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AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
APRIL 5, 2016
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034


1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Noel Roberts of North 14th Street Baptist Church. 
4.
PROCLAMATIONS / PRESENTATIONS
4.1.
PROCLAMATION – NATIONAL LIBRARY WEEK
Proclaims April 10-16, 2016, as “National Library Week.” Library Director Dawn S. Bostwick and Assistant Library Director Janet W. Loveless will be present to accept the Proclamation.
Documents: National Library Week.pdf
4.2.
PROCLAMATION - WATER CONSERVATION MONTH
Proclaims April, 2016, as “Water Conservation Month.” The City Clerk’s Office will mail the executed Proclamation to Mr. Geoffrey Sample, Intergovernmental Coordinator Office of Communications and Intergovernmental Affairs, St. Johns River Water Management District, Jacksonville Service Center.
Documents: Water Conservation Month.pdf
4.3.
PRESENTATION – SPORTSCAR VINTAGE RACING ASSOCIATION (SVRA)
Mr. Tony Parella and Mr. Ralph Thomas of SVRA will offer a review of the recent event at the Fernandina Beach Municipal Airport. Mr. Gil Langley of Amelia Island Tourist Development Council will provide a review of the economic impact relating to the recent March events.
Documents: Sportscar Vintage Racing Association.pdf
4.4.
PRESENTATION – ANNUAL AUDIT REPORT
Mr. Ryan Tucker of Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2015.
Documents: Presentation - Annual Audit.pdf
5.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
6.
CONSENT AGENDA
6.1.
Approval of Minutes
Regular Meeting – February 16, 2016; Joint Workshop Meeting – February 23, 2016; Workshop Meeting – February 24, 2016; Workshop Meeting – March 1, 2016; Regular Meeting – March 1, 2016; and Workshop Meeting – March 8, 2016.
Documents: Minutes Summary.pdf, February 16 RM.pdf, February 23 WS.pdf, February 24 WS.pdf, March 1 WS.pdf, March 1 RM.pdf, March 8 WS.pdf
6.2.
PROPOSAL APPROVAL – ADVANCED DISPOSAL SERVICES
RESOLUTION 2016-41 APPROVING THE PROPOSAL FROM ADVANCED DISPOSAL SERVICES TO PROVIDE SOLID WASTE REMOVAL AND CLEAN-UP SERVICES FOR THE 2016 SHRIMP FESTIVAL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the proposal in the amount of $34,803 from Advanced Disposal Services to provide solid waste removal and clean-up services for the 2016 Shrimp Festival.
Documents: Resolution 2016-41.pdf
6.3.
QUALIFYING DATES FOR THE 2016 CITY GENERAL ELECTION
RESOLUTION 2016-42 APPROVING AND SETTING THE QUALIFYING DATES FOR THE NOVEMBER 8, 2016 CITY GENERAL ELECTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sets the Qualifying Dates for the November 8, 2016 City General Election to begin on August 1, 2016 and end on August 5, 2016.
Documents: Resolution 2016-42.pdf
6.4.
HISTORICAL RESOURCES SMALL MATCHING GRANT APPLICATION
RESOLUTION 2016-43 APPROVING THE SUBMITTAL OF ONE DIVISION OF HISTORICAL RESOURCES SMALL MATCHING GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF STATE TO COMPLETE AN UPDATE TO THE CITY’S HISTORIC RESOURCES SURVEY OF THE CITY’S HISTORIC DISTRICTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submittal of one Small Matching Grant application to the Division of Historical Resources, Florida Department of State, for the purpose of completing a new property survey of the City’s Old Town and Downtown Historic Districts.
Documents: Resolution 2016-43.pdf
7.
RESOLUTIONS
7.1.
FACILITIES USE AGREEMENT - NASSAU ALCOHOL CRIME DRUG AND ABATEMENT COALITION
RESOLUTION 2016-44 APPROVING A FACILITIES USE AGREEMENT WITH THE NASSAU ALCOHOL CRIME DRUG AND ABATEMENT COALITION TO USE AIRPORT PROPERTY TO CONDUCT THE 5th ANNUAL 5K BEN BYRNS RUNWAY RALLY ON OCTOBER 22, 2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement with the Nassau Alcohol Crime Drug and Abatement Coalition for the 5th Annual 5K Ben Byrns Rally on October 22, 2016.
Documents: Resolution 2016-44.pdf
7.2.
SOLE SOURCE VENDOR APPROVAL – US ECOLOGY
RESOLUTION 2016-45 APPROVING US ECOLOGY AS A SOLE SOURCE VENDOR IN FISCAL YEAR 2015/2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves US Ecology as a sole source vendor for the handling of hazardous waste for the 2016 Hazardous Waste Cleanup & Recycle Event.
