[1. CALL TO ORDER]
[4. APPROVAL OF MINUTES]
[00:00:25]
MOTION WE AMEND THE NOVEMBER 10TH MINUTES IN SECTION 7-2 TO READ HOW TO MAKE THE CEMETERY PROFITABLE WHETHER THAT'S
PROFITABILITY. >> DO I HEAR A SECOND FM
>> AYE. >> COULD I ASK FOR AMENDMENT TO THE NOVEMBER 23RD MEETING? ANY OTHER RIGHT HAND CAPTION IT SAY THE MEETING OCCURRED NOVEMBER 13TH.
HOW DOES THAT EFFECT THE AGENDA MINUTES OF THE 24TH WHEN IT WAS
THE MINUTES? >> IS THAT A PROBLEM?
>> YOU CAN MAKE A MOTION TO APPROVE WITH THAT AMENDMENT.
>> WITH THE CORRECTION. >> I WILL MOVE THAT WE AMEND THE AMENDMENTS OF NOVEMBER 30RD TO BE CAPTION UPPER RIGHT-HAND CORNER AS A OCCURRING NOVEMBER 23RD AND HAVE THE AGENDA REFLECT NOVEMBER 23RD AS THE DATE OF THE MINUTES.
>> IS THERE A SECOND? >> SECOND.
[6.1 Perpetual Care Fund and Parks & Recreation Impact Fees]
>> NO PUBLIC COMMENT. >> I DO BELIEF WE HAVE A PRESENTATION ON THE PERPETUAL CARE FUND AND PARKS AND RECREATION IMPACT FEES. [INAUDIBLE] THAT'S IT. THEN THERE'S ANOTHER ONE.
WE'LL GO THROUGH ANOTHER ONE AS WELL.
ALL RIGHT. THERE WAS QUESTIONS ABOUT THE IMPACT FEES IN THIS CEMETERY PERPETUAL CARE FUND.
THERE WAS SOME FORMS THAT WERE SENT OUT TO THE BOARD FROM CHAIR ROSS. OR THROUGH ROSS.
BUT I WANTED TO START WITH THIS. THIS ACTUALLY AND THIS CAN BE PROVIDED TO YOU ALL ON A MONTHLY BASIS.
BECAUSE IT'S ACTUALLY GOING TO BE COMING OUT FROM THE COMPTROLLER IN THE FINANCE DEPARTMENT AND BEING SEND I BELIEVE TO THE COMMISSIONERS AND WE OBVIOUSLY CAN GET THIS AS WELL. AND I THINK THIS IS THE EASIEST THING TO PROVIDE YOU. AS YOU CAN SEE IMPACT FEES AND THE ONE THAT WE'RE MAINLY WORRIED ABOUT IS RECREATION AND PARKS. AND YOU CAN SEE THAT IN FISCAL YEAR 2019, 2020. THE BALANCE FORWARD IS THE
ACCOUNT STANDS AT 2,909,241.16. >> DOES EVERYONE SEE THAT ON THE
>> WE ACTUALLY TAKE TAKE THAT NUMBER AND IF YOU SEE RIGHT THERE THE ACTUAL NUMBER THAT'S AN ACTUAL NUMBER THAT THE CITY HAS BROUGHT IN TO THIS DATE THROUGH NOVEMBER.
216,853.91. THE INTEREST ON THAT IS $2702.92. TO THIS DATE THROUGH NOVEMBER, WE HAVE OUR DEPARTMENT HAS ONLY SPENT $1689.50.
HONESTLY I WILL TOP MY HEAD. I DON'T KNOW WHAT THAT $1,000 WAS SPENT. HOWEVER IN THIS FISCAL YEAR 2020, 2021. IF WE CAN PULL UP THAT NEXT
[00:05:01]
SHEET -- WELL WAIT ONE SECOND. THAT BRINGS THE BALANCE TO 3 MILLION DOLLARS. THAT'S THE CURRENT THROUGH NOVEMBER THAT THE PARKS AND RECREATION HAS IN IMPACT FEES.>> THE REVENUES THAT JUST INTO IMPACT FEE FUND; RIGHT?
>> THAT'S JUST -- WE'RE JUST TALKING IMPACT FEES.
>> WHERE DOES THAT REVENUE. WHERE DOES IT COME FROM?
>> IT'S FROM NEW BUILDING. EVERY TIME A NEW HOUSE GETS BUILT AND I THINK OUR LAST MEETING, MEMBER PUGH TALKED ABOUT THE COMMERCIAL SIDE. ANYWAYS IT'S NOT COLLECTED ON THAT. IT'S COLLECTED ON NEW DEVELOPMENTS HOUSING AND SUCH. THAT'S WHERE THAT MONEY IS
>> I JUST WANT PEOPLE TO UNDERSTAND WHERE THAT COMES
>> YES. >> CAN YOU SCROLL DOWN.
I THINK THIS IS THE -- KEEP GOING.
I NOTICED WHEN PAYING THE TAXES ON MY VEHICLE.
NASHUA COUNTY COLLECTS A TOURISM FEE.
OR TOURISM TAX. BECAUSE THE REASON I CAUGHT THAT BECAUSE YOU MADE THAT COMMENT THE LAST TIME AND IF THE REQUIREMENT IS IF THERE'S LESS THAN SIX MONTHS THERE'S A TAX AT THE NASHUA COUNTY LEVEL THAT THEY COLLECT AND I WAS JUST DIGGING INTO THAT. BECAUSE I WAS CURIOUS WHAT THEY ARE DOING WITH THAT REVENUE. BUT THAT'S AT THE COUNTY LEVEL.
SOMEONE IS KW COLLECTING THAT MONEY FOR SOMETHING.
MOVE THE SLIDE TO LEFT SO WE CAN SEE THE LEFT.
GO OVER A LITTLE BIT. LIKE I SAID WE'RE GOING TO GET TO FIT. BUT THE ONLY AMOUNT OF MONEY THAT HAS BEEN SPEND YEAR TO DATE MEANING FISCAL YEAR $1,000.
IF IN THIS BUDGET YEAR, THOUGH THAT PART CIRCLED IN THE MIDDLE.
THAT'S PARK AND RECREATION MONEY THAT THE BUDGETED TO BE SPENT.
AND THAT'S FOR THE IMPACT FEE MONEY.
OUT OF THAT THREE MILLION DOLLARS THAT CURRENTLY SITTING IN THAT POTTED THAT NUMBER ON THE FAR RIGHT-HAND SIDE IS MONEY THAT THE CURRENTLY IN THIS FISCAL YEAR THAT FALLS UNDER PARKS AND RECREATION. IS ALL THAT MONEY GOING TO BE SPENT I CAN'T ANSWER THAT RIGHT NOW.
BUT IT IS PLANNING AS FAR AS I KNOW IT'S PLANNING TO BE SPENT AND THAT WOULD BE TAKEN AWAY FROM THAT 3 MILLION DOLLARS.
DOES THAT MAKE SENSE TO EVERYBODY?
>> WHAT I THINK WOULD BE A GOOD IDEA FOR US TO DO IF THIS IS OF INTEREST TO THE BOARD AS WE CAN PROVIDE YOU WITH THAT MONTHLY REPORT THAT WE GET FROM THE COMPTROLLER TO SHOW THE EXACT YOU KNOW THE MONTH OF DECEMBER THE CITY HAS RECEIVED THIS AMOUNT OF MONEY. AND SO FORTH JUST TO KEEP YOU UP TO DAYLIGHT ON THOSE EXACT NUMBERS.
>> ON A LINE ITEM, ON THE 5 MILLION FOR THE EXPANSION OF THE ATLANTIC RECREATION CENTER AUDITORIUM.
I HOPE THAT ISN'T THE IDEA OF CUTTING DOWN THE HIGH CEILING AND CREATING ALL THE SPACE ABOVE ABOVE.
I THINK THAT WOULD TAKE AWAY FROM IT.
>> THAT IS NOT EVEN ON THE RADAR.
>> IF YOU CAN SLIDE THAT A LITTLE BIT OVER TO THE LEFT,
[00:10:04]
ALICIA. >> THAT 5 MILLION ISN'T BUDGETED. THE 20,000, THE 88,000, THE 85,000, THE 300,000. THE 900,000 SOME OF THAT $300,000 IS -- THAT FOR THE WATERFRONT PARK AND THEN ALSO THE SIMMONS PROPERTY ON FRONT STREET.
SOME OF THAT MONEY IS BEING BUDGETED FOR THE WATERFRONT
WHAT'S THE PROCESS FOR THE GETTING ALL THE PROPOSED BUDGET ITEMS AND THEN TAKING IT TO BE APPROVED.
>> YES. THAT'S ONE THING THAT YOU KNOW OUR DEPARTMENT WORKS ON, ON A YEARLY BASIS THAT WE WOULD PROVIDE TO THE YOU KNOW BASICALLY OUR DEPARTMENT STARTED THE PROCESS AND WHAT WE THINK SOME OF THE FUNDS SHOULD BE SPENT FOR. OUR DEPARTMENT THAT MEETS WITH THE CITY MANAGER AND COMPTROLLER TO ULTIMATELY COME UP WITH THE BUDGET AND WHAT DOES GO INTO THE YOU KNOW -- WHAT IS BUDGETED? AND OBVIOUSLY THE COMMISSIONER OBVIOUSLY HAVE A HUGE SAY ON THEY ARE THE ONES APPROVING THE BUDGET AS WELL.
>> THAT 5 MILLION IN THE '21-'22 PLAN.
THAT DOESN'T MEAN IT WILL GET SPENT.
I WOULD HOPE THE COMMISSION WILL TAKE FEEDBACK FROM THE PUBLIC, FROM THIS COMMITTEE FROM PARKS AND REC AND SO FORTH.
IT'S REALLY A PLAN. THE DOCUMENT MOVING FORWARD AND
SO FORTH. >> THAT'S THE SAME THING I THINK WITH THE CAPITAL IMPROVEMENT PLAN.
IS YOU COULD SEE SOMETHING THAT IS IN THAT PLAN LIKE FOR NEXT YEAR THAT DOESN'T MEAN THAT THE MONEY IS EVEN ALLOCATED TO THAT.
THERE WAS A PROJECT IN THE PLAN THAT RECENTLY A FEW MONTHS AGO THIS BOARD BROUGHT UP AND IT WAS IN THE PLAN BUT REALLY WASN'T EVEN -- IT WAS AN IDEA THAT IN THE FUTURE WE POSSIBLY COULD HAVE DONE IT. BUT IT DOESN'T MEAN THAT'S EVEN ALLOCATED FOR CURRENTLY. SCOTT THE QUESTION THAT I HAVE HAD ABOUT THE FEES IS THE LAW REQUIRES FEES TO BE SPENT COLLECTED AND PERIOD OF TIME TO BE SPENT FOR FUTURE PERIOD OF TIME. HOW HAS IT NEVER BEEN AN ISSUE THAT I DIDN'T GET SPENT AND IS THERE SOME GIANT SPREADSHEET SOMEWHERE THAT SAYS WE COLLECTED THIS IN 2015 AND WE HAVE SEVEN YEARS TO SPEND IT. HOW DO YOU KNOW IF YOU HAVE TO SPEND A CERTAIN AMOUNT OF CERTAIN YEAR AS IT NEVER BEEN A PROBLEM? BECAUSE SOMEWHERE THAT HAS TO EXIST IN THE COMPTROLLERS OFFICE.
SOMEONE I WOULD HOPE WOULD BE TRACKING YOU KNOW WHAT'S BROUGHT IN EACH YEAR. BY WHAT PERIOD OF TIME IS THAT PARTICULAR. BECAUSE THE LAW SAID THE BUILDER OWNER CAN COME BACK AND CLAIM IT IF IT DOESN'T GET --
>> THE MONEY COULD POSSIBLY BE RETURNED.
>> CORRECT. >> I THINK THE ANSWER TO THAT QUESTION IS THAT IT'S NEVER BEEN A PROBLEM.
BUT I WOULD LIKE TO LOOK INTO THAT FURTHER AND I THINK --
>> YOU UNDERSTAND WHAT I'M SAYING.
YES. I SHOULD ALMOST BE -- THERE SHOULD ALMOST LINE ITEM ON EXCEL SPREADSHEET FOR EVERY YEAR'S COLLECTION. IF WE COLLECTED LIKE 600,000 IN 2007, WELL THAT WAS SET TO EXPIRE IN 2022.
>> EVEN THOUGH YOU KNOW IT WENT AGAINST IT.
YOU COULD SAY WE SPENT THAT MONEY.
I DON'T KNOW THAT WILL HAPPEN. >> THERE'S A RECORD EVERY YEAR OF HOW MUCH THEY GET. AND THAT MONEY YOU KNOW THIS CUMULATIVE AMOUNT ADD UP. THERE WAS A PERIOD OF TIME WHERE WE DIDN'T SEEM TO WANT TO SPEND IMPACT FEES.
I THINK WE'VE DONE PRETTY GOOD JOB OF MAKING UP FOR THAT.
I DON'T THINK IT'S AN ISSUE AT THIS POINT.
WE BEEN PRETTY MUCH QUEENING UP WITH THE EXPENDING OF THE MONEY.
BECAUSE IT DOES HAVE SIX YEARS. IT'S 3 MILLION DOLLARS.
I DON'T FEEL LIKE I NEED TO SEE THE DOCUMENT.
I JUST WOULD LIKE TO UNDERSTAND THAT PROCESS IS TAKING PLACE.
THAT'S ALL. I'M NOT INTERESTED IN -- I WILL NOT GO BACK. LOOK AT THOSE THINGS.
