Link

Social

Embed

Download

Download
Download Transcript

[Items 1 - 3]

[00:00:07]

>> CALL TO ORDER THE AIRPORT ADVISORY COMMISSION REGULAR MEETING. FIRST ITEM IS ROLL CALL

>> CHUCK COULDN'T MAKE IT THIS EVENING. SO, THANKS TO DAVE FOR SITTING IN A CHAIR POSITION.

>> ALL RIGHT. HAS EVERYBODY REVIEWED THE MEETING MINUTES FROM THE AUGUST 8THAAC MEETING?

>> I HAVE ONE CORRECTION POINTED OUT. KEN WAS HERE IN THE LAST SESSION AND I MISSED IT IN THE MEMBERS PRESENT SESSION. SO I MADE THE CORRECTION

>> MOMENT TO APPROVE THE MINUTES OF THE AUGUST 8TH REGULAR MEETING

>> THIS IS DON. MAKE A MOTION TO APPROVE THE MINUTES.

>> SECOND

>> OKAY. APPROVED. DID WE GET ANY REQUEST FOR PUBLIC COMMENT TONIGHT?

>> NOTHING

>> OKAY. NO PUBLIC COMMENT. OLD

[Item 5.1]

BUSINESS. CAN WE GET A STATUS ON 5.1, THE RUNWAY 4 GPS PROCEDURE UPDATE

>> I PROVIDED THE PROCEDURE TO PUT TOGETHER IN THE PACKET. AND LAST WEEK WE ACTUALLY HAD FLIGHT CHECK COME IN AND TRY TO EH THE PROCEDURE. THIS MORNING EARLY IN THE MORNING I RECEIVED AN UPDATE FROM THE FAA THE PROCEDURE HAS MOVED ON TO CHARTING. NO COMMENTS IS A GOOD RESULT. THE CHARTING DATE THEY'RE ESTIMATING IS THE DECEMBER 5TH. FLIP'S RELEASE OR PUBLICATION RELEASE.

SO, EVERYTHING IS MOVING FORWARD WITH PUBLISHING IN DECEMBER. WE HAVE SOME HOUSEKEEPING ITEMS ON THE RUNWAY. CHANGE OUT LENS IN THE LAST 2,000 FEET WE'LL BE PREPARED TO DO THAT BY THE DECEMBER DATE

>> THAT'S GREAT.

CONGRATULATIONS. AS LONG AS I'VE LIVED HERE WE'VE BEEN TRYING TO DO THAT. SO THAT'S A NICE JOB, NATE

>> THANK YOU

>> VERY EXCITING.

>> GOOD

[Item 5.2]

>> OKAY. AIRPORT FINANCIALS 5.2?

>> I PUT THIS IN HERE, THIS WAS PULLED OUT OF YOUR FINANCIAL SYSTEM THE REPORT I GAVE YOU IN YOUR PACKET ABOUT A WEEK-AND-A-HALF AGO. IT IS NOT THE ACTUAL TRUE END OF END FINANCIAL POSITION OF THE AIRPORT. WE'RE STILL ACCRUING REVENUE AND EXPENSE BACK. THIS WAS THE POSITION AS OF A WEEK-AND-A-HALF AGO. NOTHING I THINK OVERLY SURPRISING. SOME OF OUR PRODUCTS HAVE SLID ACROSS THE FISCAL YEAR. WE ARE STILL DOING THE PROJECT. THE DEMO WORK ON HANGAR D IS STILL ONGOING. WE WERE DELAYED GETTING THAT STARTED BECAUSE OF HURRICANE DORIAN.

THAT'S I'LL HAVE A BUDGET AMEND TONIGHT GOING TO THE CITY COMMISSIONER: TO ASK WE PULL THAT MONEY THAT WILL PUT BACK INTO IMPROVEMENTS TO FINISH THOSE PRODUCTS. EVERYTHING ELSE IN THE FISCAL YEAR IS FAIRLY CLOSE TO ANTICIPATED. PRETTY WELL FROM A REVENUE PRO SQUEAKS STANDPOINT. WE GAVE A PRETTY CONSERVATIVE POSITION. IF YOU REMEMBER YOUR CASH BALANCE POSITION. WE'RE IN A BETTER POSITION THAN WHAT WE'RE PLANNING. SO I THINK WE'RE DOING PRETTY WELL

>> WHAT'S GOING TO BE -- THIS IS DON. WHAT'S OUR CARRY FORWARD FOR NEXT YEAR

>> SO I WON'T KNOW UNTIL -- I PROBABLY NEED A FEW MORE WEEKS TO ANSWER THAT QUESTION FOR YOU.

WE STILL HAVE A SIGNIFICANT AMOUNT OF REVENUE BEING ACCRUED.

I'LL BE ABLE TO WORK WITH OUR TREASURER TO GET THAT FINAL CASH BALANCE POSITION. I SHOULD BE ABLE TO ANSWER THAT BY THE NEXT MEETING WHEN I FEEL MORE CONFIDENT. WE'RE STILL GETTING INVOICES FROM THE PREVIOUS FISCAL YEAR. I CAN GET THAT IN AND GET A BETTER POSITION FOR YOU

>> TERRIFIC. THANKS. NEW BUSINESS. AMELIA RIVER GOLF

[Item 5.3]

COURSE LEASE ASSIGNMENT.

>> I THINK THERE WAS ONE MORE OLD BUSINESS ITEM.

>> SORRY. T HANGAR

>> THE REQUEST WAS JUST AN ITEM AND THERE'S NOTHING TO PACKET ON IT. BUT I'VE GIVEN AWE HARD COPY AT THE LAST MEETING WE HAD A CONVERSATION ABOUT POTENTIALLY PUTTING TOGETHER AN RFP FOR T HANGAR DEVELOPMENT. WHAT THE GROUP ASKED ME TO DO IS GO BACK AFTER THAT MEETING AND DRAFT SOMETHING THAT COULD BE AN RFP.

WE PUT OUT FOR A PRIVATE DEVELOPER TO COME IN FOR IDENTIFIED PROPERTY AND PROPOSE DEVELOPMENT OF T HANGARS. I'VE DONE THAT. I PULLED THIS RFP, WHICH STILL NEEDS QUITE A BIT OF CLEANING UP AND SOME EDITING BUT THIS IS KIND OF WHERE I'M AT.

THE CONCEPT IS THERE. FROM A NUMBER OF SOURCES OF DIFFERENT RFPS DONE FOR THE SAME PURPOSE.

AT THE BARE BONES WHAT THIS DOES IS GIVES BACKGROUND ABOUT THE AIRPORT, INFRASTRUCTURE INFORMATION, RUNWAYS, TAXIWAY,

[00:05:03]

BASE ASSIGNED AIRCRAFT, AND THEN GIVES A DESCRIPTION OF THE SITE.

THIS KIND OF ONE OF THE MOST IMPORTANT COMPONENTS. I PROPOSED A SITE THAT WE'VE TALKED ABOUT BEFORE FOR THE RFP.

AND THAT SITE IS SHOWN IN THE DRAFT I GAVE YOU ON THE ALP WHICH IS THIS SITE WHICH IS HERE. THE SOUTH SIDE OF THE AIRPORT OFF JAMES TOWN ROAD. ON THE ALP WE SHOWED IT FOR T HANGAR DEVELOPMENT. IT DOESN'T HAVE TO BE T HANGAR DEVELOPMENT.

BUT WE SHOWED THE T HANGAR COMPLEX ON THERE. THIS IS ONE LOCATION THAT HAS UTILITY ACCESS, ROADWAY ACCESS, AND COULD BE A REASONABLE PARCEL IF WE WERE TO CONSIDER USING THAT.

BUT THAT'S -- I'M VERY OPEN TO DISCUSSION AND INPUT ON THAT FENNEL IT SEEMED LIKE THAT COULD BE--

>> HOW MANY COULD WE GET IN THERE?

>> SO--

>> I GUESS THE SIZE OF IT IS--

>> WELL, I COUNTED -- WHEN I LOOKED AT THE ALP I THINK IT WAS 18 UNITS IS WHAT THEY PROJECTED.

SO, THEY'RE PRETTY CLOSE TO I THINK REASONABLE WITH THE ESTIMATE.

>> WASN'T THERE A CATCH POND DOWN THERE?

>> YES

>> WHERE IS THAT

>> I HAVE A BETTER ALP DEPICTION HERE

>> IT'S FURTHER EAST. EAST, SOUTHEAST.

>> WHATEVER DIRECTION THAT IS.

>> OKAY. THIS IS THE PARCEL WE'RE TALKING ABOUT RIGHT HERE.

AND THIS IS THE POND RIGHT HERE.

