEDICATED STAFF WE'RE HIRED AT THE END OF 2016. WE USED THAT SAME RATE STRUCTURE IN 2018 TO SUPPORT CREW AND EQUIPMENT NEEDS. TO GIVE YOU AN IDEA, THIS IS OUR CURRENT MASTER PLAN. IT IS A VERY STATIC DOCU DOCUMENT. OUR CURRENT STAFF AND PRESENT TIMING, THESE ARE THE BOOTS ON THE GROUND. THE MASTER PLAN IS A COMPREHENSIVE LOOK AT OUR STORMWATER STRUCTURE AND PROVIDES A BASIS FOR MAIN WATER IMPROVEMENT. IT PRIORITIZES INFRASTRUCTURE IMPROVEMENTS AND MAKES SURE WE ARE LOOKING AT FUNCTIONALITY. WE USE THE PLAN FOR BUDGETING AND STAFFING. THE LAST ONE WAS COMPLETED IN 2017 AND WE HAVE COME A LONG WAY SINCE THEN. THIS DOCUMENT IS RECOMMENDED TO BE UPDATED EVERY FIVE TO TEN YEARS, WE ARE ABOUT A YEAR BEHIND. WE INHERITED THIS MASTER PLAN. THIS IS SOMETHING THAT WE WANTED TO TAKE ADVANTAGE OF AND WHEN WE STARTED LOOKING AT THIS PROCESS WE HAD A CHOICE OF IF WE WANTED TO DO SOMETHING OR HIGHER A CONSULTANT. WE STILL HAVE TO DEDICATE A LOT OF TIME TO PROVIDING THIS INFORMATION. THEY NEED A LOT OF DATA AND WE ARE PAYING THEM TO COLLECT I IT. WE ARE HAVING STAFF COLLECTED SO IN THE WAY WE ARE SPENDING A LOT OF
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STAFF TIME. LOOKING AT COST, IT IS ABOUT $300,000 FOR A FULL UPDATE FOR THE MASTER PLAN. IF WE HIRE A CONSULTANT, WE DON'T HAVE A DIRECT CONSULTANT, ONLY A PROCESS. AS WE GOT DEEPER INTO THIS, IT REALLY CHANGED HOW WE WE'RE LOOKING AT IT. AND THERE IS OPPORTUNITY TO IMPROVE OUR SYSTEM INFORMATION. WE DECIDED TO MOVE FORWARD WITH IN-HOUSE PREPARATION AS A RESULT OF THAT EFFORT. AS FAR AS OUR PROJECT GOALS WE NEEDED TO CONSIDER THE NEEDS OF THE ENTIRE CITY. LOOKING AT PROBLEM AREAS AND PROVIDING A FRAMEWORK FOR SOLUTIONS. WE NEED TO ORGANIZE AND PLAN OUR CAPITAL PROJECTS AND ESTABLISH MANUAL OPERATIONS AND MAINTENANCE NEEDS. AND IT BE A LIVING DOCUMENT. IT LIVES IN SPREADSHEETS AND IT WAS DESIGNED TO BE CONTINUALLY UPDATED AS WE LEARN INFORMATION. THE WAY WE APPROACH THIS IS ESTABLISHING BASES FOR PRIORITY AND RESPONSIBILITY. USING DIGITAL ELEVATION MODEL. A DRAINAGE BASIS IS ESSENTIALLY AN AREA WHERE WE COLLECT WHERE DRAINS COME OUT OF. THIS HIGH.GOES INTO THIS SPACE AND SO ON. LOOKING TO ORGANIZE THAT INFORMATION. WE HAVE 15 AREAS THAT WE ANALYZED THROUGH OUR JURISDICTION AND TWO OF THEM HAVE INFRASTRUCTURE. WE CREATED AN INTERACTIVE GIS DASHBOARD AND WE WANT TO SEE ALL OF THE ASSETS WITHIN THAT INVENTORY AND GO DOWN THE INFRASTRUCTURES AND PIPES AND REALLY COLLECT THAT INFORMATION. THE DIFFERENT SHADINGS ARE THE DIFFERENT DRAINAGE BASINS AND DRAINAGE POND RETENTION AREAS. IT HAS WORKED OUT TO BE A REALLY GREAT TOOL. IN ADDITION TO THIS, LI WE LOOK BACK AT ALL OF THIS DATA AND WE LOG ALL OF THAT INFORMATION FOR CRS REPORTING. WE REALLY LOOKED TO OUR STAFF. WE HAVE A LOT OF INSTITUTIONAL KNOWLEDGE.