>> I WILL SAY THAT ONCE IT IS APPROVED BY THE CITY COMMISSION,
[00:15:01]
IT'S RARELY DOES IT EVER GET CHANGED.I MEAN, ONCE THEY APPROVE IT FOR THAT AMOUNT OF MONEY, SOMETHING THEY RARELY EVER CHANGE IT. IF WE CAN GET TO THAT POINT WHERE THERE'S SOMETHING THE COMMITTEE WANTS AND YOU CAN GET THE CITY COMMISSION TO APPROVE IT.
IT'S HARDLY EVER GET CHANGED. THOSE THINGS HAVE BEEN APPROVED.
THEY ARE PRETTY MUCH -- THAT'S MONEY SPENT.
PRETTY MUCH. >> TAKE FOR EXAMPLE 2021 AND 2022 ITEMS. HOW DO THOSE THINGS GET ON THE BUDGET HERE. IS THIS THROUGH DISCUSSION THROUGH THE PARK AND REC DEPARTMENT OR THE CITY MANAGER? OR COMMISSIONERS OR? .
>> WOULD SAY ALL OF THEM. I THINK HISTORICALLY IT STARTED T DEPARTMENT AND GOES FROM THERE.
SOMETIME JUST STAFF DISCUSSION AND IT COULD GO FROM HAVING DOUGSS WHERE THE CITY MANAGER. AND IT COULD STOP AT THAT POINT.
I COULD GO PAST THAT AND TO THE COMMISSION LEVEL.
AND THEN IT GETS CUT AT THAT POINT.
>> AND THEN YOU KNOW ALSO I THINK THERE'S A CURRENTLY A PUSH FOR SOME OF THIS MONEY TO BE USED AS AT THE WATERFRONT TOO.
THAT COULD BE MORE OF A PUSH FROM THE TOP DOWN TOO.
I WAS JUST CURIOUS. HOW THE PROCES WORKS.
>> SPEAKING OF DEBT. I'M SORRY ON THE LINE ITEM THE SIMMONS PROPERTY. I UNDERSTAND THAT, THAT'S THE EMINENT DOMAIN THEY ARE TRYING TO TAKE OVER THE PROPERTY AND CLAIMS 900,000 IS THE MARKET VALUE AND IT SHALL PROCEED.
AND OWNER HIMSELF IS PERHAPS TRYING -- I HEARD HE RESISTING THAT. MAYOR MAY NOT ACTUALLY HAPPEN.
BUT IF IT DOES HAPPEN SINCE NORTH OF THE WATERFRONT PARK IT COULD HAVE IMPACT ON THE PARK CONCEPT.
>> I BELIEVE THIS THAT'S CORRECT.
I DON'T KNOW THE INS AND OUTS. BUT THAT'S THE PROPERTY THAT
>> ONE MORE QUESTION. WHAT MILESTONE OR POINT OF YEAR IS THIS FOR THE NEXT FISCAL YEAR THAT YOU NEED INPUT AT CERTAIN
POINTS OR JUST WORKING DOCUMENT? >> I THINK IT'S A WORKING DOCUMENT THROUGHOUT THE YEAR. HOWEVER, THE BUDGET PROCESS
STARTS IN AUGUST. >> YEAH, RIGHT.
YEAH. I MEAN BESIDES ALL THE WORK THAT WE'RE DOING AS STUFF COMES UP THAT YOU KNOW IT COULD BE ADDED TO THIS. AND YOU KNOW THAT'S ANOTHER THING I WANTED TO SAY IS I THINK THAT'S STUFF THAT GOES ON THIS SPREADSHEET WITH IDEAS FROM THIS BOARD I THINK IT SHOULD BE DISCUSSED THROUGH HERE AND STAFF IN THE BOARD COMING UP WITH IDEAS AS WELL. TO BE ADDED UP TO THIS.
>> SOME OF THEM AREN'T. WE HAD A GUY COME IN AND DO THE PRESENTATION FOR THE DOG PARK. THAT'S HOW THAT GOT ON HERE.
THERE WAS ANOTHER ONE I DID. AND STENL PARK THAT CAME FROM THIS GROUP AS WELL. THINGS HERE END UP ON THE
CAPITAL BUDGET. >> SCOTT, IS THERE A WAY TO SORT OF FORMALIZE THE INPUT FROM THIS COMMITTEE INTO THIS PROCESS?
>> BECAUSE IT SEEMS LIKE WHAT WE GET IS -- THEN IT'S ALREADY
DONE. >> WELLIST ABILITY TO ASK THAT QUESTION. I THOUGHT WE KILLED THE DOG
PARK. >> THAT'S A QUESTION, ALSO.
>> SO YES. HOW DOES THE DOG PARK STAY?
>> THAT'S A GOOD ONE. >> I THINK TO ANSWER YOUR QUESTION I THINK IT'S VERY EASY TO DO THAT.
>> THE DOG PARK. THE DOG PARK.
ALL OF THAT HAPPENED -- THIS IS -- WE TURN IN ALL OF OUR PAPERWORK IN FEBRUARY AND ACTUALLY THEY HAVE DONE THE C PI P FOR NEXT FISCAL YEAR. SHE TURNED THAT IN AT A MEETING IN JANUARY. DOG PARK INFORMATION ALL OF THAT ALREADY HAPPENED BEFORE WE EVEN VOTED.
[00:20:02]
>> OKAY. WE DIDN'T GET FUNDED SHE HAD TO PUT IT IN THERE BECAUSE IT WAS COMING UP TO BE DISCUSSED.
HAD THE ECONOMICS APPROVED IT WE HAD TO HAVE IT ON HERE TO GET FUNDED. OR EVEN TO BE CONSIDERED FOR
FUNDING. >> AND I UNDERSTAND THERE ARE THINGS ON HERE THAT PLACEHOLDERS, THAT WON'T -- LIKE 5 MILLION FOR AUDITORIUM. THAT EXCEEDS THE AMOUNT OF MONEY IN THE IMPACT FEE FUND BY QUITE A BIT.
>> CORRECT. >> I UNDERSTAND THAT, THAT'S -- IT'S TO GET PEOPLE TO START THINKING ABOUT THAT.
START TALKING ABOUT IT, YES. >> WILL THE DOG PARK WAS IN THE CAPITAL MAN. THAT WASN'T NEWLY PUT IN.
TO THIS ONE. IT WAS ACTUALLY PART OF IT FOR NEXT YEAR. AND GET PUSHED EDIDN'T GET ELIMINATED BUT PUSHED BACK. DIDN'T GET PUSHED BACK TO 24, 25. IN THE '19 PLAN IT WAS IN FOR TOP 21 AND '22. IT WASN'T JUST BROUGHT -- I HAD TO BE PUT IN THERE TIME PRIOR TO THE PRESENTATION.
THAT'S WHAT I'M SAYING. >> REMEMBER, TOO.
THERE'S A DIFFERENCE BETWEEN THE CI PI CAPITAL IMPROVEMENT PLAN AND THE IMPACT FEES. THERE'S TWO SEPARATE THINGS.
>> I KNOW. BUT I'M LOOKING AT THE -- LET'S SEE. I'M LOOKING AT IT.
I THINK IT WAS LIST -- I DOESN'T HAVE THE FUNDING SOURCE ON THIS DOC. THIS BUDGET.
IT DIDN'T EVEN HAVE IT --. >> THINK WHAT YOU ARE SAYING IS CORRECT. I THINK IT WAS IN.
>> I WASN'T JUST STUCK IN. >> BUT TO ANSWER YOUR QUESTION NUMBER BARTELT. I THINK THERE'S AN EASY WAY TO FORMALIZE THE INPUT AND IT COULD BE AS SIMPLE AS MEETING BEFORE THAT WE'RE SUBMITTING STUFF FOR THE -- COUPLE OF MONTHS BEFORE THE STUFF THAT IS BEING SUBMITTED IS TO PRESENT IT TO YOU. AND EVEN WITH THIS DOCUMENT IS REVIEWING THIS AND SEEING IF YOU GUYS AS MEMBERS OF THIS BOARD HAVE STUFF THAT SHOULD BE ADDED IN TO THIS.
SHOULD IT BE MOVED UP IN THE PROCESS.
WHAT YEAR IT'S BUDGETED. I THINK CAN BE EASILY
FORMALIZED. >> SCOTT, AND ERIC I AGREE WITH YOU BECAUSE THE PROCESS HAS BEEN CONSISTENT.
WE USED TO GET THIS WHICHES YOUR INITIAL WISH LIST.
BIG LIST OF EVERYTHING THAT THE PARKS AND REC DEPARTMENT WANTED.
AND THAT GOT PARED DOWN TO ACTUAL REQUEST.
WE CAN'T SEE THAT FOR THIS BUDGET SEASON.
>> A LOT OF THIS IS TIMING ISSUE.
THERE'S A DATE BY WHICH YOU NEED TO FORM -- YOU NEED TO HARDEN THOSE THINGS ON TO THE LIST. WITH WE KNEW THAT DATE WAS A MEETING OR TWO BEFORE HAND WE COULD GENERATE IDEAS AND TALK ABOUT THAT. NO PROBLEM.
>> AND GET IT INTO YOU. IS THERE A WAY NEXT TIME THAT YOU CAN COME BACK AND GIVE US SOME SUGGESTIONS AS TO HOW IT
MIGHT WORK WITH THE DEPARTMENT? >> YEAH.
I WOULD LIKE TO REVIEW THAT AND MAKE SURE IS -- WHICH I DON'T THINK SHE WILL HAVE A PROBLEM WITH.
AND I THINK THAT WE -- AND I THINK THAT'S SOMETHING THAT
WOULD BE VERY EASILY DONE. >> WHAT ABOUT THE -- I WAS READY
TO MOVE ON TO CEMETERY MONEY. >> I DO HAVE A QUICK QUESTION FOR THE GENTLEMEN SITTING OUT HERE ALSO.
WHAT IS LINE OF DEMARCATION BETWEEN BETWEEN THE WATERFRONT AND THE WATERFRONT TEAM. I SEE THERE'S A LOT OF STUFF.
IS THERE STILL A TEAM AT THE PECK CENTER MAKING DECISIONS ABOUT WHAT IMPACTS THE PECK BECAUSE I KNOW NEIL WAS ALTERNATE ONE TIME MANAGING OR WORKING WITH THAT.
AND I WAS CURIOUS BECAUSE HE'S ASKING ME STUFF ABOUT THE PECK AND I'M LIKE, NEIL YOU'RE ON THE TEAM.
WHAT'S GOING ON. I'M JUST I NEVER HAD A VERY WHAT -- WHAT IS OUR DOMAIN. PARTICULARLY WHEN IT COMES TO WATERFRONT PARK. TO ME THAT WAS HONESTLY THAT WAS AN ENTITY THAT WAS WAY BIGGER THAN I THOUGHT WE SHOULD HANDLE.
AND THEN ALSO I KNOW THERE'S ANOTHER GROUP THAT'S WORKING WITH THE PECK CENTER. BUT I NEVER HEAR THEIR INPUT AND
[00:25:02]
I'M JUST CURE YOUR WHERE OUR BORDERS END AND WHERE THERE'S BEGIN. IF YOU CAN EXPLAIN THAT.>> YOU GUYS AS THE PARK AND RECREATION ADVISORY COMMITTEE I SEE YOU GUYS AS THE WHOLE DEPARTMENT.
ADVISORY OVER THE WHOLE DEPARTMENT.
AND AT ONE TIME THERE WAS A PECK ADVISORY COMMITTEE.
>> IT WAS A PECK COMMITTEE. THEY WERE MORE WELLY CALL BORNE.
I DON'T KNOW IF YOU REMEMBER ELLIE.
THEY WERE A LOT MORE ACTIVE. I HONESTLY DON'T THINK THEY ARE ACTIVE OR ORGANIZED AT THIS POINT.
>> I WOULD BAR MOBE MORE THAN HAPPY TO GET THIS ANSWER FOR
YOU. >> I WANT TO MAKE ONE POINT FOR ANYONE LOOKING AT THE FIRST COLUMN AND THEN THE NUMBER 11 THERE'S A CODE TO EVERY SINGLE ITEM AS TO ITS IMPORTANT FROM 1
ON DOWN. >> THE CODE OF ONE MEAN YOU DO IT. CODE NINE SOMEWHAT DISCRETIONARY. NINE SIMPLY SOURCE OF FUNDING.
THAT'S IMPACT FEE AND ON THE OTHER SHEET CAPITAL IMPROVEMENTS
THERE'S CODES TO TAKE PRIORITY. >> IF YOU CONTROLLED.
COULD YOU SCROLL TO THE RIGHT, PLEASE?
>> THERE WE GO. >> THAT SOURCE FUNDING DOWN AT THE BOTTOM OF THE DOCUMENT WILL TELL YOU IF YOU GO BACK IT WILL TELL YOU RIGHT THERE WHAT THE SOURCE IS TO PAY FOR THOSE IN THE CAPITAL IMPROVEMENT PLANS. NINE WOULD BE IMPACT FEES.
WOULD BE IMPACT FEES VERSES THE REGULAR BUDGET.
>> COULD I ASK ONE LAST THINK REGARDING THE QUESTION OF WHETHER YOU CAN ASSESS IMPACT FEES ON COMMERCIAL PROPERTY.
