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** AMENDED AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
FEBRUARY 17, 2015
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Noel Roberts of North 14th Street Baptist Church.
4.
PROCLAMATION/PRESENTATIONS

 

4.1.
PROCLAMATION – RETIREMENT OF TIELEE BENNETT

Recognizes Tielee Bennett upon his retirement after twenty-seven (27) years and nine (9) months of dedicated service to the City of Fernandina Beach. Tielee Bennett retired on January 31, 2015.

Documents: Proclamation-Tielee Bennett.pdf
4.2.
PRESENTATION – NASSAU COUNTY HEALTH DEPARTMENT
Representatives of the Nassau County Department of Health will be present to formally recognize the City’s efforts for being named one of the 2015 Florida Healthy Weight Community Champions by the Florida Surgeon General.
Documents: Nassau County Health Department.pdf
4.3.
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
CRA Advisory Board Chair Mike Zaffaroni will provide a Monthly Progress Update.
Documents: CRA Update.pdf
4.4.
PRESENTATION – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) QUIET ZONES
Deputy City Manager Marshall McCrary will provide a brief update regarding his discussion with the Florida Department of Transportation (FDOT) relating to Quiet Zones at the downtown railroad crossings.
Documents: Quiet Zones.pdf
4.5.
BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for January 2015.
Documents: Budget Summary.pdf
5.
CONSENT AGENDA
5.1.
APPROVAL OF MINUTES
Special Meeting – December 17, 2014; Regular Meeting – January 6, 2015; Joint Special Meeting – January 7, 2015; Workshop Meeting – January 20, 2015; Regular Meeting – January 20, 2015; Special Meeting – January 28, 2015; and Joint Workshop Meeting – January 28, 2015.
Documents: Approval of CC Minutes.pdf
5.2.
**FACILITIES USE AGREEMENT - SCCA BUCCANEER REGION – JAXSOLO
RESOLUTION 2015-34** APPROVING A FACILITIES USE AGREEMENT WITH SCCA BUCCANEER REGION - JAXSOLO TO USE AIRPORT PROPERTY FOR SCCA AUTOCROSS SOLO DRIVING EVENTS IN 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement for various SCCA Autocross Solo Driving Events in 2015. (**New Resolution number assigned.)
Documents: Resolution 2015-34.pdf
5.3.
FACILITIES USE AGREEMENT – DRIVING DYNAMICS, INC.
RESOLUTION 2015-20 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. TO USE AIRPORT PROPERTY TO CONDUCT CORPORATE DRIVER TRAINING ON MAY 20, 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement with Driving Dynamics, Inc. for corporate drivers training on May 20, 2015.
Documents: Resolution 2015-20.pdf
5.4.
GRANT ACCEPTANCE – EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
RESOLUTION 2015-21 AUTHORIZING ACCEPTANCE OF AN EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FROM THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE) IN THE AMOUNT OF $2,210 TO PARTIALLY FUND THE PURCHASE OF ONE (1) P-25 COMPATIBLE, HANDHELD RADIO FOR THE POLICE DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts the Edward Byrne Memorial Justice Assistance Grant award from the Florida Department of Law Enforcement in the amount of $2,210.
Documents: Resolution 2015-21.pdf
5.5.
FACILITIES USE AGREEMENT – BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION
RESOLUTION 2015-22 AUTHORIZING THE USE OF AIRPORT PROPERTY BY BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION DURING THE ANNUAL AMELIA ISLAND CONCOURS D’ELEGANCE EVENT ON MARCH 10-13, 2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the use of Airport property for parking for the Bonhams Auction event to be held on March 10-13, 2015 along with the Facilities Use Agreement.
Documents: Resolution 2015-22.pdf
6.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7.
RESOLUTIONS
7.1.