WE WENT BACK AND RESEARCHED THE DESIGN PLANS FOR ALL OF THESE ELEMENTS. WE WENT TO ORGANIZE THIS. WE HAVE EACH BASIN AND A DETAILED DESCRIPTION OF ALL OF THE ATTRIBUTES AND CHALLENGES AND PUTTING TOGETHER ALL OF THE CAPITAL TABLES AND PROJECT MAINTENANCE TABLES AND PUT ALL OF THAT INTO MASTER TABLES THAT YOU WILL SEE. WHEN YOU LOOK AT IT, THOSE ARE SEPARATED INTO CAPITAL PROJECTS AND OPERATIONAL MAINTENANCE. CAPITAL PROJECTS ESTABLISH THE PROJECT COST AND PRIORITY. WE HAVE TO FIGURE OUT A WAY TO PRIORITIZE WHICH PROJECTS ARE RANKED ABOVE OTHERS.
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WE BROKE THIS INTO TWO CATEGORIES. CAPITAL MAINTENANCE PROJECT, AND THAT IS EXISTING INFRASTRUCTURE. PIPES THAT NEED TO BE ALIGNED, ANY SERVICE LINES THAT NEED TO BE REPLACED. CAPITAL IMPROVEMENT PROJECTS ARE FOR A NEW INFRASTRUCTURE. YOU'RE AREAS THAT DON'T HAVE ANY SYSTEMS. THE COST TO BE PUT TOGETHER IS BASED ON ACTUAL QUOTES AND PRICING INFORMATION. FOR CAPITAL PROJECTS WE ALSO TRIED TO PUT IN A METRIC FOR BENEFITS. THE OVERALL COST OF THE PROJECT AND HOW MANY ARE GOING TO BE BENEFITED FROM THAT. AND A BASIC HIGH MEDIUM LOW PRIORITY. IN THE OPERATIONAL MAINTENANCE TABLES, THIS IS MORE RLATED TO MAN HOURS. WE LOOK AT ALL OF THE ASSETS IN THAT INVENTORY AND THEN WE COME UP WITH UNIT COST OR UNIT TIMES FOR THAT. WE TAKE THAT OVER THE ENTIRE SYSTEM ASSETS AND THIS WILL GIVE YOU AN IDEA OF ALL OF THE MAINTENANCE ACTIVITIES TO IDENTIFY HOW LONG IT SHOULD TAKE A CREW TO DO EACH OF THESE AND HOW OFTEN. PLUGGING THAT INTO GET OUR TOTAL MAINTENANCE HOURLY NEEDS TO TAKE IN EVERYTHING THAT WE NEED TO BE DOING. WE COMBINE ALL OF THESE TABLES TO OUR MASTER OPERATIONS PLAN. TOTAL ASSETS AND INVENTORY AND TIME IT TAKES TO MAINTAIN THOSE ASSETS. MASTER PROJECT TABLE, IDENTIFY ALL OF THOSE ITEMIZED BY EACH BASIN AND THAT IS THE PART THAT CONTINUES TO BE UPDATED AS WE GET BETTER INFORMATION. LIKE YOU SAID, IT IS A LIVING DOCUMENT THIS IS SOMETHING THAT WILL CONTINUE TO BE IMPROVED UPON AND IT ALSO GIVES US METRICS TO TRACK OUR PRODUCTIVITY. IF WE UNDERESTIMATE OR OVERESTIMATE AND WE CAN TRULY SEE WHAT OUR NEEDS ARE. ONCE WE CAME UP WITH ALL OF OUR TOTALS THIS IS WHAT WE CAME UP WITH.WITH CAPITAL IMPROVEMENT COST THIS IS OUR NEW ESTIMATE. MOST OF OUR NEEDS ARE IN THE CAPITAL MAINTENANCE CATEGORY, $8.8 MILLION FOR A TOTAL OF JUST UNDER $10.2 MILLION. WHEN WE LOOK AT HOW WE ARE GOING TO ACCOMPLISH THESE PROJECTS WE LOOK AT WHAT WE HAVE CONTRACTED OUT AND