I THINK PART OF THE DISCUSSION WAS, WELL, YOU KNOW, IF THEY BUILD NEW TANKS OR SOMETHING YOU CAN'T IMPOSE PARKS AND REC
IMPACT FEES ON THAT. >> LOCAL PLUMBER WHO HAS AN
OFFICE. >> BUT ONE IDEA WAS TO PERHAPS FIND OUT WHETHER IT WOULD BE POSSIBLE TO ASSESS THE FEES BASED ON A ZONING CATEGORY. IT MIGHT BE ON CERTAIN KIND OF COMMERCIAL PROPERTY BUT THAT WOULD NOT NECESSARILY APPLY TO ALL NONRESIDENTIAL PROPERTY. I DON'T KNOW WHAT THE LAW IN FLORIDA SAYS ABOUT THAT. THAT MIGHT BE WAY TO DIFFERENTIATE THAT AND -- SEPARATE OUT HOTELS.
>> BECAUSE THEY CLOORLY HAVE IMPACT.
>> IF MY MIND SERVES ME CORRECT. WHEN COMMISSIONER ROSS STOOD UP.
HE HAS DONE EXTENSIVE RESEARCH AND HE HAS YET TO FIND A TOWN OR CITY THAT CURRENTLY DOES HAVE THOSE IMPACT FEES ASSOCIATED WITH COMMERCIAL, COMMERCIAL BUILDING.
>> THIS MUST BE THE FIRST. >> RIGHT.
IF SOMEONE WERE TO FIND THAT TO PLEASE BRING IT TO OUR ATTENTION AND I THINK HE WOULD BE HE WOULD GO FROM THERE.
HONESTLY. I WOULD AGREE WITH WHAT MEMBER PUGH IS SAYING IF YOU LOOK AT THE NEW HOTEL THAT'S BEING BUILT ON ATLANTIC AVENUE, WELL, THE IMPACT TO MAIN BEACH AND OUR PARKS AND BATHROOMS AND ALL THAT.
THERE'S OBVIOUSLY IMPACTS. >> EVERYTHING.
>> THE BASKETBALL COURTS THE TENNIS COURTS.
THE PICKLE BALL COURTS AND PLAYGROUND.
SKATED BOARD PARK. PLAYGROUND EQUIPMENT.
>> CHAIR ROSS. >> WHILE HE'S DOING THAT.
WHAT THIS GROUP LIKE TO HAVE MONTHLY REPORT FOR THE IMPACT
[00:30:05]
>> I SEE THAT. CAN SOMEONE MAKE A MOTION TO
THAT EFFECT? >> I MOVE IT CAN BE RECEIVED FROM THE PARK AND RECREATION STAFF MONTHLY REPORT ON IMPACT FEES AND THEIR SOURCES AND AMOUNT AND POSSIBLE TIME LINES.
DO I HAVE A SECOND. >> SECOND.
>> THE MOTION TALKED ABOUT YOU'RE LOOKING TO HAVE WHAT WAS PRESENTED ON THAT ONE -- ON THAT ONE FORM OF HOW MUCH IS COLLECTED AND SO FORTH. AND HOW MUCH HAS BEEN SPENT ON WHAT HAS BEEN BUDGETS FOR THIS PARTICULAR YEAR; IS THAT
>> THANK YOU. SCOTT DOES THIS EVER CHANGE DURING A BUDGET YEAR? THIS IS THE FIVE-YEAR CAPITAL PLAN. THAT STAYS THE SAME; RIGHT?
WE DON'T NEED TO GET THAT EVERY MONTH.
>> CORRECT. >> BUT IT WOULD BE NICE TO KNOW HOW MUCH IS BEING ACCUMULATED TOWARD THE NEXT YEAR WE ALSO DID SPEND A FEW FEES THIS YEAR. WE DEFERRED A LOT.
>> YES. WE DIDN'T KNOW THEY WERE IN
CAPITAL BUDGET. >> WOULDN'T THE IMPACT FEE TREND BE INDICATIVE OF WHAT IS GOING ON IN THE COMMUNITY?
>> YES. >> ARE THEY GOING UP OR DOWN OR
YOU KNOW? >> THE COMPTROLLER TOLD ME THAT I BELIEVE THAT IT WAS THE YEAR 2019 THAT THE PERCENTAGE THE CITY CHARGES FOR IMPACT FEES IS AT ITS LIMIT BY STATE LAW.
>> MEANING WE CAN'T GET HIGHER PERCENTAGE.
OBVIOUSLY THE CITY WILL BE BUILT OUT.
THERE WILL BE NO IMPACT FEE MONEY.
EVENTUALLY. >> IT WOULD BE VERY SMALL.
THEY MAY BE REMODELLING. OR THE NEW HOUSE GETS BUILT.
>> NOT VERY MUCH BUT ULTIMATELY. >> VERY WELL.
>> WHEN YOU PRESENTED THAT DOCUMENT YOU SAID IT WAS YTV.
I DIDN'T SEE THAT ON THE ACTUAL DOCUMENT WHERE IT AS OF NOVEMBER MAYBE I MISSED BECAUSE IT WAS IN LARGE.
>> I THINK YOU MAY BE RIGHT. >> BUT IF IT'S CAN YOU INCLUDE
>> AS OF -- AS OF NOVEMBER OR DECEMBER.
YOU KNOW, MAYBE IF IT'S NOT SIGNIFICANTLY CHANGING IT'S EVERY OTHER MONTH WHATEVER. IT WOULD BE GOOD TO HAVE THE DATE ON IT. SO WE KNOW WHERE WE ARE.
I JUST DIDN'T KNOW. >> I DON'T THINK IT WAS ON
SECONDLY WOULD BE THE CEMETERY PERPETUAL CARE FUND.
IF YOU COULD CONTROL DOWN KEEP GOING, KEEP GOING.
>> OKAY. SO THIS EXPLANATION ON THIS.
CAN YOU SCROLL UP JUST SO I CAN SEE THE YEAR THE FIRST YEAR.
IF YOU LOOK DOWN AT THE BOTTOM ON THE LEFT-HAND SIDE -- THERE IS TWO ACCOUNTS AT THE BOTTOM. ONE IS THE RESERVE ACCOUNT WHICH SAID 67,000 DOLLARS. THESE ARE ACTUAL.
FOR THE FIRST TWO FROM LEFT TO RIGHT, THOSE ARE ACTUAL NUMBERS.
AND THEN AS YOU MOVE FORWARD, IT'S BUDGETED NUMBERS.
THEY ARE NOT TECHNICALLY EXACT NUMBERS.
BUT THE ONES ON THE LEFT-HAND SIDE ARE.
THAT RESERVE NUMBER OF 67,107 WAS ACTUALLY BROUGHT FORWARD FROM 2017. BASIC MEANING THAT 67,000 DOLLARS -- 67,107 MOVED FROM TWO 2017 TO 2018.
[00:35:02]
THAT IS MONEY THAT CAN BE USED WITHIN THE CEMETERY ACCOUNT.THE ONE RIGHT BELOW THAT IS THE PERPETUAL CARE MONEY THAT CANNOT BE TOUCHED. BASICALLY IT'S CONSIDERED RESERVE THAT REST-D. IT CAN'T BE SOLD FROM BOSQUE BELLO. AS YOU CAN MOVE FROM LEFT TO RIGHT, YOU CAN SEE THAT NUMBER YOU WANT THAT NUMBER TO GROW.
IT ALWAYS DOESN'T GROW. >> CAN I A EXCEL.
67,107. WHERE DOES THAT MONEY GO JUST SO
EVERYONE KNOWS? >> THAT MONEY CAME FROM ITS MONEY MOVED FORWARD FROM 2017 BUDGET THAT BASICALLY TAKES THE EXPENSE -- I'M SORRY THE REVENUE MINUS YOUR EXPENSES FROM THE CEMETERY JUST IN THAT ACCOUNT AND MOVES TO THE 2018 BUDGET.
>> ARE THOSE THE 35% THAT YOU GET FROM THE SALE OF LOTS AND SO FORTH. IS THAT WHAT GOES INTO THE
RESERVE? >> THAT'S 65%; IS IT NOT?
>> IT'S 65% OF EACH. LET'S USE THE ROUND NUMBER.
>> THE CITY'S RESERVE. I THOUGHT THAT RESERVE WAS THE PERCENT THE CITY GETS. AND THE RESERVE RESTRICTED WAS
THE 65% THAT THE -- >> IT'S VICE VERSA.
RIGHT NOW THE RESERVE RESTRICT FORD THE CEMETERY, IF YOU GO UP.
YOU CAN ACTUALLY SEE THE AMOUNT OF MONEY IN 2018 THAT GOES -- IT SHOWS IN THE REVENUE IN -- UNDER.
I THINK YOU HAVE TO GO UP. RIGHT THERE UNDER OPERATING REVENUE ON THE THAT'S THE ACTUAL PERPETUAL CARE.
SEE THAT ACCOUNT RIGHT THERE. IT SAYS PERPETUAL CARE BEING THIRD ONE DOWN. SAYS 66,826.
THAT IS ALL THAT MONEY IS FROM THE SALE OF LOTS.
AND THE PERCENTAGE THAT WE CURRENTLY USE IS 35%.
LET'S SAY YOU HAVE A GRADE FOR 1,000.
35% OF THAT, 350 GOES INTO THE PERPETUAL CARE ACCOUNT.
EVERY TIME A GRAVE THE SOLD. >> THE PERPETUAL CARE ACCOUNT CAN'T BE TOUCHED. IT'S SITTING THERE.
WHEN WE STOP MAKING MONEY IN THE CEMETERY.
IT WILL BE THERE TO HELP IT WILL BE THERE TO FUND THE OPERATION OF THE CEMETERY. RESERVE FOR RESTRICTED CEMETERY.
THAT'S THE SAME THING AS PERPETUAL FUND.
>> TO THE B IT WOULD BE CONFUSING.
TWO DIFFERENT FUNDING MECHANISMS. I THINK BUDGETARY THIS THE MAYBE WHAT THEY ARE REQUIRED TO USE CEMETERY LINGO MAY BE PERPETUAL CARE.
THAT'S THE LINGO USED CEMETERY IN THE CEMETERY.
THE RESTRICTED CEMETERY ACCOUNT ARE ONE IN THE SAME.
>> THAT FIGURE IS CLOSE. IT'S ABOUT 1,000 OFF.
THAT ACTUAL FROM -- THERE MUST HAVE BEEN SOMETHING LEFT OR WHATEVER. BECAUSE IT'S VERY CLOSE TO WHAT THE ACTUAL RESERVE I GUESS WAS -- THAT'S THE PERPETUAL
>> WHERE -- DOES THE CITY GET THE REST OF THAT?
THAT HELPED FUND THE ACTUAL EXPENSES OF THE CEMETERY.
SO DOING THE BUDGET ESPECIALLY WITH THE RESTRICTED FUND YOU'RE ALWAYS TAKING THE NUMBER FROM THE PREVIOUS YEAR MOVING IT
[00:40:01]
FORWARD, ADDING HOW MUCH IS MADE IN THAT -- IN THAT SPECIFIC YEAR PLUS INTEREST OR UNRELATED GAINS OR LOSSES IN THAT INVESTMENT.BECAUSE IT'S IN THE CD'S. I MEAN, I PERSONALLY DON'T KNOW EXACTLY WHERE IT'S INVESTED. BUT I BELIEVE IN CD'S AND
MAINLY. >> I JUST FIND IT CONFUSING THAT, THAT CARE REVENUE IS RESTRICTIVE COUNTED AS REVENUE.
BOUGHT INTO THE REVENUE CATEGORY.
HOW DID THE PERPETUAL CARE BRING REVENUE.
IT DIDN'T. THERE HAS TO BE SOME PLACE TO
RECORD IT. >> IT SHOULD ALMOST BE REPORTED
AS TRANSFER OUT OR SOMETHING. >> IT'S IN OPERATING REVENUE.
IT'S A REVENUE THE CITY RECEIVED.
THAT'S WHY IT'S IN THE OPERATING REVENUE.
>> YEAH. I SHOULD SHOW ON THIS GOING BACK OUT AGAIN. BECAUSE IT ISN'T REVENUE.
>> I WILL LET YOU TAKE IT UP. YOU WOULD THINK THAT'S REVENUE INTO A FUND THAT THE CITY HAS FOR THE -- IT ISN'T A SOURCE OF REVENUE. IT'S NOT THE SAME AS SELL OF
AND HER PERPETUAL IS 35. YOU DIVIDE IN IT CATEGORIES
RIGHT FROM THE BEGINNING. >> RIGHT.
>> YES. >> I HAVE TWO QUESTIONS.
ONE WHO SET UP THE REGULATION OF THE 65/35%?
>> BECAUSE I LOOK THROUGH THE CEMETERY ORDINANCES I COULDN'T FIND IT. I'M CURIOUS WHO SAID THAT?
>> >> DID THE CITY COMMISSION DO IT. OR DID THE PERPETUAL CARE
DOCUMENT ITSELF DO THAT? >> I DON'T KNOW THE ANSWER TO
THAT. >> THE OTHER QUESTION THAT I HAVE WAS ON IT SAYS IN THIS CEMETERY ORDINANCE THAT WE ARE TO INVEST IT BY THE CITIES INVESTMENT POLICY.
CAN WE GET A COPY OF THAT POLICY?
>> OF COURSE. I'M SURE YOU CAN.
>> WOULD YOU MIND GETTING THIS BACK?
>> I THINK THE MAIN THING IN THE POLICY I DON'T THINK THE CITY WANTS TO GET INTO HIGH-RISK INVESTMENTS.
IT WOULD BE HELPFUL TO KNOW WHAT PAULA SAID THEY USE TO INVEST IT WITH. WHETHER THEY HAVE DIFFERENT LEVELS. QUICK QUESTION CAN YOU SCROLL DOWN A LITTLE BIT SO I CAN SEE THE TOP LINE.
RIGHT THERE. THESE ARE ACTUALS.
THESE ARE ACTUALS FROM 2018 AND 2019.