FACILITY RENTAL FEE WAIVER
RESOLUTION 2015-23 APPROVING ONE FACILITY RENTAL FEE WAIVER ANNUALLY FOR ALL NON-PROFIT GROUPS LOCATED WITHIN THE CITY LIMITS IN LIEU OF GRANT FUNDING; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facility Rental Fee Waiver for all City non-profit organizations in lieu of receiving grant funding from the City of Fernandina Beach.
Documents: Resolution 2015-23.pdf
7.2.
BUDGET AMENDMENT – VARIOUS DEPARTMENTS
RESOLUTION 2015-24 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves various budget transfers for unanticipated expenditures in FY 2014/2015.
Documents: Resolution 2015-24.pdf
7.3.
STATEMENT OF WORK APPROVAL & BUDGET AMENDMENT – KRONOS, INC.
RESOLUTION 2015-25 APPROVING A STATEMENT OF WORK WITH KRONOS, INC., NOT TO EXCEED $35,060, TO UPGRADE TO VERSION 7.0; APPROVING A BUDGET AMENDMENT FOR THE FUNDING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Kronos Statement of Work to upgrade to Version 7.0 in an amount not to exceed $35,060 and approves budget transfers for this unanticipated expenditure.
Documents: Resolution 2015-25.pdf
7.4.
WATER TAXI SUPPORT
RESOLUTION 2015-26 RECOMMENDING SUPPORT FOR A WATER TAXI TRANSPORTATION SYSTEM TO ST. MARY’S, GEORGIA; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Supports the creation of a water taxi transportation system to St. Mary’s, Georgia and supports a waiver of dock fees for two years in Fernandina Beach and St. Mary’s and marketing support from the tourist development organizations in both communities.
Documents: Resolution 2015-26.pdf
7.5.
PRELIMINARY PLAT APPROVAL – COASTAL OAKS
RESOLUTION 2015-27 APPROVING A PRELIMINARY PLAT, PAB 2015-01 TITLED “COASTAL OAKS”; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts and approves the plat titled “Coastal Oaks” as a preliminary plat.
Documents: Resolution 2015-27.pdf
7.6.
PROPOSAL APPROVAL – INSITUFORM TECHNOLOGIES, LLC
RESOLUTION 2015-28 APPROVING A PROPOSAL FROM INSITUFORM TECHNOLOGIES, LLC IN AN AMOUNT NOT TO EXCEED $249,761.80 FOR THE REHABILITATION OF SEWER LINES BY WAY OF A “PIGGYBACK AGREEMENT” TO THE CONTRACT WITH CLAY COUNTY UTILITY AUTHORITY, MIDDLEBURG, FL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the proposal from Insituform Technologies, LLC to perform sanitary sewer line rehab services in an amount not to exceed $249,761.80 as a piggyback agreement with the Clay County Utility Authority.
Documents: Resolution 2015-28.pdf
7.7.
BUDGET AMENDMENT / AWARD OF BID # 14-27 - COURT SURFACES, INC.
RESOLUTION 2015-29 AWARDING BID # 14-27 TO COURTS SURFACE, INC. FOR THE RENOVATION OF CENTRAL PARK TENNIS COURTS 3 & 4; APPROVING THE AGREEMENT BETWEEN COURT SURFACES, INC. AND THE CITY OF FERNANDINA BEACH; AUTHORIZING A BUDGET AMENDMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid # 14-27 to Court Surfaces, Inc. in an amount not to exceed $36,720 for the renovation of Central Park Tennis Courts 3 & 4 and approves a budget transfer of $1,719 in FY 2014/2015.
Documents: Resolution 2015-29.pdf
7.8.
AGREEMENT AMENDMENT - BILLY CASPER GOLF, LLC
RESOLUTION 2015-30 APPROVING A FIVE-YEAR EXTENSION OF THE GOLF COURSE AMENITIES AND MANAGEMENT AGREEMENT WITH BILLY CASPER GOLF, LLC (“BCG”) IN EXCHANGE FOR BCG PAYING $50,000 TO REBUILD GREENS ON WEST COURSE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the First Amendment to the Municipal Golf Course Amenities and Management Agreement with Billy Casper Golf, LLC.