WHAT WE ARE TRYING TO LOOK AT WITH CITY STAFF. WHAT SIZE PROJECT SHOULD WE BE DOING? IN THE PAST OUR CREW HAS BEEN DEDICATED TO LARGE CAPITAL PROJECTS AND YOU WILL SEE WHERE WE SACRIFICE MAINTENANCE IN ORDER TO HAVE THESE CAPITAL PROJECTS. IT'S NOT SUSTAINABLE SO WE REALLY HAVE TO LOOK AT HOW WE ARE OPERATING. OUR RECOMMENDATION IS FOR STAFF TO MAINTENANCE AND IS MORE FEASIBLE TO BE COMPLETED IN HOUSTON. WE ARE WORKING ON SOME ANNUAL SERVICE CONTRACTS FOR GENERAL UTILITY SERVICES. WHEN WE LOOK AT OUR MAINTENANCE AND WE NEED TOTAL EVERYTHING UP, HOW MUCH TIME DO WE NEED TO RETAIN OUR EXISTING INFRASTRUCTURE? WE DID THIS WITH CREW HOURS SO JUST UNDER 3500 CREW HOURS. WHEN WE LOOK AT
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THE CREW HOURS AND MULTIPLY IT BY THREE, JUST UNDER 10,500 INDIVIDUAL MAN HOURS. OUR TOTAL PROJECT COSTS OF $10.2 MILLION, THIS IS AN ESTIMATE. WE HAVE BUILT IN SOME INFLATION FACTORS AND SOME CONTINGENCIES BECAUSE THERE IS A LOT OF UNKNOWNS. WHETHER THE PROJECT TAKES PLACE THIS YEAR OR NEXT YEAR A LOT CAN CHANGE. THE MAINTENANCE THAT 3500 CREW HOURS, THAT EQUATES TO TWO TO THREE MAIN CREWS DEDICATED TO JUST MAINTENANCE. WE FIGURE THAT IS ANNUAL AVERAGE PRODUCTIVE TIME AND THAT ACCOUNTS FOR VACATION FOR TRAINING. THAT VARIES BUT IT IS AN INDUSTRY STANDARD. FROM HEAR, WHAT ARE OUR NEXT STEPS? WE ARE GOING TO WORK ON COMPLETING A WATERSHED MASTER PLAN AND THAT IS SOMETHING WE ARE GOING TO TALK ABOUT NEXT WEEK FOR PREPARATION. WHAT THE MASTER PLAN IS IS A HIGHER LEVEL BASIC KNOWLEDGE OF WHAT WE ARE GOING TO DO HERE. IS A COMPUTER MODEL OF THE ENTIRE WATERSHED THAT GIVES A BETTER LOOK AND WE CAN PLUG IN DIFFERENT SCENARIOS AND IT IS LOOKING TOWARDS A SCENARIO WHERE WE CAN DO REAL-TIME THINGS FOR STORMWATER EVENTS. IT CAN BE VERY ADVANTAGEOUS. WE ARE WORKING WITH SOME CONTRACTORS NOW ACROSS UTILITIES AND I THINK THAT WILL HELP US CONTRACT AND TO REFOCUS.WE TALK ABOUT WHAT OUR NEEDS ARE AND WHERE WE NEED TO GO. THE CURRENT STORMWATER RATE STRUCTURE PROVIDES AN OPERATING BUDGET OF JUST OVER 1 MILLION HOURS. WITH THAT, WE SUPPORT OUR STAFF OF FOUR WITH ONE SUPERVISOR SO THERE WILL BE FIVE PERSONNEL. THOSE COMBAT ABOUT $975,000.
STORMWATER DEPARTMENT CONTRIBUTES TO UTILITY BUILDING FOR THAT BILL COLLECTION AND ADMINISTRATIVE NEED. THE RATE WE HAVE RIGHT NOW IS A FLAT RATE. IT IS BASED ON THE INFORMATION OF THE TIME THAT THE STORMWATER UTILITY WAS PUT IN PLACE. THAT MEANS EVERY PROPERTY PAYS THE SAME FLAT RATE.