Documents: Resolution 2016-45.pdf
7.3.
AWARD OF RFP # 15-104 – TYLER TECHNOLOGIES, INC.
RESOLUTION 2016-46 AUTHORIZING THE AWARD OF RFP #15-104 FOR THE ENTERPRISE RESOURCE PLANNING SOLUTION (SOFTWARE); ONGOING MAINTENANCE COSTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of RFP #15-104 to Tyler Technologies, Inc.
Documents: Resolution 2016-46.pdf
7.4.
REIMBURSEMENT – VARIOUS FUNDS
RESOLUTION 2016-47 DECLARING THE OFFICIAL INTENT OF THE CITY TO REIMBURSE ITSELF FROM THE PROCEEDS OF DEBT FOR EXPENSES TO BE INCURRED WITH RESPECT TO A CERTAIN PROJECT; AUTHORIZING CERTAIN INCIDENTAL ACTIONS; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Approves a reimbursement from the proceeds of debt for incurred expenses in a principal amount not to exceed $700,000.
Documents: Resolution 2016-47.pdf
7.5.
BUDGET AMENDMENT – POLICE DEPARTMENT
RESOLUTION 2016-48 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds in the amount of $26,200 from the Police Federal Forfeiture Fund to the Police Law Enforcement Recovery Fund.
Documents: Resolution 2016-48.pdf
7.6.
VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – SOUTH 8TH STREET
RESOLUTION 2016-49 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL CONTAINING APPROXIMATELY 1.97 ACRES LOCATED BETWEEN SOUTH 8TH STREET, SOUTH 10TH STREET, AND MAGNOLIA STREET; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property that is located outside the corporate limits of the City off of 8th Street and noted as parcel 00-31-1800-0194-0000, and approves the Voluntary Annexation Petition.
Documents: Resolution 2016-49.pdf
7.7.
CITY PUBLIC FACILITY NAMING POLICY
RESOLUTION 2016-50 ADOPTING A PUBLIC FACILITY NAMING POLICY FOR THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adopts the City Public Facility Naming Policy.
Documents: Resolution 2016-50.pdf
7.8.
CITY COMMISSION FISCAL YEAR 2016/2017 GOALS
RESOLUTION 2016-51 ADOPTING THE CITY COMMISSION’S FISCAL YEAR 2016-2017 GOALS; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adopts the Goals (and related measurements), Opportunities, and Considerations.
Documents: Resolution 2016-51.pdf
7.9.
INTERLOCAL AGREEMENT – NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION 2016-52 APPROVING AN INTERLOCAL AGREEMENT WITH THE NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS REGARDING CITY COLLECTION OF TRANSPORTATION MOBILITY FEES APPLIED WITHIN CITY LIMITS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Interlocal Agreement with Nassau County for the City to collect Transportation Mobility Fees for projects within the City limits.
Documents: Resolution 2016-52.pdf
8.
ORDINANCE – FIRST READING
8.1.
CODE AMENDMENT - CITATIONS
ORDINANCE 2016-07 AMENDING THE CODE OF ORDINANCES SECTION 1-12 REGARDING PENALTIES FOR CODE VIOLATIONS, BY PROVIDING FOR CITATIONS TO BE ISSUED TO VIOLATORS OF ANY CITY ORDINANCE; AMENDING SECTION 2-396, TITLED JURISDICTION, BY PROVIDING FOR CITATION APPEALS TO SPECIAL MAGISTRATE; AMENDING SECTION 2-399 BY PROVIDING FOR APPEALS TO SPECIAL MAGISTRATE FOR CITATIONS ISSUED FOR VIOLATIONS OF THE CITY LAND DEVELOPMENT CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends various sections of the City Code pertaining to citations.
Documents: Ordinance 2016-07.pdf
9.
BOARD APPOINTMENTS
9.1.
Greens and Oversight Committee - 2 appointments
Documents: Greens and Oversight Committee.pdf
9.2.
Arts and Culture Nassau - 1 appointment
Documents: Arts and Culture Nassau.pdf
10.
DISCUSSION – DIRECTION – ACTION ITEM
10.1.
SIDEWALK CONSTRUCTION AND MAINTENANCE BY ABUTTING PROPERTY OWNERS
Documents: Discussion - Sidewalk.pdf
11.
CITY MANAGER REPORTS
12.
CITY ATTORNEY REPORTS
13.
CITY CLERK REPORTS
14.
MAYOR/COMMISSIONER COMMENTS
15.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS.  THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).