Documents: Resolution 2015-30.pdf
7.9.
AGREEMENT APPROVAL – COASTAL AVIATION MAINTENANCE, LLC
RESOLUTION 2015-31 APPROVING A 1-YEAR AERONAUTICAL RENTAL AND USE AGREEMENT WITH COASTAL AVIATION MAINTENANCE, LLC FOR OCCUPANCY OF THE “BLACK SHADOW” HANGAR, AIRCRAFT PARKING APRON AND OUTSIDE PARKING AND STORAGE AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Aeronautical Rental and Use Agreement with Coastal Aviation Maintenance, LLC.
Documents: Resolution 2015-31.pdf
7.10.
AGREEMENT APPROVAL - FERNANDINA BEACH ANIMAL RESCUE, INC.
RESOLUTION 2015-32 APPROVING AN ASSIGNMENT OF ANIMAL RESCUE SERVICES AGREEMENT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Assignment of Animal Rescue Services Agreement with Fernandina Beach Animal Rescue, Inc.
Documents: Resolution 2015-32.pdf
7.11.
INVESTIGATION APPROVAL
RESOLUTION 2015-33 AUTHORIZING AN INVESTIGATION OF THE FIRE RESCUE DEPARTMENT PURSUANT TO SECTION 136 OF THE CITY CHARTER; AUTHORIZING THE CITY ATTORNEY TO COORDINATE THE INVESTIGATION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to coordinate an investigation of the Fire Rescue Department using an independent consulting firm or fire rescue professional to review the Department’s command structure, operational efficiencies, and staffing.
Documents: Resolution 2015-33.pdf
8.
ORDINANCES - SECOND READING
8.1.
CODE AMENDMENT – SEWER SYSTEM CAPACITY FEE
ORDINANCE 2014-35 CREATING SECTION 2-475 LEGISLATIVE FINDINGS; AMENDING SECTION 2-482 OF THE CODE OF ORDINANCES BY ESTABLISHING A SEWER SYSTEM CAPACITY FEE; ESTABLISHING THE SEWER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Creates Section 2-475 to provide for legislative findings regarding sewer system capacity fees and amends Section 2-482 establishing a Sewer System Capacity Fee.
Documents: Ordinance 2014-35.pdf
8.2.
CODE AMENDMENT – WATER SYSTEM CAPACITY FEE
ORDINANCE 2014-36 – AMENDING SECTION 2-540 OF THE CODE OF ORDINANCES PROVIDING FOR LEGISLATIVE FINDINGS; AMENDING SECTION 2-542 BY ESTABLISHING A WATER SYSTEM CAPACITY FEE; CREATING THE WATER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; AMENDING SECTION 2-544 CREATING WATER SYSTEM CAPACITY FEE TRUST FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends Chapter 2 Sections 2-540, 2-542 and 2-544 regarding the creation of a Water System Capacity Fee.
Documents: Ordinance 2014-36.pdf
8.3.
LAND DEVELOPMENT CODE REVISIONS
ORDINANCE 2015-01 AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTER 4 SECTIONS 4.01.01, 4.02.01 (J), 4.02.03(3), 4.02.03 (A), 4.02.03 (E), AND 4.04.04 (H); PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves minor revisions to various sections of the Land Development Code.
Documents: Ordinance 2015-01.pdf
9.
BOARD APPOINTMENTS
9.1.
PARKS AND RECREATION ADVISORY BOARD – 2 appointments
Documents: Board Appointment-Parks and Rec.pdf
9.2.
GREENS & OVERSIGHT COMMITTEE – 1 appointment
Documents: Board Appointment-Greens and Oversight.pdf
10.
CITY MANAGER REPORTS
11.
CITY ATTORNEY REPORTS
12.
CITY CLERK REPORTS
13.
MAYOR/COMMISSIONER COMMENTS
14.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT WITHIN 15 MINUTES AFTER THE START OF THE MEETING AND GIVEN TO THE CITY CLERK.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).