>> THERE WAS -- NOW THE POND IT'S IN EXISTENCE.

>> YEAH

>> AND IT WAS CONSTRUCTED BASED UPON THE OTHER HANGARS IMM IMMEDIATELY TO THE WHAT? SOUTHEAST OF THAT. AND THERE WAS SOME TALK, AS I RECALL, THAT THAT CATCH POND WOULD HAVE TO BE ENLARGED.

>> MAYBE. SO, I DON'T KNOW THE SPECIFIC CAPACITY OF THE POND.

THEY BELIEVE IT COULD ACCOMMODATE ADDITIONAL DEVELOPMENT. I THINK IT WAS CREATED WITH THE ANTICIPATION THAT YOU HAD -- YOU'VE GOT THE HANGAR AND THIS PARCEL DEVELOPMENT HERE THAT COULD HANDLE ADDITIONAL DEVELOPMENT. I DON'T KNOW THAT IT WOULD ABLE TO HANDLE THIS DEVELOPMENT WITHOUT ADDITIONAL CAPACITY ADDED TO THE POND. I DON'T HAVE THAT ANSWER OFF-HAND. BUT I THINK YOU ARE RIGHT

>> WOULD YOU AGREE THAT THAT QUESTION SHOULD BE RESOLVED BEFORE YOU PUT THIS OUT?

>> YEAH, THAT'S A GOOD POINT. I THINK YOU ARE RIGHT, THAT'S PROBABLY A CONSIDERATION THAT WE SHOULD AT LEAST BE OPEN AND TRANSPARENT ABOUT

>> YEAH BECAUSE YOU PUT THIS OUT AND THEN ALL OF A SUDDEN YOU COME BACK AND YOU SAY, WELL, WAIT A MINUTE, WE SAID YOU COULD HAVE THIS MUCH SPACE, AND NO, YOU CAN'T, BECAUSE WE'VE GOT TO ENLARGE THE POND.

>> OKAY.

>> WE DON'T WANT TO GET TRAPPED INTO THAT

>> I DON'T WANT TO GET TOO INVOLVED BECAUSE I THINK THAT'S A GOOD POINT BUT ISN'T THE POND -- I MEAN, THAT WAS BASED ON THE STRUCTURE, THE INFRASTRUCTURE THAT'S BEEN PUT IN. WHAT DOES HAVING, PUTTING T HANGARS ON THERE HAVING TO DO WITH MAKING THE POND LARGER

>> THEY MAY USE THAT POND FOR CAPACITY OF STORM WATER FLOW.

>> BUT THAT'S HAPPENING -- I MEAN, T HANGAR IS NOT GOING TO HAVE STORM WATER FLOW

>> IT WILL BECAUSE IT WILL BE ADDING PER VI US PAVEMENT

>> RUN-OFF

>> RUN-OFF

>> THAT MAKES SENSE. I JUST WANTED IT TO MAKE SENSE

>> IT'S REQUIRED

>> ALSO A GOOD POINT I THINK IS WE SHOULD PROBABLY UNDERSTAND THAT BEFORE WE PUT THIS OUT. AND MAYBE IT WILL ADD DEPPTH TO THE POND. BUT I DON'T KNOW THE ANSWER. THAT'S PROBABLY A GOOD QUESTION TO ASK. THEN THE RFP WE IDENTIFIED THIS PARCEL, SOME BASIC DESIGN CRITERIA. MOST OF THIS IS ESSENTIALLY SAYING YOU ARE GOING TO COMPLY WITH OUR DESCRIBE CRITERIA AND/OR FAA DESIGN CRITERIA. THAT'S PRETTY STANDARD IN MOST OF THE RFPS I LOOKED AT, THIS LANGUAGE SEEMS TO BE PRETTY CONSISTENT. IT REQUIRES A DEVELOPER TO DO ALL THE ENVIRONMENTAL WORK. OF COURSE, IT INCORPORATES OUR DESIGN STANDARD. THEY'RE REQUIRED TO SUPPLY UTILITIES TO THE SITE AT THEIR EXPENSE. THIS RFP CONTEMLATES INVESTMENT BY THE PROPOSER, THE DEVELOPER, WITH NO MONEY OR FUNDS BEING PROVIDED BY THE AIRPORT. SO, THERE'S NO PARTNERSHIP. THIS IS SIMPLY PUTTING ON AN RFP AND SEEING IF A DEVELOPER WANTS TO COME AND DEVELOP THE SITE.

PERMITTED USES WHICH ESSENTIALLY WHAT WE'RE DOING THERE IS IDENTIFYING THAT OUR EXPECTATIONS THEY WILL BE DEVELOPING HANGARS FOR AERONAUTICAL STORAGE. OF COURSE, WE'VE IDENTIFIED IT WOULD BE FOR AIRCRAFT STORAGE PRIMARILY. THAT MEANS FAA GUIDANCE. IF THEY WANTED TO HAVE A SASSO USE IT WOULD AUTHORIZE BUT THAT IT HAS TO BE IN ACCORDANCE WITH OUR MINIMUM STANDARDS AT SOME POINT. THE DEVELOPER AND LESSEE WOULD BE RESPONSIBLE FOR MAINTENANCE AND REPAIR OF THE FACILITY.

MAINTENANCE AND REPAIR OF THE INFRASTRUCTURE ALL ON THE GROUND. THAT COMES THROUGH WITH YOUR GROUND USE LANGUAGE ANYWAY.

[00:10:01]

WE'RE PRETTY CLEAR ABOUT THAT. I FELT AS THOUGH ONE OF THE QUESTIONS THAT I'VE SEEN COME UP IN SOME OF THESE RFPS IS ONE OBVIOUSLY CLAIRING THE TERM. BY STANDARD WE USE A 20 YEAR INITIAL TERM AND 10 YEAR OPTION FOR RENEWAL. THE FAA PROVIDES GUIDANCE YOU CAN'T GO OVER 49 YEARS. YOU KNOW, YOU COULD CONSIDER ADDITIONAL LANGUAGE OF AN OFFERING OF AN ADDITIONAL 10 YEARS IN HERE. THAT'S NOT UNCOMMON FOR A 40 YEAR TERM. WE HAVE A LEASE AT THE AIRPORT.

WE'VE DONE THAT. I'VE SEEN SOME LEASES THAT -- WHAT THEY DO IS THEY'LL GIVE THE 30 YEAR TERM UP FRONT THEN SAY YOU HAVE AN OTION TO REQUEST AN ADDITIONAL 10 YEARS AND NEGOTIATE A NEW RATE WITH THE AIRPORT AT THAT POINT. AND WHAT'S HAPPENING THERE IS BECAUSE OF THE REVERSION CLAUSE, MAYBE AN AIRPORT DOESN'T WANT THE INFRASTRUCTURE TO HAVE TO MAINTAIN IT BUT YOU ARE GETTING THE HANGAR FOR A LONG PERIOD AND YOU WOULD NEGOTIATE UPWARD TO A HIGHER COST TO KEEP THE LEASE.

SO, RIGHT HERE WE'VE GOT 30 YEAR TERM BUT WE COULD DISCUSS A BIT LONGER IF WE THINK THAT COULD BE A HURDLE.

>> I LIKE YOUR FIRST APPROACH WHERE YOU HAVE MAYBE A 30 YEAR TERM OR A 20 AND A 10. BECAUSE IT GIVES US THE OPPORTUNITY TO INCREASE OUR RATES YOU KNOW.

BECAUSE THINGS ARE GOING TO DRASTICALLY CHANGE OVER THAT PERIOD OF TIME.

>> OKAY. YEAH

>>

>> I CAN'T UNDERSTAND

>> WE CAN'T HEAR YOU

>> WHAT COMMISSIONER ROSS IS ASKING IF WE'RE OBTAINING AN APPRAISAL FOR LEASE RATES. SO, THE APPRAISAL WE HAVE FORTH COMING IS FOR NON- -- WE STARTED AN APPRAISAL WITH THE NEGOTIATION AND DISCUSSION ABOUT THE PROPERTY. THAT WAS TARGETING THE AMELIA RIVER GOLF COURSE BECAUSE WE WOULD HAVE TO IDENTIFY FAIR MARKET VALUE FOR A LEASE ON THAT AND OR THE WEST PARCEL. WE HAVE AN APPRAISAL ON FILE FROM A YEAR AGO WHERE WE HAD A RECOMMENDATION FOR THE AERONAUTICAL LEASE RATE AND THAT'S $0.20 A SQUARE FEET WHICH IS WHAT CONSISTENT IS WITH WHAT WE'VE PUT IN HERE. SO, WE'VE DONE THAT EXERCISE ABOUT A YEAR AGO. THAT'S USED HERE. I'VE SEEN THIS DONE IN A FEW DIFFERENT WAYS WHERE SOME OF THESE RFPS WILL TAKE PROPOSALS FOR A LEASE RATE. I PUT IN A CONSISTENT LEASE RATE SO EVERYBODY IS ON A LEVEL PLAYING FIELD. BECAUSE WHAT I LEARNED IN THE FREDERICK RFP THEY PUT IN A BIDDING PROCESS WITH THE RATE BUT THEN THEY ENDED UP NEGOTIATING THE RATE AFTERWARDS.