WE HAVE BUILT IN DISCOUNTS FOR STORMWATER SYSTEMS AND THAT CURRENT RATE IS $14.36. THAT'S WHAT SUPPORTS THE OPERATION THAT YOU SEE TODAY. WHAT WE NEED TO CONSIDER WHEN LOOKING AT OUR RATES, WE NEED TO MOVE TO A MORE EQUITABLE RATE STRUCTURE. THAT'S THE WAY THE MAJORITY OF FLORIDA COMMUNITIES BUILD THEIRS. CUSTOMERS CONTRIBUTE AND THEIR CONTRIBUTION WILL BE PROPORTIONAL TO THEIR SYSTEM. WE HAVE A CONSULTANT WHO IS ASSISTING WITH THAT AND THAT STUDY IS GOING TO DEVELOP A FORECAST AND WE ARE GOING TO DEVELOP OUR CAPITAL FUNDING PLANS. WE
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ARE GOING TO LOOK AT THE COST OF SERVICE ANALYSIS AND DESIGN A COST JUSTIFIED RATE STRUCTURE SYSTEM. OUR GOAL IS TO IMPLEMENT THAT NEW STRUCTURE. BETWEEN NOW AND THEN WE ARE GOING TO WORK ON SCHEDULING OUR OPERATIONAL MAINTENANCE. EVERYTHING WE'VE IDENTIFIED WE NEED TO LOOK AT HOW WE ARE GOING TO DO IT AND WE NEED TO LOOK AT OUR STORMWATER FUNDING TO BE ABLE TO UPDATE COMMISSION ON OUR PROGRESS. WE NEED TO GET YOU GUYS SOME METRICS SO WE CAN SEE HOW THAT INVESTMENT IS WORKING O OUT. THAT IS THE END OF MY PREPARED PRESENTATION. I WANT TO TAKE THE OPPORTUNITY, WE HAVE COMPLETED THIS STUDY 100% IN-HOUSE AND I AM HAPPY WITH THE RESULTS. STAFF WORKED VERY HARD ON THIS, PARTICULARLY THE ENGINEER AND OUR STORMWATER SUPERVISOR. OUR CREW IS HERE, IF YOU GUYS CAN STAND UP I JUST WANT TO THANK YOU GUYS. I REALIZE I THREW A LOT OF INFORMATION AT YOU AND I'M HAPPY TO ENTERTAIN ANY QUESTIONS YOU MAYHAVE. >> THANK YOU AND THANK YOU TO THE DEPARTMENT FOR BEING HERE TODAY. IF THERE ANY QUESTIONS FROM THE COMMISSION I WILL
ALLOW YOU TO FIRE AWAY. >> FIRST OF ALL I WANT TO -- I ACTUALLY READ THE REPORT. I LOOKED AT ALL OF THE PICTURES AND FIGURED OUT WHICH BASIN I'M IN. IT'S A GREAT REPORT, VERY PROFESSIONALLY DONE I THINK THIS IS A GREAT EXPERIENCE FOR STAFF TO DO THIS. IT GIVES THEM OWNERSHIP OF THE PROGRESS AND IT GIVES THEM GREAT EXPERIENCE. FROM A COACHING AND DEVELOPMENT PERSPECTIVE I THINK THIS WAS A GREAT OPPORTUNITY SO I APPLAUD YOU FOR DOING THAT. I ALSO FOUND THE REPORT REALLY EASY-TO-UNDERSTAND AND VERY STRAIGHTFORWARD. I WAS ABLE TO UNDERSTAND IT MOSTLY EVERY PAGE SO I APPRECIATE THAT. THANK YOU FOR THAT, IT IS A GREAT JOB YOU SHOULD BE PROUD OF WHAT YOU AND YOUR STAFF HAVE DONE. I DO HAVE A COUPLE QUESTIONS. THE GRANT TO YOU ARE DOING FOR THE
WATERSHED, WHO IS THAT GRANT WITH? >> IT IS A GRANT THAT CAME OUT LAST YEAR AND I THINK IT ENDED UP ROLLING FORWARD BECAUSE OF SOME BUDGET UNCERTAINTY. THE APPLICATION DEADLINE IS AT THE END OF FEBRUARY AND UP TO $300,000 IN FUNDING. WE HAVE WORKED WITH A CONSULTANT TO PUT
IN AN APPLICATION. >> ARE YOU WORKING WITH LAURA LYING TO PUT THAT
TOGETHER AS WELL? >> YES BUT WE ALSO HAVE A CONSULTANT WHO IS
PREPARED TO PREPARE THE APPLICATION FOR US. >> IS IT PART OF
RESILIENCY FLORIDA? >> I DON'T KNOW OFF THE TOP OF MY HEAD.
>> BASED ON TWO THREE-PERSON CREWS DO YOU NEED ONE MORE?
