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*Amended
AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
    MAY 17, 2016
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by American Legion Chaplain Bruce Malcolm.
4.
PROCLAMATIONS / PRESENTATION
4.1.
PROCLAMATION – NATIONAL CORRECT POSTURE

PROCLAMATION – NATIONAL CORRECT POSTURE MONTH – Recognizes May 2016, as “National Correct Posture Month.” Dr. Mark A. Brown, Chiropractor will be present to accept the Proclamation.
Documents: Proclamation-National Correct Posture Month.pdf
4.2.
PROCLAMATION – NASSAU COMMUNITY BAND

PROCLAMATION – NASSAU COMMUNITY BAND – Recognizes the “Nassau Community Band” for their outstanding community service in providing free, family-friendly concerts to music lovers of all ages in Fernandina Beach. Nassau Community Band President Mr. Charles F. Belinski will be present to accept the Proclamation.



Documents: Nassau County Band.pdf
4.3.
PROCLAMATION – MEMORIAL DAY

PROCLAMATION – MEMORIAL DAY – Recognizes May 30, 2016 as Memorial Day. Mr. John Scherer, President of the Vietnam Veterans Association, Chapter 1088, Nassau Community will be present to accept the Proclamation.

Documents: Memorial Day.pdf
4.4.
PRESENTATION – NORTH FLORIDA TRANSPORTATION PLANNING ORGANIZATION (TPO)

PRESENTATION – NORTH FLORIDA TRANSPORTATION PLANNING ORGANIZATION (TPO) – Ms. Wanda Forrest, Transportation Planning Manager of the North Florida TPO, will provide a brief update and answer questions regarding projects planned and programmed for the area.  
Documents: Presentation-North Fl TPO.pdf
4.5.
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE

PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE – CRA Advisory Board Chair Arlene Filkoff will provide a Monthly Progress Update.
Documents: CRA Presentation -Update.pdf
4.6.
PRESENTATION - FERNANDINA BEACH MAIN STREET PROGRAM

PRESENTATION - FERNANDINA BEACH MAIN STREET PROGRAM - Mr. Jeff Kurtz of Fernandina Beach Main Street will provide a synopsis of projects occurring within each of the four Main Street Councils (Promotions, Economic Restructuring, Organization, and Promotion).
Documents: Presentation-Fernandina Beach Main Street Program Quarterly Update.pdf
4.7.
PRESENTATION – HISTORIC PRESERVATION AWARDS PROGRAM

PRESENTATION – HISTORIC PRESERVATION AWARDS PROGRAM - Museum Director Phyllis Davis and Fernandina Beach Main Street Executive Director Jeff Kurtz will be present to announce the historic preservation award winners and present awards.
Documents: Presentation-Historic Preservation Program 2016.pdf
4.8.
BUDGET SUMMARY

BUDGET SUMMARY - Controller Patti Clifford will answer any questions regarding the budget summary for April 2016.



Documents: Budget Summary.pdf
5.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
6.
CONSENT AGENDA
6.1.
FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) - AMELIA ISLAND CONVENTION & VISITORS BUREAU AND THE AMELIA ISLAND FERNANDINA RESTORATION FOUNDATION

FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) - AMELIA ISLAND CONVENTION & VISITORS BUREAU AND THE AMELIA ISLAND FERNANDINA RESTORATION FOUNDATION - RESOLUTION 2016-60 APPROVING THE FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) WITH AMELIA ISLAND CONVENTION AND VISITORS BUREAU AND THE AMELIA ISLAND FERNANDINA RESTORATION FOUNDATION FOR THE CITY TO CONTRIBUTE AN ADDITIONAL $5,000 TOWARD THE CONSTRUCTION OF A PLATFORM AT THE TRAIN DEPOT IN FISCAL YEAR 2015/2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the First Amendment to the Memorandum of Understanding with the TDC and Restoration Foundation with a total City financial contribution increasing to $30,000 in FY 2015/2016.

Documents: Resolution 2016-60.pdf
6.2.
PURCHASE APPROVAL – DELL

PURCHASE APPROVAL – DELL - RESOLUTION 2016-61 APPROVING THE PURCHASE OF ONE (1) DELL STORAGE DEVICE FOR $44,468 FOR THE IT DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of one (1) Dell EqualLogic storage unit for $44,468 from Dell.
Documents: Resolution 2016-61.pdf
6.3.
*UPDATED DUE TO SCRIVENER’S ERROR - QUALIFYING DATES FOR THE 2016 CITY GENERAL ELECTION

*UPDATED DUE TO SCRIVENER’S ERROR - QUALIFYING DATES FOR THE 2016 CITY GENERAL ELECTION – RESOLUTION 2016-42 APPROVING AND SETTING THE QUALIFYING DATES FOR THE NOVEMBER 8, 2016 CITY GENERAL ELECTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sets the Qualifying Dates for the November 8, 2016 City General Election to begin on August 1, 2016 and end on August 5, 2016. 