I FELT LIKE THAT MAY NOT HAVE BEEN TRANSPARENT. I FEEL WE SHOULD PROBABLY JUST THE PUBLISHED LEASE RATE. YOU COULD PUT IT IN AND SAY YOU WANT PEOPLE TO BID ON THE PRICE

>> THAT'S WHY YOU HAVE A MINIMUM RIGHT. SOMEBODY'S REALLY INTERESTED WANTS TO PAY 35 THEN GREAT

>> IT DOESN'T PROHIBIT. I PUT IT AT A MINIMUM BUT I WANTED EVERYBODY TO KNOW--

>> FREDERICKSBURG WHAT STARTED AT 65

>> THAT'S RIGHT.

>> NEGOTIATED DOWNWARD

>> I THINK THAT'S ADDRESSED WHEN YOU SAY RATES AND CHARGES. IN THE NEXT STATEMENT IS FURTHER ADDRESSED

>> YEAH.

>> NOT UNJUSTLY DISCRIMINATORY

>> YEP. WHAT'S GREAT ABOUT THIS PROVISION IS IDENTIFIES WE OBVIOUSLY WON'T BE DISCRIMINATORY IN OUR RATES SETTING POLICIES BY THE FAA BUT WE ALSO REQUIRE GROUND LEASES AND THE LESSEE WOULD NOT BE DISCRIMINATORY WITH THEIR PROCESS. AND THAT PROVIDES PROTECTION FOR FOLKS USING THE PROPERTY. KIND OF THE MEAT AND POTATOES OF THIS IS THE CONTENT OF THE PROPOSAL PACKAGE. WHAT WE'RE ASKING FOR. I PIECEMEALED THIS FROM A FEW DIFFERENT RFPS WHERE WE WANT INTENT FOR THE PURPOSE OF THE USE OF THE SITE PLAN, A SITE PLAN, A BUSINESS PLAN OF SOME SORT, A MANAGEMENT PLAN OF HOW THEY'RE PLANNING TO MANAGE THE FACILITY, IF THEY'RE GOING TO HAVE STAFF MEMBERS. IF THEY HAVE A LARGE HANGAR COMPLEX WILL THEY HAVE A STAFF MEMBER ON DUTY TO PROVIDE ASSISTANCE. HOW TO SECURE IT. BACKGROUND AND EXPERIENCE OF THE FOLKS PROPOSING THE DEVELOPMENT.

REFERENCES. WHO THEY INTEND TO USE FOR ARCHITECTURAL ENGINEERING PURPOSES IN IF THEY KNOW. SOME INSURANCE REQUIREMENTS. SHOWING THE CITY HAS ADDITIONAL INSURANCE AND THAT NEEDS TO BE VETTED WITH TAMMI. PART OF THE SUBMITTAL WHICH LEADS TO THE EVALUATION SECTION AND THE SCORING CRITERIA WHICH YOU SEE AT THE END AFTER THE OUTLINE OF ALL THE SUBMITTALS. SO, SCORING BASED ON THE PLAN OF OPERATION. I SAY THE QUALITY OF TWIXT FIXED FACILITIES PLANNED. SO, DOES THAT FACILITY'S PLAN MEET THE NEEDS OF THE AIRPORT? AND I DON'T KNOW IF I SAID THAT WELL ENOUGH THERE. THAT'S WHAT I WAS TRYING TO SAY. DOES THIS MEET WHAT OUR NEEDS ARE WITHIN THE AIRPORT. WHAT WE'VE DESCRIBED TO MEET OUR HANGAR WAITING LIST DEMAND AND WE THINK THIS IS APPROPRIATE AND A GOOD FIT.

[00:15:01]

THEIR CAPABILITIES TO EXECUTE THE PLAN. GETTING CREDIT FOR DB IF THERE'S ANY D. B.

PARTICIPATION. THEN THE TIMELINESS OR ABILITY TO CONSTRUCT THE PLAN. THAT IS KIND OF THE BARE BONES. I'M SORRY I'M HANDING IT OUT NOW. IT WAS UP TO THE LAST MINUTE GETTING THIS THING PUT TOGETHER. TAKES A LITTLE BIT OF TIME TO GET IT DEVELOPED. WHAT DO YOU THINK ABOUT IT?

>> I THINK IT'S GOOD

>> IT IS A NICE DOCUMENT

>> BUT WE'RE GOING INTO THIS WITH CERTAIN EXPECTATIONS RIGHT.

BECAUSE OF WHAT HAPPENED IN FREDRICKSBURG WHERE THEY SENT IT OUT TO MILLIONS AND GOT ONE RESPONSE OR TWO. SO, THIS IS AN EXERCISE OF GOING THROUGH TO SEE IF THERE IS ANYBODY OUT THERE THAT WOULD LIKE TO DO IT. RIGHT

>> SO WE STILL HAVE THE EXCLUSIVITY AND THE DESIGN STANDARDS. WE WEREN'T CONFIDENT THAT WE'LL GET SUBMITTALS FOR PRIVATE DEVELOPMENT WITHOUT ANY PUBLIC PARTNERSHIP. AND SO WE DISCUSSED LAST TIME AS WELL YOU WILL NEVER KNOW UNLESS YOU PUT IT OUT. THEN PUT IT OUT AND STILL HAVE THE SUBMITTALS. SO THE CONCEPT WAS TO BE TRANSPARENT ABOUT THE PROCESS AND SEE IF WE GET A SUBMITTAL.

IF WE DON'T IT CHANGES YOUR DISCUSSION PUBLIC AND PRIVATE PARTNERSHIP.

YOU CHECK THAT BOX AND THE QUESTION HAS BEEN ASKED FOR ONE TIME AT THE AIRPORT. YOU CA SAY WE'VE HAD THAT DISCUSSION AND WE PUT OUT AN RFP AND WE'RE NOT SUCCESSFUL IF THAT'S THE CASE

>> IS THERE A TIMELINE YOU HAVE PUT FORTH ON RECEIVING PROPOSALS?

>> I LEFT THAT -- THE DRAFT UNTIL IT GOT CLEANED UP AND GOT THROUGH THIS BODY. I WOULD ANTICIPATE I THINK WHAT THEY GAVE THEM, OT LEADS, I THINK ABOUT TWO OR THREE MONTHS OR SOMETHING TO PUT TOGETHER. BUT THEY HAVE TO GENERATE A SITE PLAN AND A LITTLE TIME WOULD BE PRUDENT.

>> YEAH.

>> I PUT IN A MEETING, KIND OF LIKE A PRE-SUBMITTAL MEETING AND IT'S NOT MANDATORY. BUT THAT WAY IF THERE'S THINGS IN HERE THAT AREN'T CLEAR THEY HAVE AN OPPORTUNITY TO SIT AT THE AIRPORT. WE CAN SHOW THEM THE SITE AND TALK ABOUT THINGS AND ANSWER QUESTIONS AND PUT OUT NOTICE WITH INFORMATION WITH A BID INVITATION TO CLARIFY THAT FOR OTHERS TOO.

>> TERRIFIC.

>> THAT'S A NICE DOCUMENT. VERY COMPREHENSIVE.

>> MAJOR CONCERNS I'LL PRESS FORWARD THE PROCESS.

>> THE ONLY CONCERN MAY BE CATCH POND. I'LL CLARIFY THAT. IF IT DOESN'T CHANGE THINGS

[Item 6.1 (Part 1 of 2)]

SIGNIFICANT I I THINK I CAN PRESS FORWARD

>> ALL RIGHT. NEW BUSINESS.

AMELIA RIVER GOLF COURSE LEASE ASSIGNMENT.