>> YES, THAT IS WHAT WE ARE ASKING FOR. >> OKAY. AND I KNOW WE TALKED THIS MORNING BUT CAN YOU TALK A LITTLE BIT ABOUT HOW OR WHY SOME BASINS ARE SKINNY AND ISLAM SOME ARE FAT AND HOW YOU ACTUALLY DID THOSE? SOME
OF THEM WE'RE THE END OF SOME OF THEM MADE SENSE. >> YOU HAVE TO TAKE INTO
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ACCOUNT PIPES MIGHT EXTEND BEYOND HILLS. WE'RE WATERS MIGHT NOT NATURALLY GO THEY ARE IN A PIPE SO YOU HAVE TO TAKE SOME OF THAT INTO ACCOUNT. ESSENTIALLY THE DATA CAME FROM THE USGS SURVEY THAT WAS DONE IN 2018. IT'S NOT SUPER RECENT BUT THE TOPOGRAPHY HASN'T CHANGED A WHOLE LOT. THAT'S WITHIN GIS WE'RE ABLE TO CREATE THAT DIGITAL ALLOCATION MODEL AND TAKE ALL OF THOSE POINT CLOUDS INTO USABLE DATA. WE LOOK AT THESE BASINS AND WE HAD TINY MODELS THAT WENT INTO LARGER BASINS THAT WE COULD TRACK. WE DID GO THROUGH AS PART OF THIS EXERCISE AND RELABELED AND RE- IDENTIFIED OUR STRUCTURES AND IDENTIFIED WHAT BASIN IS IN.>> A COUPLE OF THE BASINS YOU SAID WE'RE ENTIRELY COUNTING MANAGED. I KNOW MY BASIN EVENTUALLY ENDS UP IN A COUNTY. I WOULD LIKE TO UNDERSTAND WHAT IS THE PLAN TO HOW YOU INTEGRATE HOW WE BETTER COMMUNICATE WITH THE COUNTY OR HOW DOES THAT WORK? IT DOESN'T DO GOOD FOR YOU TO DO ALL OF THAT
WORK IF IT DOESN'T WORK. >> ABSOLUTELY AND WE HOPE TO DO MORE MODELING. WHEN WE FIRST STARTED THIS PROJECT HAD VISIONS OF MODELING EVERY BASIN AND THAT CAME TO BE MORE TIME EFFECTIVE THAN WE ENVISIONED. IT WOULD BE GREAT IF WE COULD COMBINE THOSE EFFORTS BUT I THINK OF THAT IS THE TOOL WE NEED TO REALLY UNDERSTAND WHERE THOSE LIMITING POINTS ARE. REALLY LOOKING AT PROBLEM AREAS AND DISCUSSING APPRO APPROACHES. WE DEFINITELY
INCREASED OUR COORDINATION WITH COUNTY. >> DEFINITELY. THANK YOU VERY MUCH I'M REALLY PROUD OF THE WORK THAT YOU ALL PUT OUT.
>> I AGREE AND YOU ACTUALLY ANSWERED A LOT OF MY QUESTIONS WHICH MAKES ME HAPPY. THIS IS A VERY INTERESTING TOPIC TO ME, I READ IT CLOSELY AND IT IS VERY EASY-TO-FOLLOW THE MAPS. THE CLARITY OF THE TABLES AND THE PROJECTS AND I REALLY APPRECIATE YOU SENT IT TO US AHEAD OF TIME. TO ABSORB THIS MUCH INFORMATION IN A MEETING IS HARD SO I APPRECIATE THAT. I PRESUME, DOES THIS GO INTO THE PUBLIC RECORD? IT'S NOT IN THE AGENDA RIGHT NOW IT WAS NOT AVAILABLE. SO THANK YOU FOR ALL OF THAT. THAT WAS MY NUMBER ONE QUESTION WAS DOES THIS MAY BE NEED MORE STAFF. I
PRESUME IT IS MAINTENANCE THAT ALWAYS SUFFERS. >> YES AND I ACTUALLY WANT TO PULL UP, I PROBABLY SHOULD HAVE MOVED STRAIGHT INTO THIS.