THE FIRST TWO ARE ACTUALS. WE'RE OBVIOUSLY TRENDING DOWN IN TERMS OF SALES OF LOTS. WHAT LOT SALE NUMBER.
WHAT DOES THIS EQUATE TO IN NUMBERS?
>> SALE OF LOTS. >> I'M CURIOUS WHAT ONE LOT
GENERATES IN TERMS OF REVENUE? >> HOW MUCH DOES A LOT COST.
>> 1500. >> THAT 124, 105 REPRESENTS SOME NUMBER DIVIDED BY 1500. JUST CURIOUS.
YOU HAVE TO WAIT IF YOU GET CREMATED.
>> IF YOU WERE TAKE $124,105. LET'S USE $1500.
[00:45:04]
65% OF 1500 IS 975. TAKE $124,000 DIVIDED BY 975 YOUCOME UP WITH 127 LOTS. >> DO WE KNOW WHY IT'S
DECLINING? >> DON'T WE SENSE THE POPULATION
IS GROWING? >> I THINK HONESTLY IN 2018, THERE'S PEOPLE THAT OWED ON LOTS.
AND I THINK THAT YEAR WE STARTED ENFORCING YOU NEED TO PUTIN ON PAYMENT POLICIES. AND THAT'S WHY THAT NUMBER I THINK GOT HIGH THAT YEAR. AND THEN WENT DOWN AS -- HAS CONTINUED TO GO DOWN A LITTLE BIT.
>> ARE YOU SAYING THAT THERE'S REALLY NOT A DECLINE?
>> I WOULD HAVE TO SAY I DON'T THINK THE NUMBERS SHOW A DECLINE. I DON'T THINK THERE'S AS MUCH OF DECLINE AS THOSE NUMBERS SUGGEST.
>> THAT WOULD PROBABLY BE GOOD TO KNOW.
WHAT THE TREND IS. ALREADY CONCERNING THE CEMETERY AND THERE ARE PEOPLE LOOKING INTO THAT.
WE WILL GET A REPORT ABOUT THAT. AND MARKETING PLAN AND A BUSINESS PLAN. AND THOSE THINGS ARE STARTING TO BE ADDRESSED. HOPEFULLY WE WILL GET SOME MOVEMENT ON THAT. ANY OTHER QUESTIONS ABOUT THE
CEMETERY. >> I'M CONFUSED YOU SAY 124 AND
125 THOSE ARE COLLECTIONS. >> YES.
>> THAT'S BASED ON MONIES PAID. >> YES.
>> THAT JUST SHOWS THAT, THAT IS MONEY THAT WAS BROUGHT IN THAT PARTICULAR YEAR. MEANING-- IS THERE MONEY OWED THAT ARE OUTSTANDING?
>> THERE ARE SOME BASICALLY MEANING THAT YOU CAN SOMEONE CAN COME IN. WE HAVE A POLICY WHERE YOU COULD PUT A CERTAIN PERCENTAGE DOWN ON A GRAVE.
AND THEN YOU HAVE A YEAR TO PAY IT OFF.
AND BASICALLY, EVERY MONTH A PAYMENT COMES OUT, SO YES.
GRANTED IF THAT GRAVE HAS TO BE USED THE PERSON WOULD HAVE TO ULTIMATELY PAY THE BALANCE BEFORE THEY USE IT.
>> YOU DON'T SHOW IT AS ACCRUING REVENUE.
WHAT ALICIS DID SAY. IF YOU LOOK AT 2019 AND 2020 AND 2021, THOSE ARE BUDGETED NUMBERS.
THROWS NOT ACTUAL NUMBERS. JUST PROJECTIONS.
>> THEY ARE JUST PROJECTIONS. >> WHAT YOU ARE SAYING THE TREND RESULT OF POLICY CHANGE NOT NECESSARILY DEMOGRAPHIC CHANGE.
BECAUSE WHAT I UNDERSTOOD YOU TO SAY WAS WE CHANGED POLICY SO COLLECT WHICH CAUSED THAT NUMBER TO BE INFLATED AS OPPOSED TO THE
OTHER NUMBERS. >> I THINK IT GOT INFLATED FOR A
>> NO PROBLEM. WE NEED TO MOVE NEXT ITEM.
[7.1 New Member Packet Process]
SUBCOMMITTEE MEETING ON NOVEMBER 3RD THE COMMITTEE SUBCOMMITTEE DISUS THEED ITEM WE WANTED TO PUT IN THE NEW MEMBER PACKET.AND I HAVE THAT LIST HERE. IF ANYONE WANTS IT.
IF YOU WANT TO GLANCE OVER THOSE QUICKLY.
IF THERE'S ANYTHING YOU WOULD LIKE TO ADD.
WE WOULD LIKE TO PUT A DEADLINE TOGETHER OF WHEN THIS INFORMATION NEEDS TO GO ONLINE. THERE WAS DISCUSSION THAT THESE ITEMS NEED BE READILY AVAILABLE ON THE DEPARTMENT'S WEB SITE.
I WAS HOPING THAT I COULD GET SOME FEEDBACK FROM THE DEPARTMENT AS TO HOW LONG THEY THOUGHT IT WOULD TAKE TO GET THIS UP ON THE DEPARTMENT'S WEB SITE.
>> I DON'T THINK IT WILL TAKE THAT LONG AT ALL.
>> HOW ABOUT FEBRUARY 1ST? >> PERFECT.
[00:50:01]
>> OKAY. I DO HAVE A QUESTION.
>> YES. >> ARE THESE THINGS GOING TO GO ONLINE AND TELL MEMBERS TO GO FIND THEM?
>> I'M SORRY. >> IS THIS INFORMATION THEN TO BE PUT ONLINE SO THAT WHEN SOMEONE COMES ON THEY ARE JUST TOLD TO ACCESS THEM? IF THEY NEED TO BE GIVEN.
THEY STILL NEED TO BE GIVEN SOMETHING TO KNOW WHAT TO BE
ABLE TO DO. >>> THE OTHER PART OF THAT IS THE WELCOME LETTER WHERE THEY PUT IN THE GENERAL STATEMENT ABOUT THE SUNSHINE LAW. THE KEY ONLY ADVICES.
FUNDING SOURCES WHICH GENERAL FUNDING THE IMPACT FEE THAT WE NED TO EXPLAIN IS ONLY USED FOR CONSTRUCTION OF BUILDINGS.
OR EQUIPMENT. ABSENCE POLICY TERM LIMITS AND WE COULD ADD THE LOCATION OF WHERE TO FIND THAT INFORMATION.
THE SUNSHINE LAW WILL CONTAIN ETHICS INFORMATION AND UNDER
>> THAT'S IN BI-LAWS ALSO. >> YOU HAVE THE BI-LAWS.
>> I'M TRYING TO GET THIS OFF OUR PLATE.
>> IS THERE ANY MORE DISCUSSION ABOUT IT?
>> I WAS WONDERING IF WE COULD DO A VIDEO OR SOMETHING GET THE LAWYER. SHE'S VERY GOOD AT IT.
>> MISS BACH IF THERE WAS SOME PLACE BECAUSE I KNOW I FELT A LITTLE BIT CONFUSED ABOUT ALL THE IMPACT FEES AND HOW BECAUSE JUST THE WHOLE PROCESS IN ITSELF HOW IT WORKS, YOU KNOW, BECAUSE I HAD TO GO BACK AND LOOK IT UP. BUT ALSO YOU KNOW SOME KIND OF VIDEO OR SOMETHING VISUAL WITH AND IT HELPS IF I HAVE DEFINITIONS. I WILL LEARN A LOT FROM YOU JUST FROM LISTENING. I'M SITTING THERE AND KEEP SAYING I WISH I COULD SIT THERE JUST CALL AND SAY WHAT IS THIS
BUT THAT YOU KNOW SOMETHING THAT THERE'S SOME KIND OF VIDEO FOR NEW MEMBERS UNTIL THEY GET UP TO SPEED QUICKER.
I FLOUNDERED A LITTLE BIT. >> WE ALL DO.
>> IT'S JUST LIKE WHOA. WHAT HAPPENED HERE.
MAYBE WE COULD ADD TO THE ITEMS ONLINE THAT SHORT VIDEO CLIP THAT THE ATTORNEY BACH GAVE ON IMPACT FEES.
AND JUST A LITTLE SHORT SNIPPET. AND PUT THAT ON THE WEB SITE.
AS AN EXPLANATION FOR THE IMPACT FEES.
>> THAT WILL WORK. >> DOES THAT WORK?
>> OKAY. >> THE OTHER THING I WANTED TO MENTION WAS THE RESOLUTIONS HISTORIC RESOLUTIONS ESTABLISHING THE COMMITTEE AND LAYING OUT OUR ROLES AND ALL THAT SHOULD BE ACCESSIBLE SOMEWHERE.
>> IT'S IN THE BI-LAWS IN THE FIRST PARAGRAPH.
WE WILL GET TO THAT AT THE END. >> BY LAWS ARE THE ACTUAL
I CAN GIVE YOU A COPY. I HAVE ALL THE RESOLUTIONS.
ONE THING I DON'T HAVE ORDINANCE THAT CHANGED OUR TERMS. WE WHITE A LETTER TO THE WELCOME LETTER.
THEY ARE SUPPOSED TO GIVE US THAT INFORMATION.
AS TO HOW HOW HER TERMS ARE BEING DETERMINED.
N ONE KNOWS WHEN THEY END OR START.
WE DON'T KNOW WHEN THEY START. WE ALL HAVE DIFFERENT TIMES WE CAME ON THE BOARD. SO IT EFFECTIVE JANUARY ONE OVER 2020 OVER THREE YEARS OR GO BACKWARD.
TO THE YEAR YOU CAME? AND THAT YEAR CATCHES YOUR FIRST YEAR. THEN THE FIRST MOVING FORWARD.
THERE'S GOING TO BE SOME PRORATED TIMES IN THERE.
>> WHICH IS FINE. >> WHICH IS FINE.
BECAUSE I THINK THE MAIN THING WHICH I ACTUALLY DO AGREE WITH THIS. THERE ARE PEOPLE EVERY MONTH
THAT -- >> THAT WAS THE REASONING BEHIND
THIS. >> I ACTUALLY THINK I HAVE IN AN E-MAIL THAT HAS WHEN PEOPLE'S TIME AND WHAT'S BEING PRORATED
[00:55:02]
THAT WE COULD VERY EASILY PROVIDE TO YOU GUYS.>> HISTORICALLY YOU -- YOU CAME IN, IN NOVEMBER.
YOU COME -- WE HAD STAGGERED TERMS. YOUR TERM WOULD BE NOVEMBER OF 2020-'22.
THE POOR CITY CLERK WHEN YOU COME UP.
SHE HAS TO NOTIFY DO YOU WANT TO BE ON AGAIN.
EVERY MONTH ALL THESE PEOPLE ARE COMING DUE.
THEY JUST SAID IT'S REALLY SHOULD WITH LIKE MOST APPOINTMENTS. IF YOU ARE KNEW YOU COME FOR THE TERM OF THE PERSON YOU LEFT. AND YOU FINISH OUT THAT TERM.
AND THEN IF YOU WANT TO RUN AGAIN.
I ASSUME THAT'S WHAT THEY WILL DO ONCE THEY PUT US ON THE SAME.
>> IF I HEARD YOU CORRECTLY. YOU WOULD WANT THAT INCLUDED IN
JUST FOR POINT OF CLARIFICATION. THE WELCOME LETTER WOULD SAY TERMS BEGINNING JANUARY AND SO FORTH.
AND TERMS FOR X NUMBER OF YEARS. YOU WOULDN'T HAVE TO GIVE WHOLE
JUST -- >> IT WILL BE HELPFUL.
ANY ONE OF US COULD LEAVE IN THE MIDDLE OF TERM.
WE DON'T ALL OF A SUDDEN ESTABLISH A NEW TERM.
YOU TAKE THE TERM FOR THE PERSON YOU REPLACE.
>> THAT WILL BE NOT JUST IMPACT FOR US.
NOT THE BIG QUESTION. WHO WILL WRITE THE WELCOME
LETTER? >> YOU PUT WHAT YOU WANT.
I WILL BRING THAT UP AT THE NEXT MEETING.
[7.2 Process for Naming City Facilities]
OKAY. THE NAMING ORDINANCE.EVERYONE WAS SO WONDERFUL ABOUT THIS.
IT WAS WASN'T THAT HARD TO RATE. ONCE YOU LOOK AT OTHER CITY
ORDINANCES IT'S NOT A PROBLEM. >> I ASK FOR LAST TIME.
ANY ADDITIONS SUBTRACTION TO THE ORDINANCE?
>> I HAVE A LOT OF QUESTIONS. >> SOME OF THEM HAVE TO DO WITH
ESTABLISHING A PROCESS. >> CORRECT.
>> THAT WE DON'T -- THAT WE DON'T KNOW WHAT WE DO NOW.
WHAT HAPPENED WHEN THEY BUILD COASTAL OAKS.
WHO NAMED THOSE STREETS DID THEY GO -- LET'S BACK UP A BIT.
STREETS ARE NAMED BY THE DEVELOPER WHEN THEY PUT IN A PLAT. CITIZENS HAVE NOTHING TO DO WITH THE PRIVATE PROPERTY UNTIL THOSE STREET ARE TURNED OVER TO THE CITY FROM THEIR PLAT, THE CITY HAS NOTHING TO DO WITH IT.
THE DEVELOPER NAMES THE STREETS. IF YOU WANT TO CHANGE THE NAME OF CENTER STREET OR SOMEONE SUGGESTED ATLANTIC AVENUE.
SOMEONE SAID -- IT'S IN THE MASTER PLAN.