>> OKAY. SO I THINK AS MOST EVERYBODY HAS HEARD BY NOW, MR. TOM MILLER HAS STEPPED FORWARD AND IS INTERESTED IN PURSUING A TRANSACTION WITH MR. SHEFFIELD TO ASSIGN THE EXISTING AMELIA RIVER GOLF COURSE LEASE UNDER AMELIA HOLDINGS LLC. ON OCTOBER 15TH THERE WILL BE A CONSENT TO ASSIGN A FORM PROVIDED TO THE CITY COMMISSION FOR CONSIDERATION. SO, IN ACCORDANCE WITH THE RULES AND REGULATIONS FOR THE CHARTER OF THE AC, YOU NORMALLY REVIEW ALL THESE LEASE TRANSACTIONS BEFORE IT GETS TO THE COMMISSIONER, PROVIDE A RECOMMENDATION TO THE CITY COMMISSIONER. I'M HERE TO HAVE A DISCUSSION ABOUT THE CONSENT TO ASSIGNMENT OF THIS LEASE TO TOM MILLER UNDER AMELIA RIVER HOLDINGS, LLC. I SPOKE WITH MR. MILLER FOR QUITE SOMETIME ABOUT HIS INTEREST IN THE PROPERTY. AND HIS CURRENT INTEREST IS CONTINUING THE GOLF COURSE OPERATION. MR. SHEFFIELD CAN PROBABLY SPEAK TO IT AS WELL. BUT HIS INTEREST IS TO CONTINUE THE GOLF COURSE AS IT IS. OBVIOUSLY IT IS AN ASSIGNMENT THE LEASE TO THE PROPOSAL IS TO KEEP THE EXISTING TERMS. ALL THE PROVISIONS AND TERMS WILL REMAIN THE SAME UNDER ASSIGNMENT WE PASS FORWARD.

THAT'S THE INTENT AND PURPOSE.

BUT AT THIS TIME WE SIMPLY WANTS TO PROVIDE A GREAT SERVICE AT THE GOLF COURSE. HE WASN'T ABLE TO BE HERE BUT GAVE ME A CALL TO PASS THAT ALONG. AND THIS IS ON THE OCTOBER 15TH CITY COMMISSION AGENDA. WHEN I SENT THIS OUT LAST WEEK TAMMI BACH WAS STILL WORK ON THE DOCUMENTS. THERE ARE A FEW THINGS THAT WON'T MAKE IT THROUGH THE COMMISSION. THERE'S A LANDLORD EAU STOPPLE, A MUTUAL RELEASE DOCUMENT AND SHE'S ADVISED ME THOSE WILL BE PULLED.

HOWEVER THE CONCEPT TO SIGN IS GOING FORWARD AND IS RELEASED IN THAT PACKET FOR CONSIDERATION OF THE COMMISSION. THERE IS LANGUAGE IN THE EXISTING LEASE ABOUT ASSIGNMENT OR ASSIGNMENT TRANSACTIONS. IT LOOKS LIKE IT'S FAIRLY STANDARD ASSIGNMENT

[00:20:01]

LANGUAGE FOR ASSIGNING A LEASE.

ESSENTIALLY SAYS THAT IT SHOULD NOT BE UNREASONABLY WITHHELD.

AND YOU'VE GOT A PROPOSAL HERE WHERE MR. MILLER IS PROPOSING THE SAME PROVISIONS AND THE SAME PURPOSE AND USE OF THE LEASE. I THINK THAT WILL BE CONSIDERED BY THE CITY COMMISSION. MR. SHE FIELD, DO YOU HAVE ANYTHING TO ADD?

>> IF YOU DON'T MIND.

SPEAKER: THANK YOU, FOLKS FOR HAVING ME UP HERE. IT'S A LITTLE DIFFERENT SET OF CIRCUMSTANCES FROM THE LAST TIME I WAS UP HERE I THINK. ENTIRELY DIFFERENT NOW. AS YOU KNOW, WE'VE BEEN FAITHFUL STEWARDS OF THE GOLF COURSE FOR THE LAST EIGHT-PLUS YEARS. AND WE'RE VERY PROUD TO HAVE ONE OF THE BEST GOLF COURSES ON THE ISLAND. I FEEL LIKE WE HAVE. SOME OF YOU HAVE BEEN OUT THERE. SOME OF YOU PLAY. I DON'T KNOW IF YOU ALL HAD THE OPPORTUNITY TO COME OUT TO THE GOLF COURSE AND SEEN WHAT WE'VE DONE OUT THERE, BUT WE'VE DONE A LOT IN THE LAST EIGHT YEARS TO BRING IT UP TO A STANDARD WHERE WE FEEL LIKE THE COMMUNITY NOW IS VERY PROUD OF THAT GOLF COURSE AND IT ADDS A LOT, I THINK, TO THE OVERALL OPPORTUNITIES THAT WE CAN GIVE OUR TOURISTS, OUR MEMBERS, AND EVERYONE ELSE. SO WE, AS YOU KNOW THE CONTRACT WITH MR. LEGGET HAS EXPIRED. AND SO WE WERE FORTUNATE TO HAVE MR. MILLER WHO HAD AN EYE ON THE PROPERTY FOR SOME TIME AND HE STEP FORWARD AND WAS WILLING TO ASSUME THE LEASE AS IS AND LET US MOVE ON. IT'S TIME TO TURN IT OVER TO MR. MILLER NOW. HE'S A YOUNG FELLA. HE HAS TIES TO THE COMMUNITY. HE'S A BRIGHT GUY. HE WANTS TO KEEP IT. HE HAS PASSION ABOUT THE GOLF COURSE.

HE AND HIS GROUP ARE PASSIONATE ABOUT THE GOLF COURSE. THEY WANT TO KEEP IT AND THAT'S GREAT NEWS TO ALL OF OUR EMPLOYEES WHO I HAVE WITH THEM SUFFERED FOR THE LAST FOUR OR FIVE MONTHS WITH THEM AND CRIED WITH THEM AND PLEADED WITH THEM TO STAY BECAUSE WE NEVER KNEW WHERE THIS WAS GOING. AND THEY'VE BEEN REALLY TROOPERS ABOUT THERE. AND I'M EXTREMELY PROUD OF THEM AND PROUD OF OUR MEMBERS WHO FOR THE MOST PART STAYED WITH US AS WELL. THEY HOPE FOR THE BEST AND I CAN'T BEGIN TO TELL YOU HOW MANY LETTERS AND CALLS I'VE HAD IN THE LAST COUPLE OF WEEKS SINCE WE'VE TAKEN AND CHANGED THIS COURSE OF ACTION. I'M HAPPY TO SEE THE GOLF COURSE STAY. WE PUT A LOT INTO IT. I'VE BEEN A MEMBER SINCE DAY ONE OUT THERE.

I'LL CONTINUE TO BE ONE AS LONG AS I CAN SWING A GOLF CLUB AND I'LL STILL BE OUT THERE.

PROBABLY PESTERING THE HECK OUT OF TOM. BUT HE IS A GOOD GUY.

THEY'VE INDICATED TO ME THEY JUST WANT TO MAKE THE GOLF COURSE BETTER. SO, I FIRMLY BELIEVE THAT THIS IS A GOOD TORCH TO PASS IT TO. SO, WE'RE HERE TO REQUEST THAT YOU GIVE US AFFIRMATION THAT YOU CAN SEND TO THE CITY COMMISSION THAT WILL ACCEPT THAT ASSIGNMENT AND HIS ASSUMPTION OF THIS LEASE AS IT IS AND SO WE CAN MOVE FORWARD. I THINK EVEN THE COMMUNITY AS A WHOLE IS VERY HAPPY WITH THE DECISION THAT WE'VE MADE. AND I THINK FROM A FINANCIAL STANDPOINT THESE GUYS HAVE THE WHEREWITHAL TO GO IT, TO ASSUME THE LEASE, CONTINUE IT, CONTINUE THE GOLF COURSE IN A MANNER THAT WILL BE EXCELLENT STANDARDS.

SO, I'M HERE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE OF ME AND THE GOLF COURSE AND WHERE WE'VE BEEN. AND ANYTHING ELSE.

BOARD MEMBER: I'M NEW TO THE ISLAND SO I DON'T KNOW A LOT.

BUT IN YOUR LEASE, WHICH IS GOING TO BE ASSUMED BY MR. MILLER, ARE THERE ANY PROVISIONS FOR A HOTEL OR ANY CHANGES TO, QUOTE, THE GOLF COURSE THAT WE SEE TODAY ON THE ISLAND WITHIN THAT LEASE? IS THERE ANYTHING THAT COULD -- NOT TAKING AWAY FROM THE GOLF COURSE, BUT AN ADDITIONAL ADD-ON TO HAVING A SMALL HOTEL THERE FOR VISITORS OR PEOPLE? SPEAKER: WELL THE LEASE -- I CAN'T QUOTE IT VERBATIM TO WHAT IT SAYS EXACTLY, BUT IT SAYS DURING THE TERM OF OUR LEASE THAT WE ARE ENTITLED TO OPERATE AS A GOLF COURSE. WE CAN ADD GOLF COURSE RELATED ACTIVITIES.