I HAVE A PDF HERE. WHEN WE LOOKED AT IT, WE WE'RE TRYING TO PUT A FORMAT
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FOR THE ANNUAL REPORT TOGETHER. WE SACRIFICED MAINTENANCE FOR THESE IMPROVEMENT PROJECTS BECAUSE THAT IS WHERE THE DEMAND IS. I THINK WE DID ABOUT 2% OF THE MAINTENANCE. I THINK WE TRIED TO DO TOO MUCH WITH TOO LITTLE. WE WORKED EVERY OVERTIME HOUR THAT WE HAD. WHEN WE LOOKED AT OUR OVERALL PRODUCTIVITY, WE WE'RE AT 126%. STAFF PUT IN THAT MUCH TIME TRYING TO ADDRESS ALL OF THESE ISSUES. MAINTENANCE IS WHERE WE NEED TO BEFOCUSING. >> OKAY BECAUSE THIS YEAR IS DEFERRED MAINTENANCE.
>> YEAH, WE LOOKED AT ALL THE JOBS WE ACCOMPLISHED LAST YEAR AND THE TOTAL MAN HOURS, WE WORKED 915 CREW HOURS. THEN WE LOOK AT MAINTENANCE COMPLETED,
WE SPENT 77 HOURS ON MAINTENANCE. >> THE DIGITAL ELEVATION, IS US US GOING TO DO IT ANOTHER LINE ON STUDY? I'M SURE THE HILLS DON'T CHANGE BUT THE PROPERTIES THEMSELVES CHANGE AND PROPERTY ELEVATIONS CHANGE AND VACANT PROPERTIES USED TO UNKNOWINGLY SERVICE STORMWATER AND NOW IT IS BUILT UP AND MAIN WATER PROPERTIES ARE SUFFERING.
>> THE WATERSHED MASTER PLAN WILL TAKE INTO ACCOUNT ALL OF THE ENGINEERED BASINS AND WHAT THEY ARE DESIGNED TO DO. I THINK THAT IS GOING TO BE A TOOL THAT REALLY HELPS US REVIEW DEVELOPMENT PLANS TO MAKE
SURE WE ARE GETTING OUR REQUIREMENTS. >> SOMEWHERE ON PAGE SEVEN YOU TALK ABOUT STAFF TURNOVER. IS THAT COMPETITION WITH COUNTY
AND JACKSONVILLE? >> THAT ONE IS MORE RELATED TO WATER AND WASTEWATER. OURS IS MORE INTERNAL. I THINK A LOT OF THAT WAS BURNED OUT. WE
HAVE A GREAT CREW NOW. >> SOMETHING ELSE I READ ABOUT HOW MUCH S GOING UNDER OR THROUGH PRIVATE PROPERTY THAT YOU Select to skip to this part of the video">INFRASTRUCTURE DISCOVERED S GOING UNDER OR THROUGH PRIVATE PROPERTY THAT YOU CAN'T FIND IN EASEMENTS. WHAT IS YOUR PLAN FOR DEALING WITH THAT?
>> YOU HAVE TWO SITUATIONS. ONE OF THEM IS PIPES INSTALLED YEARS AGO. THE OTHER PART IS CONTROLLING DITCHES. WHEN THE ST SHRINK CONTROL
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DISTRICT STOP MAINTAINING THOSE, IT IS VERY CHALLENGING. THE COUNTY MADE SOME HEADWAY WITH EASEMENTS AND REALLY DEVELOPED AN APPROACH TOTRYING TO GET AHEAD OF THIS. >> I SAW IN BASIN SIX THAT THE DRAINAGE HAS CAPACITY ISSUES. WHAT IS THAT ABOUT?
>> IS NOT NECESSARILY CAPACITY ISSUES WITH THE ENGINEERING SYSTEM. IS THAT THERE IS SOME MID LOT DRAINAGE BETWEEN THE HOMES. I DON'T KNOW IF IT WAS PROPERLY GRADED. WATER JUST GETS TRAPPED. IT'S NOT A POND SYSTEM.
THE COMMON AREA DOESN'T DRAIN THE WAY IT SHOULD. >> DO THEY HAVE AN HOA? IS THAT THEIR PROBLEM OR IS THE STREETS OUR PROBLEM?
>> THE STREETS ARE OUR PROBLEM. THE INFRASTRUCTURE IS HOA.
IT'S ONE OF THOSE CHALLENGES THAT WE HAVE THAT THERE IS NOT A REALLY CLEAR, BRIGHT LINE IN TERMS OF RESPONSIBILITY.