AND CHANGE IT TO. THAT WOULD BE A PUBLIC.
THAT'S NOT HOW THIS READS. >> AT THE VERY END I THINK THERE'S A SECTION THAT SAYS THE OFFICIAL RENAMING OF EXISTING
STREETS IS GENERALLY PROHIBITED. >> RIGHT.
BUT IN THE INTENT IT IS INTENT OF THIS CODE TO ESTABLISH A SYSTEMIC FOR THE OFFICIAL NAMING OF CITY OWNED STREETS AND
>> IT DOESN'T SAY THAT ALREADY EXIST.
IF WE MAKE -- IF WE RECOMMEND ORDINANCE.
THIS HAS TO BE REALLY CLEAR. BECAUSE ONCE IT'S DOWN.
AS YOU KNOW PEOPLE CAN COME AND CHALLENGE IT.
>> I DID CAVEAT IT AT THE BEGINNING OF THE MEETING THEY ARE NOT GOING TO ACCEPT THIS AS WRITTEN.
THEY WILL CHANGE ALL THIS. THIS WILL BE VETTED BY THE CITY ATTORNEY. IF THERE'S ANYTHING IN THERE THAT SHE THINKS WILL BE PROBLEMATIC.
SHE WILL CHANGE IT. >> WE'RE RECOMMENDING A PROCESS THAT BASICALLY PUTS MORE ADMINISTRATIVE BURDEN ON THE
[01:00:02]
PLANNING DEPARTMENT. AND I DON'T KNOW THAT EVERY TIME SOMETHING GET BUILT WE WANT TO SOLICIT INPUT FOR PEOPLE TO NAME THE STREET. THINK OF THE.WE DON'T HAVE A LOT OF LAND LEFT.
THINK OF THE POTENTIAL. THAT HAS TO GO TO US.
THAT HAS TO GO TO THE CITY COMMISSION.
>> THIS WILL MAKE SOMEONE THING VERY HARD.
ABOUT APPLYING. THE THINK THE GUIDELINES ARE GREAT. THAT'S HISTORICALLY WHAT THEY COMMUNITIES HAVE DONE. I LIVED ORCHARD.
ALL THE STREET HAD APPLE. APPLE BLOSSOM.
PARE COURT. THEY TYPICALLY AS I SAID BEFORE DEVELOPERS NAME STREET AFTER THAT WHICH THEY DESTROY.
THAT WAS A COMMON LOCAL GOVERNMENT SLANG.
DEVELOPMENTS AND STREET ARE NAMED AFTER THAT WHICH THEY DESTROY. I WANT TO BE CONSCIOUS.
I DON'T WANT SHUT OFF. OH, MY GOD.
PUT TOGETHER THIS PLAN. NOW WE HAVE ALL THIS STUFF WE WILL DO. AND NO ONE -- I DON'T KNOW IF ANYONE TALKED TO PLANNING. I DIDN'T.
>> AS SOMEONE PUT IT WHO RED THIS GOES, OKAY ONE YOU TAKEN ALL THE EXTENSIONS OUT WHAT'S LEFT ACCEPT THE PARKS AND REC
IF YOU LOOK AT IT FROM IN OTHER FACILITY.
WE TOOK THE FIRE DEPARTMENT OUT. THE POLICE DEPARTMENT.
WE TOOING ALL OF THE THINGS OUT. RENTED BUILDING.
ALL THESE THINGS WE TOOK OUT. I WAS HARD PRESSED TO FIND ANYTHING THAT WOULD GO TO PLANNING BOARD.
JUST IN CASE, YOU KNOW. THE ONE SECTION ABOUT COST.
THAT'S GOING TO BE UP TO THE OMMISSION.
IN TERMS OF SOMEONE SAY I WILL DONATE MONEY FOR A PARK.
THAT WOULD BE UP TO THE COMMISSION.
>> YES. >> TO ME, YOU KNOW BECAUSE YOU SAY IT. IT HAS TO EXCEED 50%.
IF YOU WANT TO BUILD THREE MILLION PARK YOU HAVE TO KICK UP 80%. WHATEVER.
IT WAS ALL WELL DONE THAT WAY. I WAS CONCERNED ABOUT THE POTENTIAL TOO. TO GET INTO PROCESS WHERE IT APPEARS WE'RE REQUIRING EVERYTHING THAT GETS DONE TO RUN THROUGH THE PLANNING DEPARTMENT. THAT'S ALL.
THAT'S ALL I HAVE. I THOUGHT THE NOMINATION FORM
WAS NICELY DONE. >> I DID TOO.
>> THE ONLY WE NEED TO IDENTIFY THE SITE THAT'S NAMED.
>> I SENT MY COMMENT IN ALSO. >> AS FAR AS THE ORDINANCE, SCOTT WHERE WOULD YOU LIKE US TO SEND IT?
>> I WOULD LIKE TO DISCUSS THAT WITH NAN.
AND SEE IF SHE THEN WOULD LIKE TO TAKE THIS AND PUT IN THE CITY MANAGER'S HANDS. JUST FOR HIM TO TAKE LOOK.
THAT WAS THE ULTIMATE INTENT FOR THE COMMITTEE TO HELP GET THE BALL ROLLING. USING YOUR INPUT IN THE DEVELOPING THIS. SKOLT MAY HAVE INPUT TOO.
SHE SHOULD TAKE A LOOK WITH STAFF, WHICH YOU AND WITH
EVERYBODY. >> THAT'S WHAT I WOULD LIKE TO DO IS FOR NAN TO REVIEW THIS AND IF SHE WANTS TO REVIEW IT WITH STAFF AND THEN TAKE IT THEN TAKE IT TO CITY MANAGER AND WHEN SENT TO CITY MANAGER TO COPY YOU GUYS IN ON IT KNOWING THAT IT'S BEEN
SENT TO HIM. >> COULD I HAVE SOMEONE GIVE A MOST WE SEND THE ORDINANCE AND THE FORM WITH YOUR CHANGES.
>> NOT YET. >> I'M NOT SURE WHAT HAPPENS WITH THIS. I HAVE SOME I GUESS SORT OF
NITPICKY STUFF HERE. >> YOU MAY NOT HAVE THE LATEST
>> CAN I GO THROUGH THEM REAL QUICK.
>> UNDER DEFINITIONS, THERE PROBABLY SHOULD BE A DEFINITION
[01:05:04]
>> CAN WE SAY NAMING OR RENAMING.
>> I MEAN IN NUMBER FOUR YOU HAVE COMMEMORATIVE NAMING.
THERE SHOULD BE IN OTHER PLACES IN HERE ABOUT RENAMING OR
>> PEOPLE NEED TO KNOW THAT THIS ALSO DEALS WITH RENAMING.
THEN UNDER A GUIDELINES FROM NAMING OR RENAMING ITEM NUMBER 2 IS NO CITY OWNED FACILITY SHALL BE NAMED AFTER AN INDIVIDUAL CURRENTLY HOLDING AN ELECTED MUNICIPAL OFFICE.
I THOUGHT THAT YOU HAD TO BE DEAD BEFORE IT COULD BE NAMED.
SOME MEMBERS FELT STRONGLY THAT THERE WAS SOME SORT OF TEMPTATION ON THE PART OF THE CITY COMMISSION TO NAME SOMEONE WHO WASN'T DEAD. CITY OFFICIAL, WE SHOULD PUT IT IN. THAT'S WHY IT WAS PUT IN.
>> WE CAN TAKE IT OUT. >> YOU UNDERSTAND.
>> I UNDERSTAND. >> IN CONFLICT.
>> TAKE IT OUT? >> TAKE IT OUT.
>> SOMEONE READING THIS ISN'T GOING TO KNOW ABOUT THOSE SAME
THINGS. >> ANY WAY, NUMBER FOUR.
STREAM RIVERS LAKES AND CREEKS. STREAMS AND CREEKS ARE KIND OF THE SAME THING. AREN'T THEY?
>> WE STOLE LANGUAGE FROM ANOTHER WE STOLE THE LANGUAGE.
>> EVEN THOUGH THEY ARE NAMED. THEY COULD HAVE BEEN NAME BECAUSE THEY HAVE CREEKS AND RIVERS.
JUST RAISING THE QUESTION. >> I'M JUST ASSUMING THAT WHOEVER WE GOT THIS FROM HAS DONE THAT.
>> NUMBER 7. NAMES SHALL BE GIVEN PRIORITY IN THE FOLLOWING ORDER OF IMPORTANCE.
GEOGRAPHY,CULTURAL, PHILANTHROPY, AND SERVICE.
>> I DON'T UNDERSTAND HOW THAT WOULD WORK IF YOU ARE DEVELOPING A NEW PARK. THE WATERFRONT PARK.
AND SOMEONE CONTRIBUTES A BUNCH OF MONEY FOR THAT.
DOES THAT THEN BECOME THE HIGHER PRIORITY?
>> THESE ARE GUIDELINES. WHEN A COMMITTEE LOOKS AT IT PARTICULARLY IF THEY HAVE MORE THAN ONE APPLICANT FOR A NORM.
SOMEONE WILL SAY THE CITY MANAGER SAID I WOULD LIKE IT NAMED AFTER THE GEOGRAPHY THEN HE SUBMITS AN APPLICATION.
SOMEONE ELSE SUBMITS APPLICATION FOR SOMEONE'S NAME.
SOMEONE ELSE SUPPLIES AN APPLICATION FOR SOMETHING ELSE.
>> ON THE LIST. HOPEFULLY, THE PRIORITY IS I THINK THE INTENT SOMEWHERE THERE WAS A GUIDELINE THAT WE WERE TRYING TO RENAME THINGS SO IT DOESN'T CAUSE CONFUSION.
AND ONE OF THE THINGS THAT DOESN'T CAUSE CONFUSION IS GEOGRAPHY. WE HAVE EGENS CREEK PARK.
THAT'S WHERE IT IS AT. >> I KNOW YOU WANTED TO BE AN ORDINANCE. WE WANTED TO BE AN ORDINANCE NOT RESOLUTION SO IT COBE SOMEWHAT IRONCLAD.
I LIKE THE LANGUAGE THE COMMISSION SHALL MAKE THE DETERMINATION. GEOGRAPHY VERSES CULTURE.
THE COMMISSION SOUL DISCRETION SHOULD BE ABLE TO ENGAGE THIS
>> WE CAN MAYBE ADD THAT LANGUAGE.
>> THEN LATER ON IT MENTIONED THAT IF MORE THAN ONE NAME IS
[01:10:03]
RECOMMENDED THE APPLICANT SHALL BE LISTED IN ORDER OF PREFERENCE. WHOSE PREFERENCE?>> WHERE ARE YOU ON THAT? >> I'M DOWN ON THE SECOND PAGE PROCEDURES FOR NAMING. NUMBER 6-D.
IS MORE THAN ONE NAME THE RECOMMENDED THE APPLICANT SHALL BE LISTED IN ORDER OF PREFERENCE.
I'M WONDER WHO IS PREFERENCE? >> MAYBE WE CAN CHANGE TO
PRIORITY. >> THEN SHOULD BE IN ORDER OF
PRIORITY, NOT PREFERENCE. >> OKAY.
>> JUST AN ORGANIZATIONAL THING. ON PAGE 1-A GUIDELINES FOR RENAMING. NUMBER 7 NAME SHALL BE GIVEN PRIORITY. AND THEN A, GEOGRAPHY.
CULTURAL OR HISTORICAL, PHILANTHROPY AND SERVICE.
NUMBER 8 IS THE CRITERIA. YOU COULD TAKE THE -- BECAUSE THOSE CRITERIA ALIGN WITH THE SAME THINGS IN THE PRIORITY IN OTHER WORDS CRITERIA IS A GEOGRAPHY.
B CULTURAL. C IS PHILANTHROPY.
AND D IS SERVICE. YOU COULD TAKE THOSE AND PUT THEM IN THAT PREVIOUS SECTION. SO ALL THAT IS TOGETHER.
>> OKAY. YOU WANT US TO MAKE NUMBER ONE PRIOR TO A. WE'RE JUST REFERRING IT.
>> I MEAN, IF THE PRIORITY IS A NAME SHALL BE GIVEN PRIORITY, AND A IS GEOGRAPHY, THEN YOU COULD SAY THE CRITERIA IS GEOGRAPHY -- DO YOU UNDERSTAND WHAT I MEAN.
THOSE THINGS ARE -- IT MIGHT GET SMALLER.
>> COMBINE THOSE. >> ON THE SECOND PAGE, B, PROCEDURES FOR NAMING. NUMBER 3, IF NO NOMINATION ARE RECEIVED TO NAME A NEW FACILITY, THEN THE CITY COMMISSIONER OR THE CITY MANAGER SHALL INITIATE NAMING RECOMMENDATIONS.
WHY? IF THERE'S NO ONE SUBMITS A NOMINATION FOR NAMING SOMETHING, THEN JUST FORGET THAT.
GO AHEAD -- >> WE DON'T HAVE TO NAME
EVERYTHING. >> EVERYTHING DOESN'T HAVE TO BE NAMED. WE HAVE TO MAKE SOME SORT OF STATEMENT THAT GIVES THEM PERMISSION TO NAME.
>> WHY? >> THIS THE WHAT I WAS SAYING TO BEFORE. YOUR POINT ABOUT THAT REQUIRES NOT AN ADMINISTRATIVE FUNCTION THAT WE BUILD THE WATERFRONT PARK. AND NOBODY SAID ANYTHING.
WE HAVE TO GO OUT AND SOLICIT FOR NAME.
WHY? >> IF NO ONE SUBMITTED ANYTHING THE COMMISSION CAN DECIDE ON NAME.