AND WE ALSO ARE ENTITLEMENT FOR A HOTEL. THIS WAS AN ADDED TO BY

[00:25:01]

AMENDMENT IN 2007. AND WENT SO FAR DURING THE TIME THE PLANTATION HAD IT. AND IT WENT SO FAR AS TO GO THROUGH THE TECHNICAL REVIEW COMMITTEE HERE FOR 130 UNIT HOTEL. OF COURSE, 2007 WE KNOW WHAT HAPPENED THEN, THE ECONOMY CHANGED AND THE PLANS CHANGED, BUT WE KNEW THAT WAS THERE ALL ALONG. IF THAT ANSWERS YOUR QUESTION

>> THAT DOES.

SPEAKER: ONE THING I WANT TO COMMENT ABOUT THE LEASE. IT WAS 70 YEARS INITIALLY IN 1994. IT WAS A 30-YEAR TERM WITH TWO 20-YEAR OPTIONS AT OUR OPTION.

AT THE GOLF COURSE'S OPTION. AND I THINK SOLELY BECAUSE -- AND IT'S NOT LIKE ANY OTHER LEASE -- TERMS OF LEASES HAS A LOT TO DO WITH THE MONEY AND CAPITAL YOU ARE GOING TO PUT INTO IT. THAT GOLF COURSE -- AND THIS IS BACK IN 1994 -- INITIALLY SPENT ABOUT $6 MILLION TO PUT THAT GOLF COURSE IN. AND I KNOW FOR A FACT THAT THERE'S PROBABLY $2 MILLION MORE INTO THE COURSE. THAT'S A PRETTY HEAVY DUTY INVESTMENT.

TYPICALLY, I KNOW THEY'VE HAD TO GO TO LENDERS OUT THERE. AND THEY'LL -- LENDERS WILL DICTATE THE TERM OF A 6 TO $8 MILLION LEASE ON A LAND LEASE.

TYPICALLY, YOU KNOW, 10 TO 20 YEARS IS NOT SUFFICIENT ENOUGH TO INTEREST NOT ONLY FINANCIAL INSTITUTIONS BUT PRIVATE INVESTORS AS WELL. I'M SURE THAT FACTORED IN TOTALLY. TO WHY THE LEASE WAS AT 70 YEARS INITIALLY.

BOARD MEMBER: I'D LIKE TO SAY THANKS FOR PROVIDING A REASONABLE GOLF COURSE IN GREAT SHAPE WITH REASONABLE FEES THAT WE CAN PLAY OVER THE YEARS. IT WAS ONE OF THE BEST KEPT COURSES ON THE ISLAND FOR A LONG TIME.

AND I HOPE TO CONTINUE TO SEE THAT THROUGH MR. MILLER.

SPEAKER: THANK YOU. I THINK IT WILL.

BOARD MEMBER: YOU DID A GREAT JOB.

SPEAKER: THANK YOU VERY MUCH.

BOARD MEMBER: IT IS AN EXCELLENT PLACE TO PLAY.

SPEAKER: THANK YOU VERY MUCH.

BOARD MEMBER: ANY OTHER QUESTIONS? THANK YOU.

>> THE LAST PIECE IS A RECOMMENDATION FOR THE CITY COMMISSION. THERE'S A MOTION FOR THAT ON THEIR TRANSACTION CONSIDERATION

>> A MOTION TO RECOMMEND THE ASSIGNMENT AND ASSUMPTION OF THE AMELIA RIVER GOLF COURSE.

BOARD MEMBER: I'LL SECOND.

BOARD MEMBER: MOTION APPROVED.

[Item 6.2]

NEXT ITEM IS WATER UTILITY DEPARTMENT GROUND LEASE RECOMMENDATION.

>> JOHN MAN DIRECTOR:, OUR UTILITY DIRECTOR STOPPED BY AND WE SHARED A CONCEPT WE'VE BEEN WORKING ON FOR SOME TIME ABOUT PLACING A SOLAR RAY ON THE PROPERTY NORTH OF THE AIRPORT WHERE FOR YEARS THIS EH CITY HAS BEEN PLACING MULCH MATERIAL. THERE'S TWO THINGS GOING ON IN THIS LEASE.

THERE'S A WATER PLANT SITE THAT SITS ON AIRPORT PROPERTY AND HAS BEEN THERE FOR QUITE SOMETIME.

THERE WAS AN EXISTING TRANSACTION WHERE A LEASE FEE IS BEING PAID AND CPI ADJUSTED EVERY YEAR FOR THAT PARCEL. WE HAVE THE NEW PROPOSAL TO PLACE A SOLAR RATE ADJACENT TO THE WATER PLANT THAT WILL OFF-SET ENERGY COST AND USE FOR THE WATER PLANT THAT SITS RIGHT TO THE EAST OF WHERE THE SOLAR RATE WOULD GO.

AS YOU REMEMBER THE PROPOSAL FOR THAT SOLAR RAY TO PROVIDE A POWER SOURCE TO THE NEW TERMINAL FACILITY AND THE UTILITY DEPARTMENT HAS OFFERED TO MAKE THAT EXPENDITURE IN CONNECTION WITH THE TERMINAL BUILDING. SO, AFTER AGREEMENT WITH THE GROUP AND CONSENSUS TO PRESS FORWARD I WENT BACK AND WORKED ON A DRAFT RELEASE WE PLAN TO PRESENT IN NOVEMBER FOR THAT PROPOSAL. THE FRAMEWORK IS SET UP TO IDENTIFY ESSENTIALLY A TERM OF -- A 20-YEAR TERM WITH A 10-YEAR OPTION FOR RENEWAL. YOUR STANDARD 30 YEAR TERM. OF COURSE, AT THE END THE CITY CAN PUT A NEW LEASE IN PLACE IF IT'S DESIRED. THEY'RE BOTH CITY ENTITIES. WE SPLIT THE TWO PARCELS OUT. THE PARCEL FOR THE WATER PLANT IS SET AT THE EXISTING RATE. IT'S BEEN PAYING THAT CPI ADJUSTMENT. THE NEW PARCEL WILL BE AT OUR CURRENT RATE. THAT $0.35 A SQUARE FOOT.

I TOOK THE VALUE OF THE SOLAR RAY AND WE -- ITS DEPRECIATION SCHEDULE. DAVE HAD A GREAT QUESTION ABOUT WHAT THE DEPRESSION WOULD BE. IT'S 20 YEARS ACCORDING TO THE TREASURER. I SPREAD THAT EVENLY ACROSS THE 20 YEARS AND PROVIDED A RENT CREDIT BACK ON THAT RENTAL RATE. SO, WE'LL SEE A REVENUE INCREASE EVERY YEAR OF ABOUT 5,000 I BELIEVE FROM WHAT WE'RE GETTING OFF THE LEASE CURRENTLY. THE ENERGY SAVINGS WE BELIEVE WE'LL SEE IS A CONSERVATIVE 30% TO THE AIRPORT.

OF COURSE, THE WATER PLANT SEEING A GREAT SAVINGS AS WELL.

[00:30:02]

THAT'S WHY THEY'RE INITIATING THE PRODUCT. AND WILL SERVE A BENEFIT TO THE COMMITTEE. AT THE SAME TIME WE HAD A GLARE ANALYSIS COMPLETED WHICH IS REQUIRED FOR PLACEMENT OF THE SOLAR FIELD ADJACENT TO THE AIRPORT. I SUBMITTED A 7460 TO THE FAA ALONG WITH THE PROPOSED LEASE DOCUMENTATION. RECEIVED THEIR CONCURRENCE ON THE LEASE.

ALSO WE RECEIVED BACK THE APPROVAL LETTER THAT I SENT OUT TO THE AC ON THE GLARE ANALYSIS.

SO THE FAA HAS REVIEWED THE PROPOSAL AND SEES NO CONCERN.

DON ASKED A GOOD QUESTION VIA EMAIL AND I THINK I CAN PROVIDE AN ANSWER. WHEN THEY DO A GLARE ANALYSIS THEY'RE LOOKING AT POTENTIAL FOR GLARE FOR AIRCRAFT UTILIZING EXISTING RUNWAYS.

THEY'RE SOMETIMES LOOKING FOR GLARE IMPACT TO AN EXISTING TRAFFIC CONTROL TOWER. WE DON'T HAVE A TOWER. I WAS ASKED ABOUT THE TEMPORARY TOWER WE HAVE FROM TIME TO TIME FOR CONCOURS ON THE FIELD. AND THAT TOWER SITS 7 TO EIGHT FEET. SO, THEIR LINE OF SIGHT IS NOT REALLY NONEXISTENT.