>> I DON'T KNOW HOW YOU ARE GOING TO DO IT UNLESS YOU FALL IN LINE WITH A LOT OF STUFF. THE $8 MILLION WORTH OF MAINTENANCE THAT YOU NEED
TO DO AND THE ONE, ALMOST $2 MILLION IN PROJECTS. >> THAT WOULD BE
CONTRACTED OUT. >> IF YOU ALMOST HAVE NOTHING DONE ON THE MAINTENANCE BECAUSE YOU ARE DOING OTHER STUFF, THAT DOESN'T COME CLOSE
TO ADDING UP. >> YEAH, WE HAVE TO APPROACH THOSE TWO DIFFERENTLY. WE ARE ANTICIPATING DEDICATING MAINTENANCE IN THEN
CONTRACTING OUT THOSE LARGER IMPROVEMENTS. >> YOU GUYS DO A GREAT JOB AND I THINK IT IS IMPORTANT WHEN THE COMMUNITY KNOWS.
>> WE WANT TO PROPERLY CONVEY WHAT OUR CAPABILITIES ARE AND THE DECISION THAT HAS TO BE MADE WHEN IT COMES TO FUNDING AND UNDERSTAND THAT WE CAN'T DO EVERYTHING THAT WE WOULD LIKE TO.
>> I JUST HAVE A COUPLE QUICK QUESTIONS. THE EXPECTATION IS THE RATE STRUCTURE WILL FUND ALL OF THE STOR STORM WATER RIGHT? OKAY. THE CURRENT REQUIREMENT NOW IS FOR NEW CONSTRUCTION. PROPERTIES HAVE TO HOLD ON THEIR WATER ON THEIR PROPERTY. WHAT DOES THAT IMPACT LOOK LIKE FOR OUR
STORMWATER LONGER-TERM? >> WE WANT TO HOLD THE FIRST ONE AROUND YOUR HOME. THAT IS THE STORAGE WATERING YOU HAVE RETENTION FOR THAT ON SKYPE. WHAT THAT IS INTENDED TO DO IS OFFSET THAT NEW IMPERVIOUS AREA.
IT IS SOMETHING THAT, A LOT OF THE CONSIDERATIONS I KNOW COMMISSIONER TUTEN
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SHARED A LOT OF HER COMMENTS. THOSE ARE GOING TO COME INTO PLAY AND A LOT MORE POLICY RELATED DEVELOPMENTS. THERE IS LOTS OF AREAS THAT WE NEED TO UPDATE BUT WE ALSO HAVE OTHER CONVERSATIONS. IS IT HIGH ENOUGH? SHOULD WE LOOK AT THAT? THAT IS DEFINITELY A CONVERSATION THAT WENEED TO HAVE. >> SO NOW YOU ARE SAYING THEY ARE ONLY REQUIRED TO
HOLD A CERTAIN AMOUNT? >> YES OR IN THE SUBDIVISION.
>> SO THAT IT IS A IS A CONVERSATION FOR PLANNING. THAT IS A WHOLE ANOTHER CONVERSATION ABOUT WHAT WE WANT TO MAKE TO THE LDC OVER
TIME. >> IN MY AREA THERE IS AN OPPORTUNITY FOR $19,000 WORTH. ARE YOU LOOKING AT DOING THOSE TYPES OF THINGS? BECAUSE FOR SOME AREAS THERE IS NO WAY YOU'RE GOING TO BE ABLE TO KEEP AN AMOUNT OF WATER DOWNTOWN IN A PROPERTY WHEN THERE IS NO PROPERTY.
>> DOWNTOWN IS A VERY UNIQUE SITUATION BECAUSE THE LAND DEVELOPMENT CODE ALLOWS YOU TO GO TO 100% IMPERVIOUS IF THERE IS CAPACITY IN THAT OFF-SITE SYSTEM. YOU HAVE A SMALL AMOUNT OF AVAILABLE CAPACITY AND WE DID AN OVERALL CONCEPTUAL PERMIT THAT ALLOWS US TO OFF-SITE THAT CAPACITY.