>> MAYBE THAT'S HOW YOU WANT TO WORD IT.
BUT >> INSTEAD OF SHALL YOU CAN SAY
>> MAY INITIATE. >> THAT'S IT.
>> SHALL IS A SHALL. THAT MEANS YOU WILL DO IT.
>> MEANS YOU WILL DO IT. >> THEY CAN DO IT ON THEIR OWN.
>> WE NEED TO STRIKE OUT CITY COMMISSIONER AT THE CITY MEETING. OKAY.
THEN ON THAT NUMBER 3. IT WOULD BE IF NO NOMINATION ARE RECEIVED, TO NAME A NEW FACILITY THEN A CITY COMMISSIONER MAY INITIATE NAMING RECOMMENDATIONS. OR MAY NAME THE CITY-OWNED
FACILITY. >> WHY IS THAT NECESSARY? WOULDN'T THAT BE A GIVEN IF -- IF NO ONE SAYS A NAME?
>> I DON'T KNOW. I DON'T KNOW EITHER.
>> WHO DO THE MUNICIPALITY WENT AHEAD AND MADE THE STATEMENTS.
[01:15:03]
MY GUESS WOULD BE THAT SOMEONE WOULD QUESTION THE FACT IT WASNEVER NAMED. >> WHY CAN'T WE SAY THEY MAY NAME IT OR DECIDE NOT TO NAME IT?
>> THEY OR LEAF IT UNNAMED. NAME OR UNNAMED AT THEIR SOLE D DISCRETION.
>> THEY ARE SUPPOSED TO NAME THE FACILITY AND SEND IN APPLICATION. THERE SHOULD BE PUBLIC NOTICE THAT A NAME THERE'S AN OPPORTUNITY TO NAME.
I KNOW THAT SOME MEMBERS THINK THAT'S CREATING ADDITIONAL ADMINISTRATIVE BURDEN. I THINK IT'S IMPORTANT.
THIS IS OUR CULTURE. >> I DON'T THINK THAT I WANT TO WAKE UP IN THE MORNING AND FIND OUT IN THE NEWS LEADER THERE'S NEW FACILITY NAMED BY THE COMMISSION AND I NEVER HAD A
CHANCE TO WEIGH IN. >> THAT'S KIND OF WHAT THE WAY
>> I THINK WHAT YOU COULD IS LEAVE IT IN THERE.
AND JUST SAY LIKE WE TALKED ABOUT JUST HAVE MAY AND THEN WHEN IT GETS TO THE CITY MANAGER OR THE CITY COMMISSION LEVEL, THEY MIGHT JUST READ THAT AND BE LIKE WE DON'T WANT IT.
AND THEN THEY CAN TAKE IT OUT. BUT IF IT'S NOT THERE, THAT
MIGHT NOT EVEN BE ON THE RADAR. >> I LIKE THAT.
>> I AGREE. >> ULTIMATELY THEY WILL REVIEW
THIS. >> I'M COMING TO THE END HERE.
ON PAGE 3 NUMBER 7 THE CITY COMMISSION SHALL ALLOW PUBLIC INPUT AND COMMENT AT NO LESS THAN TWO CITY COMMISSION MEET PRIOR TO COMMISSION APPROVAL OF THE NAMING RENAMING OR RESCINDING OF A CITY OWNED FACILITY.
I THINK IT MEAN TO SAY RESKINNED SKRINDING OF THE NAME OF CITY
>> WE AIN'T GOING TO RESCIND THE FACILITY.
>> NO. >> WON'T THEY HAVE TO DO THIS.
BECAUSE IT'S AN ORDINANCE. IT'S LAW ALREADY.
>> THEY HAVE TO HAVE THAT. BY LAW.
IT'S NOT AN OPTION. >> THEN NUMBER C UNDER 7 ALSO CONFIRM THE NAMING RENAMING OR RESCINDING OF CITY OWNED
FACILITY WITH SUPERMAJORITY. >> IN ORDER TO NAME SOMETHING
YOU HAVE TO HAVE SUPERMAJORITY. >> A SUPERMAJORITY IS OVER HALF.
THAT'S JUST A MAJORITY. >> THAT'S A MAJORITY.
SUPERMAJORITY IS EVERYBODY ISN'T IT?
>> A MAJORITY HAS TWO-THIRDS. THERE'S DIFFERENT KIND OF SUPERMAJORITIES. SUPERMAJORITY OF 65, 75.
WE CAN CERTAINLY CHANGE IT TO MAJORITY.
>> JUST RAISING A QUESTION. I'M NOT SURE WHAT YOUR INTENT
WAS. >> WHAT IS A SUPERMAJORITY.
>> I SHOULD BE DEFINED IN GOVERNMENT DOCUMENTS.
>> I SHOULD. >> WE CAN MAKE IT MAJORITY IF
EVERYONE -- I THINK A MAJORITY? >> OKAY.
>> THREE AND FIVE DOES -- >> THAT'S A GOOD CHANGE RIGHT HERE. HOW MANY COMMISSIONERS ARE
REQUIRED TO APPROVE THIS? >> THREE OUT OF FIVE.
>> IT'S JUST A MAJORITY. ACTUALLY -- YOU WANT THREE OUT
OF FIVE OR FOUR OUT OF FIVE. >> YOU CAN SAY THE MAJORITY.
>> TRYING TO MAKE IT DEFENDANT? >> YEAH.
>> THAT'S PRETTY FUNDAMENTAL. >> IF SOMEONE WANTS TO GO RENAME SOMETHING THAT'S BEEN ON THE BOOKS FOR A LONG TIME IT SHOULD
BE MUCH MORE DIFFICULT. >> YES.
>> THAT'S WHERE I THINK THE DISCUSSION DOES THIS NEED TO BE
UNANIMOUS BY VOTE. >> I THINK YOU SHOULD BREAK THOSE TWO. HOW ABOUT RENAMING REQUIRES
UNANIMOUS VOTE? >> YOUR CHOICE.
>> SO UNANIMOUS FOR RENAMING. AND THEN D I HAVE A NOTICE.
THAT SAYS WOW. THE CITY COMMISSION SHALL HAVE FINAL APPROVAL IN THE ABSOLUTE DISCRETION TO GRANT OR DENY A NOMINATION FOR ANY REASON OR NO REASON.
REALLY? >> DON'T YOU THINK THEY OUGHT TO
BE REQUIRED TO PROVIDE A REASON? >> WHY THEY DECIDED NOT TO GRANT
A NOMINATION? >> I COULD THINK OF A MORAL
[01:20:04]
ISSUE OF YOU KNOW YOU HAD YOU MAY NOT WANT TO BRING UP THE REASON THAT THEY YOU DON'T WANT THE FACILITY OR RESCINDED THE NAME OF THAT BECAUSE OF THAT REASON.I'M SURE SOMEONE WOULD FIGURE IT OUT IN THE NEWSPAPER.
>> I UNDERSTAND WHAT YOU ARE SAYING.
WE WILL APPLY TO ANY SUGGESTIONS.
I DON'T THINK YOU NEED A REASON. YOU COULD GET THREE OR FOUR DIFFERENT NAMES FOR A FACILITY. YOU DON'T HAVE TO GIVE A REASON
FOR EACH ONE. >> MAYBE I'M JUST TRYING TO FIND THE WORDING. IT'S SO AUTHORITARIAN.
>> OKAY. AND THEN NUMBER 13 IF THE CITY COMMISSION RESCINDS A NAME THAT'S BEEN ASSIGNED TO A CITY-OWNED FACILITY, THE CITY SHALL INITIATE THE NAMING PROCESS WITHOUT DELAY. THAT'S KIND OF LIKE THE OTHER ONE. WHERE WHY? WHY DO WE HAVE -- IF YOU TAKE A NAME FROM SOMETHING.
WHY DO YOU HAVE TO RENAME IT? >> SO PEOPLE CAN FIND IT.
>> SO YOU CAN FIND IT. [INAUDIBLE] IT MAY MEAN LIKE THE OTHER THING JUST CAME INTO MY HEAD RENAMING IT MIGHT IT COULD BE RENAMED BACK TO THE ATLANTIC RECREATION CENTER OR THE ATLANTIC -- NOT NECESSARILY AFTER AN INDIVIDUAL.
MAYBE IN THAT INSTANCE, DOES THAT MAKE --
>> EVERYTHING THOSE HAVE A NAME. INFORMALLY KNOWN OR NOT.
THIS KIND OF MAKES IT SOUND LIKE OH, MY GOD WE GOT TO NAME THIS
AFTER SOMEONE. >> YOU COULD NAME IT AFTER
>> OR A NUMBER. >> MAYBE JUST NEEDS TO BE WORDSMITHED. UNDER EXEMPTIONS D, NUMBER 2, I'M GOING DOWN TO THE FOURTH LINE -- OR THIRD LINE 35% OF THE EFFECTED PROPERTY OWNER WITH L LINEAR FRONTAGE SIGN A PETITION. DO WE NEED TO SIGN A PETITION.
COULDN'T THEY JUST SAY SUPPORT A CHANGE.
MAYBE A PETITION ISN'T RIGHT. HOW DO YOU KNOW IF YOU DON'T
HAVE SOMETHING IN RATING? >> THEN SAY THAT.
THEY NEED TO SUPPORT IN WRITING. NOT THAT IT'S NECESSARILY A
>> MERCIFULLY THAT'S ALL I HAVE. >> I HAVE ONE QUICK QUESTION.
UNDER NUMBER 9. WHERE IT SAYS SUFFICIENT CAUSE SECTION 3. WHAT DOES THAT --
>> THERE'S SUFFICIENT CAUSE AND I HAVE DIFFERENT VERSION.
LIST THE SUFFICIENT CAUSES IN THAT SECTION.
SO THAT YOU CAN GET OUT AND LOOK AT THE REASONS WHY THEY NEED TO
BE RESCINDED. >> THAT'S ALL I HAVE.
>> THAT WAS AN ERROR THAT I -- >> THAT'S FINE.
>> SOMEWHAT OF A NIGHTMARE. >> THEN I AM GOING TO DRAW A MOTION AND BRING IT BACK TO THE NEXT MEETING FOR APPROVAL WITH
THE CHANGES. >> ONE MORE LITTLE THING ON THE
>> IT SAYS THIS NOMINATION FORM IS TO ESTABLISH A SIMILARIC AND CONSISTENT APPROACH. FOR THE OFFICIAL NAMING OF PUBLIC FACILITIES. NO.
THE NOMINATION FORM IS JUST A FORM TO FILL OUT.
NOT TO ESTABLISH -- THE POLICIES ESTABLISH A SYSTEM CONSISTENT APPROACH. NOT THE FORM.
>> WE GOT CAUGHT UP IN THE LEGALEES OF THINGS.
AND WE TRIED TO CARRY OVER FROM WHAT -- SAM TOOK -- IT WAS CUT
AND PASTE. >> WE COULD SAY THIS NOMINATION SUPPORTS IS TO ASSIST IN THE ESTABLISHMENT OF A SYSTEMIC.
JUST ADD A WORD OR TWO. TO ASSIST IN ESTABLISHING SYSTEMIC APPROACH. > I WILL TAKE THOSE INPUTS.
[01:25:01]
I JUST READ IT AS THE NOMINATION FORM IS FOR THE OFFICIAL NAMING OF PUBLIC FACILITIES. FOR FERNANDINA.
YOU YOU WILL ADD THE WORDS "TO ASSIST."
AND ESTABLISH IN SYSTEMIC. >> OKAY.
>> YOU DON'T NEED TO SAY APPLICANTS CONTACT INFORMATION.
IT ASK FOR NAME NUMBER AND ALL THAT TOUGH.
IT'S OBVIOUS THAT, THAT'S WHAT IT IS.
>> THEN THE BLOCK OF COPY. POLICE PROVIDE DETAILED JUSTIFICATION FOR THE PROPOSED NAME.
PERIOD. >> ENSURE THAT ALL CRITERIA PER CITY ORDINANCE HAVE BEEN MET AND SUPPORTING DOCUMENT WITH THIS FORM. THAT'S ALL.
JUST A LITTLE LESS. [INAUDIBLE]
I CAN GIVE THAT TO YOU. >> WE CAN DO THAT HERE.
THAT'S RIGHT. WHERE ARE IS SUNSHINE LAWS?
>> IT SOUNDS LIKE BOTH THE NAMING ORDINANCE DRAFT ALONG WITH THE NEW MEMBER APPLICATION WILL BE BROUGHT BACK TO THE NEXT
>> OKAY. I WILL GET THOSE CHANGES ON THE ORDINANCE AND MEMBER ROBERTS WILL GET YOU ONE FOR THE APPLICATION. HOPEFULLY AT THAT POINT, WE CAN TAKE IT FROM THERE AND MOVE IT FORWARD TO THE CITY MANAGER'SES
OF. >> I THINK IT'S GREAT THE SUBCOMMITTEE STARTED THIS AND G GOT THE BALL ROLLING ON IT. I THINK THE CITY MANAGER WILL BE HAPPY WITH THAT AS WELL. MOVING FORWARD IN THE RIGHT
ALL RIGHT. NEXT UP COMPREHENSIVE PLAN.
[7.3 Comprehensive Plan: Goal 6 - Recreation and Open Space Element (Process and Vision)]
WE'RE STILL LOOKING FOR A PROCESS.MEMBER BARTELT YOU ASKED FOR TIME TO THINK ABOUT IT.
>> YEAH. THE IT'S MY UNDERSTANDING THAT THE PLANNING DEPARTMENT WAS GOING TO HIRE SOMEONE TO DO THIS? OR I'M JUST ASKING A QUESTION.
IS THAT PROCEEDING? WHAT IS THE UPDATE ON IT?