THEY DON'T BELIEVE WE NEED TO ANALYZE IT. IT'S SHIELDED BY TREES. AND IT IS A NON-FACTOR.

IF YOU HAVE A TOWER DOWN THE ROAD THEY WOULD DO AN ANALYSIS.

AS IT SITS NOW THE GLARE NOW WAS SUFFICIENT FOR THE FAA AND THERE'S NO CONCERN WITH PLACING IT THERE. ANY OTHER QUESTIONS ON THIS? BOARD MEMBER: ANYBODY? BOARD MEMBER: NO. YOU JUST ANSWERED PRETTY MUCH ALL THE QUESTIONS. THE BIG THING IS THE GLARE. AND YOU ADDRESSED THAT AND THAT'S LOCKED INTO THE LEASE.

SPEAKER: THEY'RE REQUIRED TO COMPLETE THE GLARE ANALYSIS AND I HELPED THEM DO THAT AND WE GOT THE APPROVAL FROM THE FAA. SO WE REVIEWED ALL THAT WITH THE FAA.

BOARD MEMBER: IS THERE SOMETHING THAT SAYS THAT IF FOR ANY REASON THAT GLARE ANALYSIS WAS INACCURATE AND IT TURNS OUT THAT OPERATIONALLY SOMETHING ACTUALLY SHOWS UP THAT THEY'RE REQUIRED TO MAKE ADJUSTMENTS ACCORDINGLY?

>> TECHNICALLY I THINK IF SOMETHING WERE INACCURATE IN THE GLARE ANALYSIS FROM WHAT WAS SUBMITTED TO WHAT'S INSTALLED, LIKELY WHAT WOULD BE REQUIRED IS THE FAA WOULD HAVE EXPECTATION THE INSTALLER WOULD COME BACK AND RECTIFY THE ISSUE TO MAKE IT COMPLY. BECAUSE IT'S BEEN SUBMITTED WITH THE PROPOSAL.

BOARD MEMBER: MY QUESTION IS, EVERYTHING'S INSTALLED IN ACCORDANCE WITH ALL OF THE EXISTING DOCUMENTS. BUT FOR ANY REASON -- BECAUSE THAT'S STRICTLY AN ANALYSIS. NOW YOU PUT IN IT AND YOU GOT A PROBLEM.

IS THERE SOMETHING IN THE LEASE THAT ALLOWS THAT THEY'RE OBLIGATED TO RECTIFY IT? SPEAKER: THERE'S NOT. WE CAN HAVE THAT DISCUSSION. I THINK ONE THE BENEFITS WE'VE GOT TWO CITY AGENCIES HERE. SO, IF WE'VE GOT AN UNFORESEEN IMPACT I THINK THE LAST THING OUR UTILITY DEPARTMENT WANTS TO DO IS PUT THE AIRPORT IN A BAD POSITION.

BUT I CAN GO BACK AND HAVE THAT CONVERSATION. I THINK THE GLARE ANALYSIS IS USUALLY PRETTY ACCURATE. THEY USE THE TYPE OF PANELS AND THE PLACEMENT AND THE SETTINGS. SO, I'M NOT AWARE OF ANY INSTALLATION OF THESE PANELS WHERE THAT HAS HAPPENED. AND THEY'RE STARTING TO BECOME MORE PREVALENT AT AIRPORTS. SOME AIRPORTS I THINK WAS IT TENNESSEE, NASHVILLE, THEY'RE POWERING THEIR AIRPORT OFF SOLAR. I THINK IT'S UNLIKELY, BUT I CAN HAVE THAT CONVERSATION AND ASK THAT QUESTION.

BOARD MEMBER: OKAY.

BOARD MEMBER: ANYTHING ELSE ABOUT THIS? MOTION TO RECOMMEND THE GROUND LEASE TO THE WATER UTILITY DEPARTMENT? BOARD MEMBER: I'LL MAKE THAT MOTION.

BOARD MEMBER: SECOND.

BOARD MEMBER: OKAY. MOTION APPROVED.

BOARD MEMBER: YOU SAID THAT'S GOING BEFORE THE COMMITTEE? SPEAKER: TENTATIVELY ON NOVEMBER 5TH. WANTED TO GET IT HERE FIRST THEN TOM'S GOT A QUESTION SO GIVE ME TIME TO GO BACK AND ASK THAT QUESTION AND IF WE NEED TO HAVE DISCUSSION WE CAN HAVE TIME TO DO THAT. WE GOT A MOTION AND SECOND WE JUST NEED A VOTE OF AYES ACROSS THE

[Item 6.1 (Part 2 of 2)]

BOARD. ALL AYES. SO, BACK TO THE LEASE WHICH WAS 6.1. WE'VE GOT A PRUDENCE I BELIEVE WAS THE MOTION. KENT WAS THE SECOND.

THEN CAN I GET A VOTE OF AYES FROM ACROSS. WONDERFUL. THANK

[00:35:03]

YOU. APPRECIATE THAT.

BOARD MEMBER: ALL RIGHT. 117TH

[Item 6.3]

AIR CONTROL SQUADRON FACILITY USE AGREEMENT RECOMMENDATION.

SPEAKER: THEIR INTEREST IS COMING BACK TO THE AIRPORT AS PART OF A LARGER GUARD EXERCISE NEXT YEAR DURING THE SUMMER. THE DATES IDENTIFIED AS JUNE 2ND-12.

SO, WE'VE HAD FACILITY USE AGREEMENTS WITH THEM BEFORE. IT IS AN AIR CONTROL SQUADRON SO THEY'RE TACTICAL CONTROLLERS.

THEY'RE PROVIDING AVIATION MISSION HOOKED UP WITH THE GUARD UNIT OF JACKSONVILLE AS PART OF A LARGER EXERCISE. WHAT THEY DO IS BRING OUT SMALLER CONTROLLING UNIT THEY PLACE BY THE RUNWAY. I SHOWED THAT ON THE PROPOSED AREA FOR USE ON THIS MAP. THEY HAVE A SMALL PIECE OF EQUIPMENT OVER HERE OFF JAMES TOWN ROAD. AND WE NORMALLY -- SO THERE'S A LITTLE BIT OF HISTORY WITH THESE FACILITY USE AGREEMENTS BASED ON THE FEE WE CHARGE. YOU WILL SEE WHAT I PUT IN HERE IS A $200 FEE FOR USE OF THE PROPERTY. THERE ARE SOME CORE RESPONDENCE WITH THE FAA ABOUT TWO YEARS AGO AND THE FAA CAME BACK AND PREDATES ME BUT THEY SAID YOU GOT TO CHARGE FAIR MARKET VALUE EVEN THOUGH IT IS A GUARD UNIT. IT IS A STATE OR FEDERAL MISSION. SO WE WERE CHARGING THEM A HIGHER AMOUNT FOR USE OF THE PROPERTY.

WHICH IS CHALLENGING FOR THEM TO BE ABLE TO AFFORD THAT FOR AN EXERCISE. SO, WE'VE GONE OUTSIDE THE BOX A LITTLE BIT HERE ON THIS PROPOSAL. WHAT I'VE PROPOSED IS A $200 SET USE AMOUNT. THEN I BUILT IN USE OF THEIR PERSONNEL TO CONDUCT A FIRE BLOCK AT THE END OF THE EXERCISE. THEY'RE GOING TO HAVE 50 PERSONNEL. THEN WE TALKED TO TOM AND THEY MAY HAVE INTEREST IN ALSO PROVIDING A HOT DOG COOKOUT. SO WE CAN DO A SMALL FOG WALK. THEY'LL HELP US AND WE'LL GET BENEFIT OUT OF IT AND GET THE BENEFIT TO DO A FOG WALK AND IT WILL HELP LOWER THEIR COST FOR USE OF AIRPORT AND WE'LL STILL GET THE VALUE OUT OF IT. I THINK WE CAN TURN NIGHT A POSITIVE FUN EVENT WITH ALL THE GUARD MEMBERS DOING WORK. I THINK THE FAA MIGHT BE WILLING TO CONSIDER. DID THEY DISCUSS IT YET? I THINK THEY'RE PLANNING TO DISCUSS THE HOT COOING COOKOUT TO SUPPORT THE TROOPS.

BOARD MEMBER: THESE ARE THE SAME GUYS THAT HELP US AT THE BIG EVENTS EVERY YEAR TOO AREN'T THEY? SPEAKER: THESE FOLKS ARE AIR NATIONAL GUARD. THE FOLKS WHO DO OUR CONTROLLING ARE ARMY GUARD.