WE ARE GOING TO BE LOOKING AT THAT FOR JUST THE DOWNTOWN AREA. I DON'T THINK IT IS FEASIBLE TO DO CITYWIDE BECAUSE THERE IS SO MANY VARIABLES BUT DOWNTOWN DEFINITELY LOOKING AT A CONNECTION CHARGE TO
ACCOMMODATE SOME OF THE EXISTING. >> LOOKING AT THE DISCUSSION OF THAT APRIL WORKSHOP, I REALLY LIKE THAT THE LOTS. IT PUTS MORE CONTROL IN THE HANDS OF THE PROPERTY OWNER AND ALSO EDUCATES THE PROPERTY OWNER ABOUT THE WATER THAT IS HITTING THEIR PROPERTY. I KNOW AT OUR LAST DUTY STATION WE COULD APPLY FOR REDUCTIONS IF YOU COULD MEET CERTAIN REQUIREMENTS. FOR EVERY TWO RAIN BARRELS, YOU PUT FOUR OFF. REMOVE UNUSED CEMENT PADS AND REDUCE YOUR IMPERVIOUS SERVICES
AS MUCH AS POSSIBLE. >> WE DEFINITELY LOOK AT THAT AND IT BECOMES CHALLENGING BECAUSE A LOT OF THOSE FEATURES ARE ALREADY ACCOUNTED FOR IN THE DEVELOPMENT PLAN TO BE ABLE TO MINIMIZE THE AMOUNT OF TREATMENT. WHEN YOU ARE TALKING ABOUT RETROFITTING PROPERTIES, THE CONCEPT IS VERY
DIFFICULT TO TRACK. >> YEAH I DON'T KNOW HOW YOU WOULD BEGIN TO TRACK
THAT. >> WE HAVE A GOOD POINT IN OUR DATA, WE JUST
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DIDN'T HAVE THE DATA WHEN THIS WAS PUT INTO PLACE. >> THE LAST THING IS THIS DOCUMENT THAT I SENT TO YOU. THE BIGGEST THING I WOULD LOVE SCENE ADDED TO THE STORMWATER MASTER PLAN AND EDUCATIONAL GOALS OF HOW CITIZENS CAN BECOME MORE INVOLVED. AND WHERE CAN WE INCREASE ALL OF THAT. ALSO EVEN JUST AS A STRAIGHT UP EDUCATIONAL TOOL, THE DOCUMENT IS SO READABLE BUT FOR THE UNAWARE, IF YOU DON'T GET THOSE INTRODUCTORY EXPLANATIONS ABOUT STORMWATER AND RUNOFF AND WATER QUALITY, BECAUSE I SEE A LOT OF IT IS DIRECTED TOWARDS EGAN CREEK. ST STORMWATER DRAINS HAVE STENCILS ON THEM AND WHEN YOU SAY IT TO PEOPLE THEY ARE LIKE YEAH, I KNOW WE ARE STATIONED IN GERMANY IT IS ILLEGAL TO WASH YOUR CAR IN GERMANY. THAT IS EXTREME BUT THAT SOAPY, OILY, DIRTY RUNOFF THEY DON'T WANT IN THEIR STREAMS. I DON'T THINK ENOUGH PEOPLE UNDERSTAND WHAT STORMWATER NATURAL NATURALY DID ON THIS ISLAND YEARS
AGO. WHAT IT DID TO CUMBERLAND VERSUS HEAR. >> IT, YES, I ABSOLUTELY AGREE I THINK WE CAN ADD SOME LANGUAGE IN THERE IT'S A KIND OF UNDERSTAND WHAT THE GOALS ARE. WE WILL MAKE THOSE ADJUSTMENTS AND BRING IT BACK FOR FORMAL ADOPTION AND THEN WE WILL MAKE A COPY OF IT ON OUR WEBSITE. WE WE'RE VERY FOCUSED ON WHAT OUR INTO GOALS WAS AND I THINK WE CAN
INCORPORATE THAT. >> IF THERE IS NO REQUEST FROM OUR AUDIENCE TO
SPEAK -- >> THANK YOU TO THE ENTIRE STAFF ON ALL OF
YOUR HARD WORK ON THIS AGAIN. >> I JUST WANT TO MAKE A COMMENT AND ADD SOME HISTORICAL INFORMATION. THIS IS A $250,000 REPORT AND PRIOR TO THIS REPORT, WE DEDUCED IT SOME. WE TOOK A LEGISLATOR REQUEST FOR $900,000. THE FIRST WAS AN INTERESTING CONCEPT IT WAS DONE IN-HOUSE AS FAR AS GENERAL CONTRACTING IT WAS ALL CONTRACTED OUT.
ANDRE WAS AT THE TAIL END OF THAT. THERE IS A LEGISLATOR REQUEST PROCESS WITH A RETENTION FOR MONEY. WHEN WE INITIALLY DID THAT, IT WAS GOING TO BE A FIVE YEAR PROGRAM. THINK ABOUT THAT.
>> THANK YOU. ARE THERE ANY
* This transcript was compiled from uncorrected Closed Captioning.