Documents: Resolution 2016-42.pdf
7.
RESOLUTIONS
7.1.
AWARD OF BID #16-02 – DUNMAR GROUP, INC

AWARD OF BID #16-02 – DUNMAR GROUP, INC. – RESOLUTION 2016-62 AWARDING BID #16-02 TO DUNMAR GROUP, INC. FOR THE INSTALLATION OF THE PIER AND KAYAK LAUNCH AT EGANS CREEK PARK; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid # 16-02 to Dunmar Group, Inc. in an amount not to exceed $149,114.12 for the installation of a pier and kayak launch at Egans Creek Park.  

Documents: Resolution 2016-62.pdf
7.2.
BUDGET AMENDMENT – POLICE DEPARTMENT

BUDGET AMENDMENT – POLICE DEPARTMENT – RESOLUTION 2016-63 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2015/2016; APPROVING THE PURCHASE OF EQUIPMENT, SOFTWARE AND HARDWARE FOR BODY CAMERAS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds in the amount of $73,000 and authorizes the purchase of eight body cameras and related hardware and software using Police impact fees in an amount not to exceed $73,000.
Documents: Resolution 2016-63.pdf
7.3.
AMELIA ISLAND BEACH RENOURISHMENT MUNICIPAL SERVICE TAXING UNIT (MSTU) RECOMMENDED MILLAGE TO BE SET BY COUNTY

AMELIA ISLAND BEACH RENOURISHMENT MUNICIPAL SERVICE TAXING UNIT (MSTU) RECOMMENDED MILLAGE TO BE SET BY COUNTY - RESOLUTION 2016-64 RECOMMENDING A 2016 LEVY RELATED TO THE AMELIA ISLAND BEACH RENOURISHMENT MUNICIPAL SERVICE TAXING UNIT AS ADOPTED BY THE BOARD OF COUNTY COMMISSIONERS OF NASSAU COUNTY, FLORIDA; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Recommends that the Board of Commissioners of Nassau County levy a millage of 0.1265 mills on the Nassau County 2016 ad valorem tax roll for the purpose of generating approximately $327,000 to support the Amelia Island Beach Renourishment MSTU.
Documents: Resolution 2016-64.pdf
8.
ORDINANCE – FIRST READING
8.1.
LAND DEVELOPMENT CODE AMENDMENT – CONSERVATION & COASTAL MANAGEMENT ELEMENT

LAND DEVELOPMENT CODE AMENDMENT – CONSERVATION & COASTAL MANAGEMENT ELEMENT - ORDINANCE 2016-09 AMENDING THE LAND DEVELOPMENT CODE CHAPTER 1 SECTION 1.00.07 ACRONYMS AND DEFINITIONS, CHAPTER 2 SECTION 2.03.02 TABLE OF LAND USES, CHAPTER 3 ALL SECTIONS, CHAPTER 6 SECTION 6.02.19, CHAPTER 7, SECTION 7.03.00, CHAPTER 11, SECTION 11.01.04, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code specific to the Conservation and Coastal Management Element.
Documents: Ordinance 2016-09.pdf
8.2.
CORPORATE CITY SEAL AMENDMENT

CORPORATE CITY SEAL AMENDMENT - ORDINANCE 2016-10 AMENDING ORDINANCE 2011-06 BY OFFICIALLY AMENDING THE CORPORATE CITY SEAL; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the replacement of the Spanish Castile-Leon flag on the Corporate City Seal with the historically correct Burgundy Saltire flag.
Documents: Ordinance 2016-10.pdf
9.
BOARD APPOINTMENTS
9.1.
HISTORIC DISTRICT COUNCIL

HISTORIC DISTRICT COUNCIL – 2 appointments.
Documents: Historic District Council.pdf
9.2.
BOARD OF ADJUSTMENT

BOARD OF ADJUSTMENT – 1 appointment.

Documents: Board of Adjustment.pdf
9.3.
PARKS AND RECREATION ADVISORY COMMITTEE

PARKS AND RECREATION ADVISORY COMMITTEE – 1 appointment.
Documents: Parks and Recreation Advisory Committee.pdf
10.
CITY MANAGER REPORTS
11.
CITY ATTORNEY REPORTS
12.
CITY CLERK REPORTS
13.
MAYOR/COMMISSIONER COMMENTS
14.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS.  THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).