SO, THESE ARE THE UGLY AIRFORCE GUYS BOARD MEMBER: WHAT'S THE DATE? SPEAKER: JUNE 2ND-12TH OF 2020.

SO IT'S WELL OFF IN THE DISTANCE. WE HAVE SOME TIME.

THEY'RE FAIRLY LOW IMPACT WHEN THEY SET UP THERE.

BOARD MEMBER: AND THEY GO DOWNTOWN AND EAT AND DRINK.

SPEAKER: I THINK WE'VE HOSTED THEM TWO OR THREE TIMES? BOARD MEMBER: THEY'VE BEEN COMING FOR THE LAST 7 OR EIGHT YEARS.

SPEAKER: THEY DID NOT COME LAST YEAR. THEY WERE HERE WHEN I FIRST GOT HERE. I DIDN'T COORDINATE THE AGREEMENT. BUT A GOOD GROUP OF FOLKS.

BOARD MEMBER: YEP. MOTION TO APPROVE? BRECK I'LL MAKE THAT MOTION.

BOARD MEMBER: I'LL SECOND.

BOARD MEMBER: AYES? WONDERFUL.

THERE WE GO. ALL RIGHT. 2020

[Item 6.4]

CONCOURS, BONHAMS, RUSSO AND STEELER FAA SAFETY PLAN.

SPEAKER: THERE'S A CHRISTMAS TIME IT'S THE MOST WONDERFUL TIME OF THE YEAR. I GET TO OPEN THIS UP AND REDRAFT THE SAFETY PLAN EVERY YEAR. PRETTY MUCH THE SAME AS LAST YEAR. I'VE CHANGED THE DATE. LOGISTICALLY FROM A SAFETY STANDPOINT THINGS WENT WELL WITH RUSSO. WE DIDN'T HAVE ANY SAFETY INCIDENTS OUTSIDE OF, YOU KNOW, LOGISTICS OF THEIR EVENT. JUST MINOR THINGS WE HAVE TO WORK ON. FROM A SAFETY PLAN PROSPECTIVE THE FAA APPROVED THIS LAST YEAR. WE DIDN'T HAVE ANY SAFETY INCIDENTS FROM THE AIRPORT SIDE. SO IT WORKED PRETTY WELL. SO I DIDN'T HAVE ANY AMENDMENTS OR REVISIONS TO MAKE. SO, OTHER THAN ADJUSTING THE DATES FOR THE NEW EVENT DATES THIS YEAR. DON HAD A QUESTION ABOUT THE AMOUNT WE RECEIVED AT THE TAIL END OF THIS. IF YOU LOOK AT -- THAT IS ONE OF THE LAST PAGES OF THE SAFETY PLAN. I CALL ABOUT $86,000. THAT'S THE TOTAL AMOUNT WE RECEIVED BY CONTRACT BETWEEN CONCOURS, BONHAMS AND RUSSO AND STEELE. THAT DOES NOT INCLUDE THE PARKING REVENUE SHARE THAT WE GET WITH FOFA FOR

[00:40:01]

PARKING ON THE WEST SIDE. I DON'T KNOW THAT AMOUNT. BUT WE ALSO HAVE THAT -- WE GET ADDITIONAL REVENUE FROM OUR SHARE OF PARKING VEHICLES ON THE WEST SIDE OF THE AIRPORT WHICH IS CALLED OUT BY THE SAFETY PLAN. BY THE TIME YOU GET TO IT IT'S USUALLY 10 TORE $15,000 SO WE'RE ABOUT $100,000 IN REVENUE FOR THE AIRPORT FROM THESE EVENTS.

BOARD MEMBER: MY FIRST QUESTION WAS WHY IS IT EVEN A SAFETY PLAN? SPEAKER: THE FAA WANTS TO KNOW IF WE'RE ALLOWING THE USE OF THE PROPERTY WE'RE CHARGING A FAIR MARKET VALUE.

BOARD MEMBER: BUT THE SECOND QUESTION IT WAS CONFUSING WHETHER IT WAS EACH OR ALL OR TOTAL.

SPEAKER: I'LL GO BACK AND TO DON'S POINT I THINK THE SENTENCE WOULD BE WORDED BETTER TO SHOW IT'S THE TOTAL AMOUNT FROM ALL AGENCIES. AND THE FAA WILL FROM TIME TO TIME COME BACK AND CHECK TO CONFIRM. THEY'LL WANT TO LOOK AT OUR REVENUE SOURCE TO MAKE SURE WE'RE RECEIVING THE REVENUE WHEN YOU MAKE A CLAIM TO THE FAA YOU ARE GETTING MONEY FOR EVENTS THEY WANT TO SEE IT FROM TIME TO TIME.

BOARD MEMBER: LAST YEAR THERE WAS MANY ISSUES ABOUT THE PARKING. AND PEOPLE PARKING ALONG SIDE OF THE ROAD. HAS THAT BEEN ADDRESSED WITH BONHAM, STEELE AND RUSSO AND THE TOWN? SPEAKER: YEAH WE'VE -- BOARD MEMBER: I MEAN, THEY JUST TOOK THE NO PARKING SIGNS AND THREW THEM AWAY AND PARKED THERE ANYWAY.

SPEAKER: WHAT YOU ARE REFERENCING IS ON THE ROADWAY.

WE MENTIONED THAT TO TIM PENDER GRASS. AND MY EXPECTATION IS I HOPE THEY'RE GOING TO HAVE THAT CONVERSATION TO MAKE THAT BETTER. BUT THERE WASN'T AN INFLUENCE IN OUR SAFETY PLAN.

BUT WE'VE CERTAINLY HAD THAT CONVERSATION BOARD MEMBER: THAT'S NOT A NICKY AND NICK PROBLEM. THAT'S THE CITY PROBLEM.

BOARD MEMBER: IT'S A COUNTY PROBLEM.

SPEAKER: THAT'S WHY WE TOOK IT TO TIM PENDERGRASS IS THE DIRECTOR OF OPERATION. WHEN IT AFFECTED THE PARKING SHARE THAT'S WHY IT CAME OUT IN OUR DISCUSSION BECAUSE WE WERE WORRIED ABOUT THE SAFETY. SOME OF THE FOLKS BUSSED ON THE CHARTERED BUSES WERE WALKING BACK BECAUSE TRAFFIC WAS GUMMED UP. SO WE HAD A CONCERN ABOUT THEIR SAFETY. BUT IT ALSO NEGATIVELY IMPACTED THE TRANSACTION OF HAVING PEOPLE PARK ON THE WEST SIDE OF THE AIRPORT BECAUSE IT DIDN'T GO WELL AND FOLKS MAY NOT USE IT. I THINK THEIR PARKING VOLUME HAD DECREASED BECAUSE PEOPLE PARKING IN THE RIGHT-OF-WAY WHICH WASN'T SUPPOSED TO HAPPEN. THAT'S NOT THE INTENT THERE.

BOARD MEMBER: I WAS WHIP DISPOSED DURING THAT TIME -- ACTUALLY I WAS UNCONSCIOUS. HOW DID IT GO FOR THE PEOPLE TO GET TO THE RUSSO AND STEELE AREA? BECAUSE THAT WAS ALWAYS MY CONCERN. THERE WAS NO WAY FOR THEM TO GET FROM THE BPARKING AREA.

SPEAKER: THERE EVENT TIMES ARE SEGREGATED FROM CONCOURS AND BONHAM. THEY WERE THE EVENINGS OF THURSDAY AND FRIDAY. SO THEY WERE OUTSIDE THE WINDOWS OF BONHAMS AND CONCOURS SATURDAY AND SUNDAY. SO, THEIR PARKING HAS -- IT IS IN A SIMILAR LOCATION ADJACENT TO WHERE BONHAMS PARKS. SO, FOLKS WERE PULLING IN THE SAME PLACE THEY WERE PARKING--

>> IT IS ESSENTIALLY SELF-PARKING

>> IT WAS. MUCH LIKE THEY WERE DOING FOR BONHAMS. THE SAME CONCEPT OF PARKING THERE. SO IT WORKED OKAY. WE HAD FULL DISCLOSURE A DISCUSSION THIS YEAR BECAUSE IF THEY'RE BLEEDING OVER ON EACH OTHER BETWEEN BONHAMS AND RUSSO AND STEELE, COORDINATING SPECIFIC PORTIONS OF THAT PARKING WILL BE A DISCUSSION FOR US. BECAUSE BONHAM'S FOLKS WILL WANT TO BE CLOSER AND HAVE ACCESS TO ACROSS THE ROAD. IT GETS CONFUSING.

BECAUSE THEY HAD FOLKS POINTING FOR RUSSO STEELE TO GO THIS WAY AND BONHAMS THAT WAY. IT GOT MUDDLED.