>> I DON'T KNOW THE ANSWER TOW THAT.
>> IT'S ONE OF THINGS WHERE I THINK IT WILL BE A WHILE BEFORE THERE'S A REAL I DON'T WANT TO SAY A PROCESS.
I THINK THERE'S ONE. I KNOW THAT WILL MEMBERS IN THE COMMUNITY WHO HAVE ALREADY STARTED WRITING CERTAIN SECTIONS OF THE COMPREHENSIVE PLAN. IF ANYONE HAS MORE INFORMATION ON IT THAN THAT I KNOW SOMEONE WAS OR IS BEING HIRED TO ASSIST, I AM NOT SURE WHAT IN CAPACITY AND WHAT AREAS.
I'M PRETTY SURE THERE WAS. IF YOU HAVE ANY OTHER
INFORMATION. >> THE PLANNING ADVISORY BOARD SUBMITTED TO THE COMMISSION BOTH BUDGETARY ITEMS FOR THE HIRING OF CERTAIN SPECIALIZED CONSULTANT FOR THE TUNE OF MAYBE I THINK 250,000 OR SO. TO PAY FOR THAT.
AND THEN THERE WOULD BE TWO COMMITTEES ONE IN INTERNAL COMMITTEE COMPOSED OF RECREATION STAFF AND OTHERS AND WITHIN THE CITY THE CITY ENGINEER, ET CETERA AND THEN EXTERNAL COMMITTEE WITH STAKEHOLDERS INCLUDING AT LEAST ONE STAKE OLDER FROM THE ENVIRONMENT COMMUNITY.
ONE FROM THE DEVELOPER COMMUNITY.
ONE FROM THE QUOTE RESIDENTIAL COMMUNITY.
WHAT THAT MEANS ET CETERA AND THIS IS GOING TO WORK IN PLANNING AND ADVISORY BOARD WOULD TAKE A LOOK AT ALL THIS AND MAKE RECOMMENDATIONS BASED ON IT TO THE COMMISSION AND THE COMMISSION WOULD HAVE THE FINAL SAY MEANWHILE THERE'S AN INDEPENDENT GROUP AFFILIATED WITH THE AMELIA TREE CON SERVE CONSERVANCY GOING THROUGH THE COMPREHENSIVE PLANS TO MAKE SUGGESTIONS FOR CONSIDERATION BY THE TWO COMMITTEES.
[01:30:02]
THAT SEEMS SMALL. CITIZEN GROUP HAS BEEN REACHING OUT TO SPECIAL LIST, ENGINEERS. HISTORICAL PRESERVATION AND SO FORTH. THERE'S BEEN A LOT OF GROUP THAT HAVE ALREADY DONE THERE'S ONE THEORY THAT IS HELD BY THE PLANNING ADVISORY BOARD THAT CONCURRED WITH BY THE PLANNING DEPARTMENT THAT THERE WILL MINOR CHANGE COUPLE OF THE GOALS WILL BE REVISED. THE DOCUMENT WILL CHANGE THE WORD SHALL TO MUST. WHICH NEW TREND AND COMPREHENSIVE PLANS AND THAT WILL BE THAT.WHEREAS THE SMALL GROUP HAS BEEN LOOKING VERY CRITICALLY SAYING WE REALLY NEED TO HAVE A BETTER LOOK AT WHAT OUR TRUE ECONOMY IS REALLY NEED TO DO MORE FOR HISTORICAL PRESERVATION.
NEED TO DO MORE FOR THE ENVIRONMENT.
THOSE CHANGES ARE AMBITIOUS. THEY ARE TRACKED SO THAT TWO COMMITTEES EXTERNAL AND INTERNAL AND THE EXTERNAL COMPONENT AND PLANNING ADVISORY BOARD CAN TAKE A LOOK AND SEE WHAT'S HAPPENED.
THIS WHOLE PROCESS WILL TAKE SOMETIME.
>> ALL RIGHT. I GUESS MY REASONING FOR BRING THING UP IS HOPEFULLY AT SOME POINT, THIS COMMITTEE WILL GET
>> THE RECREATION AND OPEN SPACE ELEMENT.
THAT'S WHAT I WANTED TO DISCUSS. BECAUSE I WOULD FEEL VERY UNCOMFORTABLE IF THE PARKS AND RECREATION COMMITTEE WAS LEFT
OF THE WHOLE ELEMENT. AND SO THIS WAS WHAT I WAS HOPING TO DISCUSS AS TO IF WE NEED TO CONTACT SOMEONE; IF WE NEED TO TALK TO PEOPLE. WHO DO -- WHAT APPROACH DO YOU WANT TO TAKE? BECAUSE I THINK IN MANY RESPECTS THE GROUP OF THE TREE CONSERVANCY HAS VALID POINTS.
THE ECONOMY HAS CHANGED. THERE'S LOTS OF THINGS THAT HAVE CHANGED IN OUR COMMUNITY SINCE LAST TIME WE DID THIS.
>> WHICH WAS TEN YEARS AGO. >> AND SO THERE ARE SOME THING THAT WE NEED MAYBE SOME BROAD PHILOSOPHICAL VIEWS THAT WE MAY WANT TO PUT OUT THERE FOR THE INTERNAL AND THE EXTERNAL COMMITTEE TO CONSIDER. SUCH AS WE DON'T NEED TO BE AEFAEFD ADDING MORE FACILITY.
I DON'T SEE PARKS AND REC ADDING THAT MUCH MORE ANYMORE.
WE'RE PRETTY -- WE'RE MAXED OUT. AND WE REALLY NEED A CONCENTRATION ON MAINTENANCE AND FACILITIES.
AND WE NEED TO BE LOOKING TO OTHERS FOR SOURCES OF OTHER SERVICES. JUST ON THE OTHER DAY I WAS ON THE NASHUA COUNCIL OF AGEING WEB SITE.
THESE PEOPLE HAVE SO MANY RESOURCES FOR THE OLDER POPULATION IN OUR COMMUNITY. AND WOULD BEHOOVE US TO PUT A LINK ON OUR PARKS AND RECREATION PAGE AND THERE'S EXTRA CARD GROUPS. PILATES CLASS.
THERE'S A CLASS ON TECHNOLOGY. THEY HAVE A GROUP HERE.
THERE'S KARAOKE NIGHT. >> SEE IF THERE'S DUPLICATION.
IF THERE'S A DUPLICATION OF SERVICES.
NASHUA COUNTY PAYS FOR THE NASHUA COUNCIL ON AGING.
>> AND THEY HAVE TRANSPORTATION. >> AND WE COULD CAPITALIZE ON THAT. RATHER THAN BURDEN THE CITY WITH ADDITIONAL SERVICES, THOSE TYPES OF THINGS COULD BE PIGGYBACKED.
AND ARE THERE CERTAIN THINGS THAT THE COUNCIL ON AGING WOULD
WANT US TO DO? >> IS THE QUESTION WHO IS DRIVING THIS PROCESS? SO WE DON'T GET CAUGHT UP DOING THING THAT WE'RE NOT GOING TO HAVE A VOICE TO DO.
>> RIGHT. EMPTY MAKE THING DECISION ON OUR OWN. WHO IS DRIVING THIS PROCESS?
IS THE CITY MANAGER DRIVING IT? >> IS THE IT WOULD BE HAPPY TO CALL DALE AND SET UP AN APPOINTMENT SUGGESTION TO DISCUSS ONE CONCERN IS NOT BEING LEFT OUT IN THIS PROCESS AND MAYBE HAVE A LIAISON FROM THE PARKS AND RECREATION ADVISORY
[01:35:01]
COMMITTEE BE REALLY INVOLVED AND CONSTANTLY REPORTING BACK TO THE BOARD. THE LARGER SCALE.BUT INSTEAD OF BEFORE I THINK REACHING OUT TO DALE, I THINK THIS COULD BE ANSWERED -- I DO BELIEVE NAN CAN ANSWER THAT QUESTION. IN HOW SHE WOULD LIKE TO MOVE
FORWARD WITH THOSE. >> I WOULD ASSUME SHE WANTS TO
AND WANTS HER STAFF TO BE INVOLVED.
>> RIGHT. >> I THINK I WOULD LIKE TO TALK TO HER ABOUT THAT. LET HER KNOW YOUR CONCERNS AND WHAT SHE WOULD LIKE YOU TO DO LIKE AT THIS MOMENT TO LET WHO TO TALK TO MAKE SURE THAT THE PRIOR COMMITTEE IS NOT BEING
LEFT OUT. >> CAN YOU DO THAT AND FOLLOW UP
I WOULD LIKE TO TALK WITH HER TOMORROW ABOUT IT AND SEND YOU GUYS A FOLLOW UP E-MAIL BY THE END OF THE WEEK IF NOT EARLY
>> ANYONE ELSE HAVE ANYTHING ON THE AGENDA?
>> ARE YOU GUYS OKAY WITH THAT? >> SURE.
[8. STAFF REPORT]
JUST A QUICK STAFF REPORT. ONE THING AND I DID TALK TO NAN ABOUT THIS TODAY. I THINK WHAT WE WILL DO MOVING FORWARD WE PROVIDE OF THE MONTHLY REPORT TO THE CITY MANAGER WHICH IN TURN GETS SUBMITTED TO THE CITY CMMISSION. I THINK MOVING FORWARD OUR PLAN WILL BE TO PRESENT THAT SAME UPDATE TO YOU GUYS SO YOU SEE EXACTLY WHAT THE CITY COMMISSION IS RECEIVING FROM US.
BUT BESIDES THAT FOR THIS MONTH I DID TAKE SOME POINTS OUT OF THERE TO LET YOU KNOW A FEW THINGS THAT GOING.
OBVIOUSLY, WE HAVE THE TREE LIGHTING OR HAD THE TREE THAT WAS INSTALLED AT THE END OF CENTER STREET.
MYSELF AND WIFE AND TWO KIDS DOWN THERE.
WE VIDEOED THE TREE LIGHTING. INSTEAD OF OUR NORMAL LARGE TREE LIGHTING. THE REAL TRY GOT INSTALLED AT THE POCKET PARK. AS WELL.
WE DID INSTALL TWO NEW HORSESHOE PITS THAT WERE REQUESTED FROM SOME AREA INDIVIDUAL THAT LIVE CLOSE BY.
AND THEY HAVE USED QUITE A BIT. I THINK THAT'S A REALLY GOOD THING. THERE'S A FOOD DRIVE AT THE MLK CENTER THIS WEEKEND FROM 8:00 TO 10:00 ALONG WITH COVID TESTING.
THAT THE BEING PUT ON BY BARNIBUS AND ANOTHER ORGANIZATION THE SPORTSMAN ASSOCIATION HAS BEEN DOING A LOT OF VOLUNTEERING AND WORKING WITH STAFF.
>> IS THAT SATURDAY? >> THAT'S SATURDAY FROM 8:00 TO
10:00. >> THERE WERE 11 TREATS PLANTED IRRIGATION TO HELP GET THEM - GOING.
VERY RECENTLY ENGINEERING FOR SEASIDE PARK WAS COMPLETED.
AND APPLICATION SENT TO FPE FOR PERMITTING.
I BELIEVE THAT IS FOR THE NEW BOARDWALK.
WALKWAY RIGHT THROUGH THIS. BECAUSE IT'S BASICALLY DETERIORATED. AND IT COULDN'T BE FIXED.
IT'S BEING -- HAVING TO BE REDONE.
>> WHERE WAS THIS AT? >> SEASIDE PARK.
>> AT THE END OF SADDLE ROAD. >> OKAY.
SOME INVASIVE CONTROL MEASURES IN THE GREENWAY.
BASICALLY COMMENCED IN SEPTEMBER.
WILL BE FINISHING IN DECEMBER. THAT'SES A GRANT THAT'S RECEIVED AND BASICALLY EVERY YEAR THEY GO IN AND THEY ARE IN THE PROCESS OF TRYING TO REMOVE INVASIVE THROUGHOUT THE GREENWAY.
>> JUST ON THAT ONE POINT. I THINK IT MIGHT BE GOOD TO MAKE SOME SOFT ANNOUNCEMENT ABOUT THAT.
[01:40:01]
SOMETIMES WHAT HAPPENS IN THE CONSERVATION COMMUNITY, PEOPLE SEE THINGS BEING REMOVED THEN THEY PANIC AND IT GOES VIRAL ON SOCIAL MEDIA. AND IT'S MUCH ADO ABOUT NOTHINGIN THIS PARTICULAR CASE. >> MAKE SURE PEOPLE KNOW.
THAT THESE ARE INVASIVE. >> WHAT ARE THE INVASIVE?
>> CATHY RUSSELL CAN ANSWER THAT.
MEANING WHAT TYPE OF? >> THERE'S A TALO I BELIEVE A
>> JUST ITEMS LIKE THAT. >> AT SOME POINT.
I DON'T KNOW IF MISS RUSS SL INTERESTED OR NOT.
THEY HAVE BEACH BECAUSES GROUP THAT CLEANS UP THE BEACH.
AND THEY ARE HAPPY WITH THAT. SOME PEOPLE WALK THE GREENWAY A LOT. I DON'T KNOW IF SHE WANT TO START GREENWAY AMBASSADORS. BUT IT MIGHT WORK OUT THAT THEY ARE TAUGHT SPECIES. THEY NEED TO REMOVE THAT EVERY DAY GO OUT AND WALK THE DOG. YOU KNOW, IT'S SOMETHING --
>> WE STILL DO NOT HAVE FINALLY I JUST PUT WE STILL DON'T HAVE INDOOR RENTALS GOING ON. DUE TO COVID AND I DON'T KNOW IF THAT WILL BE EXTENDED OR NOT. AM I CORRECT IN SAYING THAT'S THE END OF DECEMBER. THANK YOU.