BOARD MEMBER: NOW IT IS A NICK AND NICKY ISSUE. THEY WAN PUT SOBS UP PARK HERE FOR CONCOURS, UP THERE FOR RUSSO AND STEELE.

SPEAKER: AND FOFA USE TO MANAGE THE PARKING FOR BONHAMS. LAST YEAR WAS THE FIRST YEAR I FWLOOEF -- BELIEVE THEY DID NOT.

BECAUSE YOU HAVE BEEN GETTING TAPPED WITH ALL THE OTHER REQUIREMENTS. SO THEY DECIDED TO BACK OUT. THEY WROTE THE PARKING SPACE AND THEN BONHAMS WENT OUT AND HIRED A PRIVATE FIRM TO COME AND DO PARKING. AND RUSSO AND STEELE DID THE SAME THING AND YOU ENDED UP WITH TWO PRIVATE AGENCIES IN THERE TRYING TO DIRECT THE PARKING TRAFFIC.

THAT'S WHERE, YOU KNOW, THE CONVERSATIONS CAN COME TOGETHER ON THIS AND HAVE ONE AGENCY AND FIGURE OUT HOW TO GET YOUR PARKING TO WORK WELL. WE'RE HAVING THAT CONVERSATION WITH BOTH ENTITIES AT THE TABLE AND SEE IF WE CAN MAKE IT BETTER.

THE OTNLY OTHER THING ON THE SAFETY PLAN. LAST YEAR WE ALLOWED COMMERCIAL TRUCKS TO SLEEP OVERNIGHT ON THE TAXIWAY PER REQUEST OF CONCOURS. AT THE SAME TIME WE HAVE IDENTIFIED LAST YEAR THAT PARKING LOT ADJACENT TO THE BALL FIELDS IS A GOOD PLACE WHERE THAT COULD PERHAPS HAPPEN. I THINK IT WAS TOO LATE IN THE GAME WITH CONCOURS. SO THEY STUCK WITH THE TAXI ECHO PLAN. TIM SAID WE

[00:45:01]

LIKE THE IDEA OF BEING OUTSIDE THE FENCE AND WE LIKE THE IDEA OF THEM BEING OUTSIDE THE FENCE.

I THINK THIS YEAR THEY'RE GOING TO USE THAT LOT TO SLEEP OVERNIGHT IF THEY'RE GOING TO HAVE A COMMERCIAL TRUCK TO PARK THERE. THERE'S A CITY PERMIT PROCESS. I'VE TALK THOUGHT THE MAYOR AND FOLKS TO HOW THEY CAN ARRANGE A SPECIAL EVENTS OVERNIGHT PARKING. FOR ALL THE TRAILER PARKING THAT WILL STILL TAKE PLACE ECHO. SOME OF THE TRUCKERS ARE COMING IN AND THEY MAY ONLY BE HERE FOR A FEW DAYS AND THEY CAN'T FIND LODGING.

IT'S FAR TO GO. SO, THEY WERE TRYING TO FIND A WAY TO GAP A FEW DAYS. LAST YEAR I THINK IT WAS TWO OR THREE. SO IT'S LIMITED. IT'S NOT HIGH VOLUME.

PBOARD MEMBER: SO EXCEPT FOR TH DATE, NOTHING MUCH HAS CHANGED IS WHAT YOU ARE SAYING FROM LAST YEAR OR PREVIOUS YEARS? SPEAKER: YEP.

BOARD MEMBER: OKAY. MOTION TO APPROVE THE 2020 CONCOURS, BONHAMS, RUSSO AND STEELE SAFETY PLAN? BOARD MEMBER: I MAKE A MOTION TO APPROVE THE PLAN.

BOARD MEMBER: I'LL SECOND IT.

BOARD MEMBER: VOTE.

[Item 7.1]

APPROVED. ALL RIGHT. AIRPORT DIRECTOR AND STAFF REPORT.

MONTHLY AIRPORT REPORT.

SPEAKER: JUST A FEW PROJECTS GOING ON. WE'RE STILL WORKING ON THE DESIGN PROJECT FOR THE FUEL FORM REHAB FEM THINK WE'LL HAVE A BID OUT ON THE FUEL FARM IN OCTOBER. WANTED TO READ ONE MORE TIME ONCE WE'RE DONE WITH IT.

THE HANGAR DEMOLITION AND REHABILITATION PROJECT IS UNDERWAY. THEY SHOULD BE RECEIVING SIDING PRETTY SOON.

WHEN WE DID PEEL THE OLD OFFICE SPACE OFF SOME THINGS WERE A LITTLE DIFFERENT THAN THE OLD BUILDING PLANS WE HAD ON FILE. I MAY HAVE A SMALL CHANGE ORDER PUT AN EXTRA GERD IN THERE THAT WASN'T THERE THAT THE PLAN SHOWED WAS THERE. OTHER THAN THAT IT'S NOT OVERLY SIGNIFICANT AND EVERYTHING ELSE SEEMS TO BE GOING FAIRLY WELL. THE DRUDGE OIL PRODUCT FOR PLACEMENT OF PRONELY IS COMPLETE WITH EXCEPTION OF THE FACT THE MATERIAL IS STILL WET AND THEY NEED TO COME BACK AND SPREAD THAT MATERIAL ONCE IT'S DRIED.

THERE'S DAMAGE TO THE AIRPORT ACCESS ROAD THE GRAVEL ROAD THAT COMES AROUND THE CLOSED RUNWAY.

THEY'LL BE RESTOREING THAT FOR US. THERE'S DAMAGE TO THE ACCESS POINT TO THAT GRAVEL ROADWAY AS WELL AND THEY'RE GOING TO RESTORE THAT AS PART OF THE PROCESS AS WELL. HARRY GUILTS HAS A PROPOSAL FOR HANGAR DEVELOPMENT ON THE AIRPORT WENT TO PREAPPLICATION FOR TSE.

THAT'S THE DESIGN REVIEW. HE SHOWED A SITE PLAN WHICH IS BEING REVISED BEFORE THEY SUBMIT FOR TRC REVIEW. AND IT IS THREE SHARED WALL BOX HANGARS ON THE NORTH SIDE OF THAT TAXI WAY BY HANGAR B. A 40 BY 35, 40 BY 35 AND 45B35. THEY DO HAVE INTEREST IN ADDITIONAL DEVELOPMENT. SO WHAT IS GOING TO HAPPEN WITH.

THE A A. C. IS WHEN THEY COMMIT FOR TRC REVIEW AND THEY'LL BRING THAT SITE PLAN TO YOU AND WE'LL EXPECT A RECOMMENDATION FROM US.

ALSO BRING THE DRAFT LEASE AT THAT TIME. I DID SEND HIM A PROPOSAL ON ADDITIONAL LEASE PROPERTY. THAT GRASS FIELD JUST WEST OF HANGAR B. IF THEY WANTED TO DO ADDITIONAL DEVELOPMENT IN THE FUTURE AND HAVE A LETTER OF RETENT AND LEASE THAT PARCEL FOR A PERIOD OF TIME. LIKE A YEAR.

THEN THEY HAVE TO GIVE US A LETTER OF INTENT TO PROCEED.

THEY WILL LET ME KNOW IF THEY'RE GOING TO PURSUE THAT. THEY KIND OF WANT TO GET THEIR FOOT IN THE DOOR AND MAKE SURE THE DEVELOPMENT GOES WELL. THEY CERTAINLY HAVE THE DEMAND TO FILL THE HANGARS. BUT I'M EXCITED IF THEY GET SUBMITTED FOR TRC THEY'LL BE MOVING AHEAD AND WE'LL HAVE ALL THAT FOR YOUR REVIEW HERE PRETTY SOON. I THINK THAT'S ALL I HAVE.

BOARD MEMBER: THANKS. ANY COMMISSION MEMBER COMMENTS? BOARD MEMBER: THIS IS DON. WHAT WAS THE SPRAYING GOING ON OFF OF THE OLD RUNWAY OVER THERE? SPEAKER: HERBICIDES FOR THE WEEDS. IT GETS ON TWICE A YEAR.

OCTOBER AND APRIL.

BOARD MEMBER: ALL RIGHT.

SPEAKER: YOU WILL SEE MORE OF THAT AT THE AIRPORT COMING UP.

[Items 9 & 10]

BOARD MEMBER: OKAY. NEXT MEETING DATE? SPEAKER: THE 14TH.

NOVEMBER 14TH.

BOARD MEMBER: ALL RIGHT. OKAY.

WE'RE ADJOURNED.



* This transcript was compiled from uncorrected Closed Captioning.