>> LIKE I SAID THESE -- I THINK IT'S GOOD IDEA TO PUT THAT IN PACKET. THE MONTHLY PACKET OF WHAT BEING
SENT TO THE COMMISSION. >> THAT WOULD BE GREAT.
[9. OTHER BUSINESS]
OKAY. ON TO BY-LAWS.>> I HAVE ONE THING. WE HAVE JANUARY 7TH I THINK SUBCOMMITTEE MEETING SCHEDULED. I PERSONALLY WOULD LIKE TO RECOMMEND THAT WE TRY TO DO SOME OF THIS REMOTELY INITIALLY THROUGH PARK AND REC DEPARTMENT TO SUBMIT.
A LOT OF FOLKS HERE WOULDN'T PROBABLY BE ABLE TO PARTICIPATE IN THAT. AND GIVEN HOW THINGS ARE GOING INEVITABLY. I'M TRYING I'M SURE AVOID AS MUCH INDOOR SMALL CONTACT AS POSSIBLE.
I'M WONDERING IF WE CAN JUST YOU WERE TALKING ABOUT ERIC.
THAT'S THE NEED FOR MOVING AHEAD TO PUT THE PRESENTATION TO THE CITY COMMISSION OF OUR WORK PLAN WHAT WE DID THROUGH 2020.
AND I KNOW IT'S BEEN -- >> THOSE FOLKS THAT HAVE IDEAS ARE NOT GOING TO BE TONS OF THINGS.
WE COULD START BY HAVING IT SUBMITTED AND COME UP WITH A DOCUMENT. I THINK IT'S A GOOD IDEA.
ANYONE WHO THAT MEETING SET FOR JANUARY 7 AT 1:00.
AND I BELIEVE IT WAS IN THE MINUTES WE CHECK ON A LOCATION
FOR US. >> IT HASN'T BEEN POSTED YET.
I HELD OFF ON THAT. I KNOW THERE WAS A POSSIBLE CONCERN ABOUT HOW TIGHT THE UPSTAIRS ROOM WAS.
I MEAN, WHAT WE -- WHAT ANOTHER OPTION IS LIKE MEMBER PUGH SAID SOMEONE COULD WRITE THE REPORT AND JUST BRING IT TO A -- BRING IT TO ONE OF THE MEETING. IF COULD BE REVIEWED AT THAT
POINT. >> I THOUGHT IF WE DID LIKE WE DID WITH THIS. WE ALL -- IF ANYONE HAD ANYTHING THEY THOUGHT RELEVANT THAT WE WOULD ACCOMPLISH THROUGH SUBMIT IT TO YOU KNOW THAN OR YOU AND THEN HAVE A COMPREHENSIVE THING PUT TOGETHER AND BROUGHT TO MEETING.
WE WILL MEET THE FOLLOWING TUESDAY.
>> RIGHT. AND IF THAT AREA IS UNCOMFORTABLE JUST THERE ARE OTHER OPTIONS.
YOU DO NOT HAVE TO MEET THERE. YOU COULD MEET IN THE AUDITORIUM. THAT'S A LARGE ROOM.
>> I JUST DON'T KNOW HOW MUCH -- HOW MUCH THERE'S GOING TO BE IN TERMS THE OF CONTRIBUTING.
GIVEN THE WAY 2020 IS GOING. WHAT YOU ARE SAYING NOT HAVE THE
[01:45:02]
SUBCOMMITTEE METING BUT JUST DOING THE REGULAR MEETING.BUS SOLICITIM PUT FROM PEOPLE TO FOR IDEAS OF WHAT WE WANT TO
BASICALLY YOU WOULD SEND I BELIEVE WHAT MEMBER PUGH IS SAYING YOU WOULD SEND WHAT YOU WOULD LIKE TO BE INCLUDED IN THAT. AND THEN STAFF WOULD IF I'M CORRECT ME IF I'M WRONG. STAFF WOULD PUT IT TOGETHER IN A
REPORT. >> UNLESS THERE'S -- THERE'S AN IMMEDIATE EMERGENCY AND WE DO THAT AT THE MEETING.
>> IT'S NOT -- YOU WANT THE KOIT BUT THERE'S NO IMPENDING EMERGENCY. THERE'S NO TIME LINE.
>> WHAT WE COULD DO. YOU COULD SUBMIT TO ONE OF US.
WE COULD COMPILE A LIST. AND THEN AT THE JANUARY MEETING, FOR WHENEVER MEET THANK YOU DECIDE, STUFF COULD BE ADDED TO THAT. STUFF COULD BE TAKEN OUT DURING THAT MEETING. AT THAT POINT SOMEONE WITHIN THE GROUP COULD TAKE IT AND WRITE IT FROM THE BOLD POINTS THAT WERE
PUT ALL TOGETHER. >> IT'S JUST A SUGGESTION.
>> WOULD NAN BE WILLING TO SEND OUT SOME SORT OF NOTICE TO ALL
THE MEMBERS SOLICITING FOR -- >> I THINK CAN DO THAT.
I COULD SEND AN E-MAIL OUT SOLICITING WHAT YOU WOULD LIKE TO HAVE IN THE 2020 REPORT. AND THEN I WILL TAKE THOSE RESPONSES AND PUT IT IN A WORD DOC.
AND THEN I THINK WE WOULD JUST PRESENT THAT AND HAVE IT FOR THE JANUARY MEETING AND THEN YOU GUYS COULD DISCUSS IT ADD STUFF AT THAT POINT. TAKE STUFF OUT.
AND I THINK ONE OF YOU COULD TAKE IT FROM THERE AND WRITE IT.
FOR OUR NEW MEMBERS YOU ARE ASKING THEM FOR WHAT?
>> RIGHT. I THINK IT WOULD BE DIFFICULT YOU KNOW. THERE'S SOME STUFF THAT THEY COULD ADD. THEY ARE INVOLVED IN THE NAMING PROCESS. I MEAN ANY KEY POINT THAT I THINK THAT THIS BOARD HAS DONE THROUGHOUT 2020 NEED TO BE ADDED
INTO THAT REPORT. >> THAT'S WHAT I WANTED.
KEEP DOING WHAT THE BOARD DID. >> FOR EXAMPLE, ALICIA IS PULLING THAT UP YOU KNOW -- THIS WAS THE PREVIOUS ONE.
>> THAT WAS LIKE TWO YEARS AGO. IT WAS A WHILE AGO.
>> ONCE WE COME UP WITH THE IDEA AND AGREE.
I ASSUME YOU CAN UPDATE THAT POWERPOINT.
>> AND YOU'RE GOING TO HAVE SOME OF THOSE THINGS THAT WE DON'T KNOW. YEAH RIGHT.
NOT NECESSARILY. THIS IS ABOUT WHAT WE HAVE DONE.
BECAUSE IT LOOKED LIKE THERE WAS STUFF ON THERE THAT LOOKED LIKE HAD DONE. ANYWAY.
>> I THINK MORE SO THAT THE REPORT SHOULD BE MORE GEARED TO
WHAT THEY HAVE ACCOMPLISHED. >> BUT IT CAN EASILY -- US A
FORMAT LIKE THIS. >> IF WE COULD DO IT THAT WAY, THAT WOULD BE HELPFUL. AND THEN I DO HAVE ONE OTHER ITEM. THIS CAME UP IN BY-LAWS.
THERE WAS SOME CONFUSION ABOUT GETTING A NOTICE FOR AGENDA ITEMS. AND THE BY-LAWS STATE WE SHALL GET NOTICE FOR REQUEST FOR AGENDA ITEMS. I THINK PARTICULARLY IMPORTANT FOR THE TWO NEW MEMBERS.
TO KNOW THAT. I THINK THERE WAS SOME CONFUSE BECAUSE OUR CHAIRPERSON SENT AGENDA ITEM TYPE THINGS.
I THOUGHT IT MISSED IT AGAIN. WHERE DID THE REQUEST.
OH, MY GOSH. THIS MEETING WAS SO EARLY.
IT WAS REALLY EARLY. I SAID OH NO DID I MISS ANOTHER E-MAIL? AND JUST LIKE WELL WEED THAT AGENDA. THE CHAIRPERSON.
THAT'S NOT WHAT THE BY-LAWS SAID.
SOMEONE JUST NEEDS TO MARK YOU KNOW SO MANY DAYS BEFORE
REMINDER FOR AGENDA ITEMS. >> ACTUALLY I CAN'T COME FOR THIS MEETING. I ASKED THE QUESTION.
I'M NOT SAYING. BECAUSE I DIDN'T GET IT.
DID ANYONE ELSE SEE REQUEST? >> NO THERE WASN'T.
I DIDN'T SEND ONE. THERE'S A LOT GOING ON.
>> IT'S JUST -- I MIGHT HAVE SOMETHING OR YOU KNOW, MICHAEL MIGHT HAVE SOMETHING THAT I WANT TO KNOW HE WILL TALK ABOUT BEFORE HE GETS HERE. EVEN IF THERE'S NO ACCOMPANYING
[01:50:03]
INFORMATION OR DOCKETS. HELP.TO KNOW WHAT OTHER PEOPLE WANT TO TALK ABOUT.
>> IT'S JUST SO YOU CAN KIND OF --
>> THANK YOU. THAT'S ALL I HAVE.
[9.1 Approval of the Revised By-Laws]
BY-LAWS. THESE REVISED BY-LAWS.REPORTED TO THE CITY COMMISSION. THEY ADDED ANOTHER RESOLUTION CHANGING COUNCILMEMBER PUGH.
AAD--HOC COMMITTEE TO STANDING COMMITTEE.
THEY ADDED A FEW MORE THINGS WE CAN DO.
WE WITH ADD POLICIES. PARK DESIGN AND DEVELOPMENT.
SO WE HAVE BEEN SOMEWHAT PROMOTED.
AND TERM SHALL BE FOR THREE YEARS.
THOSE WERE THE ONLY CHANGES THAT YOU NEEDED TO BE MADE.
>> THAT WAS JUST CLEANUP. >> FOR WHATEVER REASON IT GOT LISTED FOR AD C. WHICH CLEARLY WE ARE NOT.
THERE WAS NO CONFLICT. >> OTHERWISE EVERYTHING STAYS
>> ON THE FIRST PAGE UNDER MEMBERSHIP.
MENBER APPOINTED TO PARK AND REC ADVISORY COMMITTEE SHALL -- SHOULD FAIRLY REPRESENT THE DEMOGRAPHIC COMPOSITION OF THE ANY. WHAT IS THE DEMOGRAPHIC COMPOSITION. THAT USUALLY INCLUDES CHILDREN
AND --. >> THAT WAS THE WORDING FROM ORDINANCE THAT CREATED US. THERE WAS OLD REQUIREMENT THAT WE DO HAVE CERTAIN YOUNG PEOPLE, BUT THAT WAS TOO DIFFICULT TO ACCOMPLISH. THAT GOT STRUCK.
>> THAT WAS FROM 2005 THE SAYING IT SHOULD BE DEMOGRAPHIC.
>> I DON'T THINK IT MATTER AS TO MUCH.
>> IT'S NOT. >> SOMEONE COULD MAKE AN ISSUE
OF IT. >> THAT WOULD BE UP TO THEM TO
CHANGE. >> I MOVE THAT WE APPROVE ADDITION TO BY-LAWS AND CHANGES TO THE BY-LAWS.
>> I SECOND IT. >> ALL IN FAVOR?
>> AYE. >> OPPOSED? WE'RE GOOD. ANYONE ELSE HAS ANYTHING FOR THE
GOOD OF THE ORDER? >> ONE THING.
THIS MAY BE MY LAST MEETING. I WAS ON ONE-YEAR APPOINTMENT.
AND I WAS APPOINTED IN JANUARY OF THIS YEAR.
AND THIS IS DECEMBER. I WANT TO SAY I'VE BEEN HONORED TO SERVE. I THINK IT'S A WONDERFUL COMMITTEE. AND IF YOU DON'T SEE ME NEXT TIME IT'S NOT BECAUSE I THINK RESENTMENTS.
SIMPLY THAT I'M TERMED OUT. >> PUT I THANK YOU VERY MUCH.
AND I MAY REINSTATE THROUGH THE PROPER PROCEDURES BUT I MAY NOT.
I'M STILL PRAYING TO GOD ABOUT THAT.
>> YOU WILL GET A NOTICE FROM THE CITY CLERK.
>> OKAY. >> ASKING YOU IF YOU WANT TO REA
MRI. >> IF I DON'T REAPPLY IT'S NOT BECAUSE I HAVE ANY DISRESPECT FOR ANY AND EVERY ONE OF YOU.
>> I WILL BE IN TOUCH WITH YOU REGARDING JUST TO CONFIRM THAT AND THAT WILL ALSO SEND OUT THAT BOARD TERMS AND HOW IT'S CHANGED AND WHAT IS PRORATED AND STUFF. YOU WILL BE RECEIVING THAT.
THANKS. >> I DO ONE LAST THING.
I WOULD LIKE TO THANK SCOTT. FOR BEING REALLY HELPFUL.
AND GIVING US ALL THIS INFORMATION.
AND WE LOADED YOU UP WITH STUFF. AND YOU'RE DOING IT.
AND -- >> OH, THANK YOU VERY MUCH.
MANY OF US HERE ARE NEW. IN RELATIVE TERMS. MUCH OF THIS IS STUFF WE HAVEN'T SEEN.
WE GREATLY APPRECIATE IT YOUR ABILITY TO EXPLAIN.
* This transcript was compiled from uncorrected Closed Captioning.